01.10.17 Town Council Regular Meeting Packet
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
3. Announcements of recent and upcoming events.
4. Presentations.
2017 It’s Time Texas Community Challenge. (JS)
5. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may be
removed from the Consent Agenda by the request of Council Members or staff.)
5a. Consider and act upon minutes from the following Town Council meeting. (RB)
Regular Meeting – December 13, 2016
5b. Receive the November Financial Report. (KN)
5c. Consider and act upon ratifying a renewal to the Bank Depository Services
Agreement between Independent Bank and the Town of Prosper; and authorizing
the Town Manager to execute same. (KN)
5d. Consider and act upon approving the purchase of five trucks for the Public Works
Division and two trucks for the Park Operations Division, from Caldwell Country
Chevrolet, through the Texas Local Government Purchasing Cooperative; and
seven public safety rated sport utility vehicles for the Police Department, from
Holiday Chevrolet, through a Tarrant County contract. (JC)
5e. Consider and act upon approving the purchase of mapping and global positioning
system software, for the Police Department, from Integrated Computer Systems,
a sole source provider. (DK)
5f. Consider and act upon ratifying an application to FEMA for the Assistance to Fire
Fighters Grant; and authorizing the Town Manager to execute same. (RT)
5g. Consider and act upon an ordinance amending a portion of Planned Development-
40 (PD-40), on 11.9± acres, located on the west side of Windsong Parkway, 400±
feet north of US 380, to allow for the development of a big box home improvement
retail store (The Home Depot). (Z16-0016). (JW)
AGENDA
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, January 10, 2017
6:00 p.m.
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5h. Consider and act upon whether to direct staff to submit a written notice of appeal
on behalf of the Town Council to the Development Services Department, pursuant
to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on any Site Plan or
Preliminary Site Plan. (AG)
6. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is unable
to discuss or take action on any topic not listed on this agenda. Please complete a “Public
Meeting Appearance Card” and present it to the Town Secretary prior to the meeting.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting, please
fill out a “Public Meeting Appearance Card” and present it to the Town Secretary prior to
the meeting. Citizens wishing to address the Council for items listed as public hearings
will be recognized by the Mayor. Those wishing to speak on a non-public hearing related
item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town
Council.
PUBLIC HEARINGS:
7. Conduct a Public Hearing, and consider and act upon an ordinance rezoning 0.5± acre,
from Single Family-15 (SF-15) to Planned Development-Downtown Single Family (PD-
DTSF), located on the southwest corner of Third Street and Field Street. (Z16-0026).
(JW)
8. Conduct a Public Hearing, and consider and act upon an ordinance amending Planned
Development-38 (PD-38), on 83.6± acres, located on the northeast corner of US 380 and
Coit Road. (Z16-0027). (JW)
9. Conduct a Public Hearing, and consider and act upon a request to rezone 14.1± acres,
from Planned Development-43 (PD-43) to Planned Development-Commercial (PD-C),
located on the north side of US 380, 700± feet west of Mahard Parkway, to facilitate the
development of an automobile sales and/or leasing facility (Ford). (Z16-0025). (JW)
10. Conduct a Public Hearing, and consider and act upon a request for a Specific Use Permit
(SUP) for mini-warehouses or public storage buildings, on 5.0± acres, located on the east
side of Cook Lane, 830± feet south of Prosper Trail. This property is zoned Planned
Development-26 (PD-26). (S16-0011). (JW)
DEPARTMENT ITEMS:
11. Update on Roadway Projects. (HW)
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12. Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment and
Second Addendum to the Standard Form of Agreement AIA Document A133-2009
between Dean Electric, Inc., dba Dean Construction, and the Town of Prosper, related to
Construction Manager-At-Risk services for the Town of Prosper Frontier Park North Field
Improvements Project; and authorizing the Town Manager to execute same. (DR)
13. Consider and act upon an ordinance amending the FY 2016-2017 Budget and Capital
Improvement Plan. (KN)
14. Consider and act upon an ordinance amending the Town’s Code of Ordinances, Appendix
A, “Fee Schedule,” Section XI, “Rates for Collection of Solid Waste and Recyclables.”
(KN)
15. Presentation on Waste Connections “3rd Eye Cam” features to the Solid Waste vehicles.
(KN)
16. Consider and act upon a resolution approving the Town of Prosper and Prosper EDC
Investment Policy and Investment Strategy and Addendum B of the Investment Policy:
Banks/Broker Dealer Questionnaire. (KN)
17. Consider and act upon a request for a variance to the Subdivision Ordinance regarding
thoroughfare screening, for the Villages at Legacy, located on the northwest and
southwest corners of Prairie Drive and Legacy Drive. (V16-0004). (JW)
18. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between Teague Nall and Perkins, Inc., and the Town
of Prosper, related to the design of the Median Lighting - Coit Road (US 380 - First) project.
(SG)
19. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
19a. Section 551.087 – To discuss and consider economic development incentives.
19b. Section 551.072 – To discuss and consider purchase, exchange, lease or value of
real property for municipal purposes and all matters incident and related thereto.
20. Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
21. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Maintenance Bonds (SG)
Update on Town Hall and Town Hall Infrastructure Projects (HW)
22. Adjourn.
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CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall,
located at 121 W. Broadway Street, Prosper, Texas 75078, a place convenient and readily accessible to
the general public at all times, and said Notice was posted by 5:00 p.m. on January 6, 2017, and remained
so posted at least 72 hours before said meeting was convened.
_______________________________ _________________________
Robyn Battle, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569-
1011 at least 48 hours prior to the meeting time.
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Prosper is a place where everyone matters.
1. Call to Order/Roll Call.
The meeting was called to order at 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro-Tem Curry Vogelsang, Jr.
Deputy Mayor Pro-Tem Jason Dixon
Councilmember Kenneth Dugger
Councilmember Meigs Miller
Councilmember Mike Davis
Council Members Absent:
Councilmember Michael Korbuly
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/Public Information Officer
Terrence Welch, Town Attorney
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Alex Glushko, Senior Planner
Jonathan Hubbard, Planner
Steve Glass, Deputy Director of Engineering Services
Frank Jaromin, Public Works Director
Ryan Janowski, Stormwater Utility Administrator
Dudley Raymond, Parks & Recreation Director
Paul Naughton, Landscape Architect
Kelly Neal, Finance Director
January Cook, Purchasing Agent
Doug Kowalski, Chief of Police
Gary McHone, Assistant Police Chief
Ronnie Tucker, Fire Chief
2. Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Pastor Melissa Hatch of The Mission led the invocation. The Pledge of Allegiance and
the Pledge to the Texas flag were recited.
3. Announcements of recent and upcoming events.
Councilmember Miller read the following announcements:
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, December 13, 2016
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Mario Sinacola and Sons and TxDOT have scheduled a traffic switch for Wednesday,
December 14. Motorists should anticipate minor delays from 9:00 a.m. – 3:00 p.m. at the
intersection of Preston Road and US 380 as signal crews transition traffic to the newly
constructed ramps. In conjunction with this new ramp configuration, Coleman Street will
be closed between First Street and US 380 for approximately eight weeks to facilitate
construction of the new connection to the southbound ramp.
Thanks to everyone who attended the Prosper Community Christmas Tree Lighting on
Saturday night. Over 500 people showed up to help celebrate the holiday season and
show Prosper’s hometown spirit.
The Town also celebrated the grand opening of Fire Station #2 on Saturday with a
dedication ceremony and the burial of Prosper’s Centennial Celebration time capsule.
Thanks to everyone who participated in this milestone event for the Town.
Town offices will be closed on Friday, December 23, Monday, December 26, and Monday,
January 2 for the Christmas and New Year’s holidays.
The Town Council would like to remind everyone that the December 27 Town Council
meeting has been canceled. We would all like to wish everyone a very Merry Christmas
and a Happy New Year.
Town Manager Harlan Jefferson introduced Dudley Raymond, the Town’s new Parks &
Recreation Director.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meetings.
(RB)
Regular Meeting – November 8, 2016
Special Meeting – November 29, 2016
4b. Receive the October Financial Report. (KN)
4c. Consider and act upon Ordinance No. 16-75 amending Chapter 1.03.002 of
the Code of Ordinances of the Town of Prosper, Texas, authorizing the Town
Manager to execute contracts, change orders, and interlocal agreements,
subject to limitations, and relative grant applications, as stated herein. (KN)
4d. Consider and act upon authorizing the Town Manager to execute a
Professional Services Agreement between D&S Engineering Labs, LLC,
(D&S), and the Town of Prosper, Texas, related to construction materials
testing for the Town Hall/Multi-Purpose Facility project. (HW)
4e. Consider and act upon Ordinance No. 16-76 amending Article 13.10,
“Backflow Prevention Plan,” of Chapter 13, “Utilities,” of the Code of
Ordinances of the Town of Prosper, Texas, by adding a new Section
13.10.004, “Customer Service Inspection,” and renumbering existing
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sections 13.10.004 through 13.10.006 as Sections 13.10.005 through
13.10.007, respectively; and amending Subsection (a)(1) of Section XVIII,
“Backflow Prevention Plan and Enforcement Fees,” of Appendix A, “Fee
Schedule,” to the Town’s Code of Ordinances, relative to new administrative
fees. (SG)
4f. Consider and act upon Ordinance No. 16-77 amending Chapter 13, “Utilities,”
of the Code of Ordinances by adopting a new article, 13.12, “Storm Water
Management;” providing legal authority for the Town to control pollutant
discharges into and from the Town’s Municipal Separate Storm Sewer
System. (DH)
4g. Consider and act upon whether to direct staff to submit a written notice of
appeal on behalf of the Town Council to the Development Services
Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the
Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on any Site Plan or Preliminary Site Plan. (AG)
Councilmember Dugger made a motion and Deputy Mayor Pro-Tem Dixon seconded the
motion to approve all items on the Consent Agenda. The motion was approved by a vote
of 6-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a “Public Meeting Appearance Card” and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a “Public Meeting Appearance Card” and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon a request to amend a portion
of Planned Development-40 (PD-40), on 11.9± acres, located on the west side of
Windsong Parkway, 400± feet north of US 380, to allow for the development of a big
box home improvement retail store (The Home Depot). (Z16-0016). (JW)
Development Services Director John Webb presented this item before the Town Council.
The request is to amend a portion of PD-40 to allow for the development of Home Depot.
The PD amendment is required due to deviations to zoning standards for outdoor sales
and display, outdoor storage, vehicle/equipment rental and/or display, architectural design
and materials, screening, berming, landscaping, and parking. Mr. Webb provided an
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overview of the requested amendments, as well as recommendations from Town staff and
the Planning & Zoning Commission. Scott Mommer, representing Home Depot, provided
a PowerPoint presentation further describing the project and the efforts Home Depot has
made to address concerns from nearby residents.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Mr. Webb continued the presentation, noting that the Executive Development Team (EDT)
reviewed this project several months ago. Home Depot has addressed some of the
residents’ concerns, but has not included some recommendations made by the EDT.
Specific concerns are the appearance of the seasonal sales fencing, cart returns, and
façade treatments. Jeff Hardman, representing Home Depot, provided additional
information about the cart returns and seasonal sales fencing materials. An alternative to
including fencing requirements in the PD amendment would be to apply for a conditional
use permit each time a seasonal sale occurs. Mayor Pro-Tem Vogelsang suggested that
seasonal sales standards be discussed during the Council’s annual Strategic Planning
Session in January. Council expressed a preference for the height of the Hardi-plank
panels to be increased, similar to what was required on the Lowe’s property. Town staff
recommended limiting seasonal sales to specific times during the year as part of the PD
amendment. Town Attorney Terry Welch provided draft language for a motion to approve
the item. Mr. Webb stated that the amendments reflected in the motion would be
incorporated into the ordinance exhibits that will be presented to Council for approval at
the following Council meeting.
After discussion, Councilmember Miller made a motion and Councilmember Dugger
seconded the motion to approve the request to amend a portion of Planned Development-
40 (PD-40), on 11.9± acres, located on the west side of Windsong Parkway, 400± feet
north of US 380, to allow for the development of a big box home improvement retailer (The
Home Depot), subject to:
1. Requiring permanent sleeves in the pavement for the proposed seasonal sales
fencing;
2. Requiring heavy duty black metal cart returns, consistent with manufacturing
specifications and reflected in the attached exhibit, with permanent sleeves in the
pavement;
3. Requiring a 14-foot screening wall for the loading area, constructed of a material
consistent with the main building;
4. Increase the height of the Hardi-plank panels on the front and side of the Garden
Center consistent with the Lowe’s located at Custer Road and US Highway 380;
5. Seasonal sales shall be permitted only from March 1 to June 1, and November 15 to
January 1; and
6. Seasonal fencing shall be consistent with the attached exhibit and consistent with
manufacturing specifications as reflected in the seasonal fencing presentation by
Home Depot.
The motion was approved by a vote of 5-1, with Councilmember Davis casting the
opposing vote.
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7. Conduct a Public Hearing, and consider and act upon a request to rezone 14.1±
acres from Planned Development-43 (PD-43) to Planned Development-Commercial
(PD-C), located on the north side of US 380, 700± feet west of Mahard Parkway, to
facilitate the development of an automobile sales and/or leasing facility (Ford).
(Z16-0025). (JW)
Development Services Director John Webb presented this item before the Town Council.
The applicant has requested this item be tabled and the Public Hearing continued to the
January 10, 2017, Town Council meeting.
Councilmember Dugger made a motion and Councilmember Miller seconded the motion
to table Item 7 to the January 10, 2017, Town Council meeting. The motion was approved
by a vote of 6-0.
8. Conduct a Public Hearing, and consider and act upon an ordinance amending
Planned Development-38 (PD-38), on 83.6± acres, located on the northeast corner
of US 380 and Coit Road. (Z16-0027). (JW)
Development Services Director John Webb presented this item before the Town Council.
The applicant for the western-most tract, Tract A, desires to deviate from the development
plan and standards as established by current PD-38 in order to develop a Market Street
big box grocery store with drive-thru pharmacy and a convenience store with a drive-thru
and fuel pumps. The request requires approval of a PD amendment due to deviations
from the current PD-38, specifically regarding fuel pump locations and the number and
location of drive-thru and sit-down restaurants.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Larry Cates of Cates-Clark & Associates, and Daniel Fuller, President of Shop
Development, spoke on behalf of the applicant regarding the changes to the proposed
conceptual site plan. Council expressed concern that the amendment deviates from the
original intent of the development in that it would limit development of sit-down restaurants
on the site.
Councilmember Davis left the meeting at 8:08 p.m.
After discussion, Mr. Fuller requested the item be tabled to the January 10, 2017, Town
Council meeting to allow the applicant to address Council’s concerns.
Councilmember Dugger made a motion and Councilmember Miller seconded the motion
to table Item 8 to the January 10, 2017, Town Council meeting. The motion was approved
by a vote of 5-0.
9. Conduct a Public Hearing, and consider and act upon an ordinance amending
Chapter 3, Permitted Uses and Definitions of the Zoning Ordinance regarding
distance regulations for day cares and the sale of alcoholic beverages for off-
premise and on-premise consumption. (Z16-0024). (JW)
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Development Services Director John Webb presented this item before the Town Council.
The Texas Alcoholic Beverage Code (TABC) permits, but does not require, municipalities
to establish 300-foot distance requirements between establishments that sell alcoholic
beverages for on-premise or off-premise consumption and schools including day care
facilities. The Town has the option of whether or not to classify a day care as a “school.”
As more day care centers are developed, owners and developers of nearby commercial
properties will be negatively impacted in their ability to market their property for grocery
stores and restaurants as a result of this requirement.
The proposed amendment to the Zoning Ordinance removes the 300-foot distance
requirement between stores that sell beer and wine for off-premise consumption (grocery
stores and convenience stores), restaurants that sell alcoholic beverages for on-premise
consumption, and “day care centers” and “child care centers.” The 300-foot distance
requirement would remain for those establishments desiring to locate near public or
private schools.
Mayor Smith opened the Public Hearing.
With no one speaking, Mayor Smith closed the Public Hearing.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger seconded the
motion to approve Ordinance No. 16-79 amending Chapter 3, Permitted Uses and
Definitions of the Zoning Ordinance regarding distance regulations for day cares and the
sale of alcoholic beverages for off-premise and on-premise consumption. The motion was
approved by a vote of 5-0.
DEPARTMENT ITEMS:
10. Consider and act upon a Conceptual Development Plan for Prosper Crossing, Tract
B, on 22.1± acres, located on the north side of US 380, 1,250± feet east of Coit Road.
This property is zoned Planned Development-38 (PD-38). (D16-0072) (JW)
Development Services Director John Webb presented this item before the Town Council.
PD-38 requires that prior to application for a Preliminary Site Plan and/or Site Plan on
Tracts B, C, and D, a Conceptual Development Plan shall be submitted for each tract, and
receive a recommendation from the Planning & Zoning Commission and be approved by
the Town Council. The Conceptual Development Plan shows a day care center, as well
as retail buildings and restaurants. The proposed day care center would need to submit
an application for a Specific Use Permit at a future Council meeting.
Council expressed concerns about the number and location of drive-thru restaurants along
the US Highway 380 portion of the Conceptual Site Plan. Town Attorney Terry Welch
provided draft language for a motion to approve the item.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Councilmember Dugger
seconded the motion to approve the Conceptual Development Plan for Prosper Crossing,
Tract B, Lot 1, on 22.1± acres, located on the north side of US 380, 1,250± feet east of
Coit Road, subject to:
1. The remaining portion of Tract B to be submitted for approval upon application for
development of the remaining portions of the PD; and
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2. The proposed day care elevations are approved.
The motion was approved by a vote of 5-0.
11. Consider and act upon a request by United Supermarkets, LLC for a variance to the
distance requirements regarding the sale of alcoholic beverages for off-premise
consumption at a big box grocery store and a public school. The proposed big box
grocery store is located east of Coit Road, south of Richland Boulevard. (MD16-
0017) (JW)
Development Services Director John Webb presented this item before the Town Council.
In anticipation of the development of a Market Street grocery store, east of Coit Road and
south of Richland Boulevard, United Supermarkets, LLC submitted an application for a
variance to the distance requirement between an establishment that sells alcoholic
beverages for off-premise consumption and a public school. The property line of Market
Street will abut the ultimate southern right-of-way of Richland Boulevard, and Rogers
Middle School abuts the north side of Richland Boulevard. Mr. Webb confirmed that the
variance, if approved, would be granted solely to the Market Street grocery store.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger seconded the
motion to approve a request by United Supermarkets, LLC for a variance to the distance
requirements regarding the sale of alcoholic beverages for off-premise consumption at a
big box grocery store and a public school. The motion was approved by a vote of 5-0.
12. Consider and act upon a request for a Façade Exception for Texas Health
Resources, located on the northeast corner of US 380 and future Mahard Parkway.
(MD16-0015) (JW)
Development Services Director John Webb presented this item before the Town Council.
The approved façade plan for Texas Health Resources (THR) shows the approximate
location of the rooftop mechanical equipment and includes the corresponding note
indicating that the equipment will be screened in accordance with the Zoning Ordinance.
Following notification by Town staff, THR installed acrylic mechanical equipment
screening on the roof, which is not permitted by the Zoning Ordinance.
Leigh Anne Neese, Senior Project Manager with THR, continued the presentation to
Council. THR believes the current screening meets Town standards; however, to address
Town staff’s concerns, THR provided several alternatives for Council to consider. David
Perkins, an architect with Perkins Will, spoke on behalf of THR regarding the screening
requirements in the Zoning Ordinance, noting that he believes the existing screening
meets Town requirements. Mayor Pro-Tem Vogelsang suggested that mechanical
screening requirements be a subject for discussion at the Town Council’s upcoming
Strategic Planning Session in January.
After discussion, Councilmember Miller made a motion and Councilmember Dugger
seconded the motion to approve an exception to the Texas Health Resources façade
exception request that the screening devices be painted to match the color of the cream
tilt wall of the existing façade. The motion was approved by a vote of 5-0.
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13. Discussion on Cyber Defense Labs. (HJ)
Mike Saylor of Cyber Defense Labs presented this item before the Town Council. Mr.
Saylor proposed a partnership with the Town of Prosper to create a Cyber Defense facility
and training program to provide forensic services to Prosper and the surrounding area.
Following the presentation, the Council provided direction to Town staff to collect more
information on the proposal. No further action was taken.
14. Consider and act upon approving Change Order Number 3 for Bid No. 2016-45-B,
Prosper Road Improvement Project 2016, to Pavecon Public Works, LP, related to
construction services for Fishtrap Road & First Street reconstruction; and
authorizing the Town Manager to execute Change Order Number 3. (SG)
Steve Glass, Deputy Director of Engineering Services, presented this item before the
Town Council. Change Order Number 3 to the contract with Pavecon Public Works, LP,
is a reconciliation change order to pay for the difference between bid quantities of road
construction materials and actual quantities installed.
Deputy Mayor Pro-Tem Dixon stepped away from the Council bench.
Council expressed concerns about the bridge being unlevel, and the drop-off adjacent to
Fishtrap Road. Frank Jaromin, Public Works Director responded that Town staff will install
warning signs for the bridge, and work to mitigate the drop-off after the first of the year.
After discussion, Councilmember Dugger made a motion and Mayor Pro-Tem Vogelsang
seconded the motion to approve Change Order Number 3 for Bid No. 2016-45-B Prosper
Road Improvement Project 2016, to Pavecon Public Works, LP, related to construction
services for Fishtrap Road & First Street reconstruction; and authorize the Town Manager
to execute Change Order Number 3. The motion was approved by a vote of 4-1, with
Deputy Mayor Dixon casting the opposing vote due to his absence from the Council bench.
15. Consider and act upon amending Ordinance No. 15-58 (FY 2015-2016 Budget). (KN)
Deputy Mayor Pro-Tem Dixon returned to his place at the Council bench.
Finance Director Kelly Neal presented this item before the Town Council. The proposed
budget amendment will finalize various department balances for the FY 2015-2016
Budget. Ms. Neal provided an overview of the proposed budget amendment.
After discussion, Mayor Pro-Tem Vogelsang made a motion and Deputy Mayor Pro-Tem
seconded the motion to approve Ordinance No. 16-80 amending Ordinance No. 15-58
(FY 2015-2016 Budget) to fund increased expenditures, transfers in, and out in the Special
Revenue Funds, Water-Sewer Fund, General Fund, and CIP Fund. The motion was
approved by a vote of 5-0.
16. Consider and act upon amending Ordinance No. 16-55 (FY 2016-2017 Budget). (KN)
Finance Director Kelly Neal presented this item before the Town Council. The proposed
budget amendment will allocate funds for legislative services retained by Hillco Partners,
and also to roll forward the balances of selected purchase orders to the current fiscal year.
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After discussion, Councilmember Dugger made a motion and Mayor Pro-Tem Vogelsang
seconded the motion to approve Ordinance No. 16-81 amending Ordinance No. 16-55
(FY 2016-2017 Budget) to fund increased expenditures in the General Fund, VERF, and
Special Revenue Fund. The motion was approved by a vote of 5-0.
17. Consider and act upon an ordinance granting a non-exclusive electric franchise to
Denton County Electric Cooperative, Inc., d/b/a CoServ Electric. (KN)
Finance Director Kelly Neal presented this item before the Town Council. Town staff
initiated the proposed agreement in response to direction provided by the Town Council
at the 2016 Strategic Planning Session to review fees paid by utilities. The proposed
agreement is based on a model franchise agreement used by several neighboring
communities, and has been amended to address issues unique to the Town of Prosper.
CoServ Electric representatives have agreed to the modifications, which will increase the
existing franchise fee from 2% to 4% paid on gross revenues. Ms. Neal reviewed the
other terms of the agreement.
Mayor Pro-Tem Vogelsang made a motion and Councilmember Dugger seconded the
motion to approve Ordinance No. 16-82 granting a non-exclusive electric franchise to
Denton County Electric Cooperative, Inc., d/b/a CoServ Electric. The motion was
approved by a vote of 5-0.
18. Consider and act upon awarding Bid No. 2017-05-B BNSF Pressure Reducing Valve
Project 1508-WA, to North Texas Contracting, Inc., related to construction services
to install a Pressure Reducing Valve for the Prosper Trail Pressure Reducing Valve
Project; and authorizing the Town Manager to execute a construction agreement for
same. (SG)
Steve Glass, Deputy Director of Engineering Services, presented this item before the
Town Council. The need for a pressure reducing valve (PRV) to serve the lower water
pressure plane was identified on the 2016 Capital Improvement Plan. The PRV will be
located at the southwest corner of the intersection of West Prosper Trail and Coleman
Street, adjacent to the BNSF Railroad right-of-way. The contract specifies a substantial
completion time of 90 calendar days. The bid includes furnishing all labor, equipment and
materials, and performing all work necessary for the construction and installation of a
pressure reducing valve vault, testing of improvements, and restoration of all disturbed
areas. Mr. Glass confirmed that the PRV is mostly underground, and should not have a
negative impact on residents.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger seconded the
motion to award Bid No. 2017-05-B BNSF Pressure Reducing Valve Project 1508-WA, to
North Texas Contracting, Inc., related to construction services to install a Pressure
Reducing Valve for the Prosper Trail Pressure Reducing Valve Project; and authorize the
Town Manager to execute a construction agreement for same. The motion was approved
by a vote of 5-0.
19. Consider and act upon awarding Bid No. 2017-07-B Prosper Road Improvement
Project 2017 - Miscellaneous Asphalt Repair, to SPI Asphalt, LLC, related to
construction services to make asphalt pavement repairs; and authorizing the Town
Manager to execute a construction agreement for same. (SG)
Page 10 of 12
Steve Glass, Deputy Director of Engineering Services, presented this item before the
Town Council. The Town has experienced pavement failures on sections of Prosper Trail
east of Coit Road, Frontier Parkway near the west entrance of Frontier Park, and First
Street between Dallas North Tollway and BNSF Railroad. Since the magnitude of the
repairs were too great for staff to repair, specifications were created and the work was
competitively bid. Under the terms of the proposed contract, the contractor will reconstruct
the affected portions of Prosper Trail, Frontier Parkway, and First Street by removing the
existing asphalt full depth, compacting the sub grade, installing 3” of Type B Asphalt Base,
and finishing with 2” of Type D Asphalt. On Prosper Trail, SPI Asphalt, LLC, will include
one course Chip Seal to match the existing surface. Town Manager Harlan Jefferson and
Public Works Director frank Jaromin reviewed the history of previous repairs on Prosper
Trail. Mr. Glass confirmed that ultimately, Prosper Trail will need to be reconstructed.
After discussion, Deputy Mayor Pro-Tem Dixon made a motion and Councilmember
Dugger seconded the motion to award Bid No. 2017-07-B Prosper Road Improvement
Project 2017 - Miscellaneous Asphalt Repair, to SPI Asphalt, LLC, related to construction
services to make asphalt pavement repairs; and authorize the Town Manager to execute
a construction agreement for same. The motion was approved by a vote of 5-0.
20. Consider and act upon an amendment to the Capital Improvement Plan. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. The proposed amendment to the Capital Improvement
Plan (CIP) will accommodate the recent project changes to the First Street Road
Improvement project, as well as professional services and construction costs for the Town
Hall/Multi-Purpose Facility.
Mayor Pro-Tem Vogelsang made a motion and Deputy Mayor Pro-Tem Dixon seconded
the motion to approve an amendment to the Capital Improvement Plan. The motion was
approved by a vote of 5-0.
21. Consider and act upon authorizing the Town Manager to execute a Roadway Impact
Fees Reimbursement Agreement between Blue Star Development Corporation and
the Town of Prosper, Texas, related to the extension of thoroughfares to serve the
Star Trail development. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. Blue Star Development Corporation is currently developing
Star Trail, and in order for the development to occur, they will be required to extend several
thoroughfares as depicted on the Town of Prosper Thoroughfare Plan. The actual costs
for the design and construction of the improvements are eligible for reimbursement of
roadway fees collected from the development. The Roadway Impact Fees Reimbursement
Agreement outlines the obligations of the Town of Prosper and Blue Star Development
Corporation related to the design, construction, and reimbursement of collected roadway
impact fees to fund the projects.
Deputy Mayor Pro-Tem Dixon made a motion and Mayor Pro-Tem Vogelsang seconded
the motion to authorize the Town Manager to execute a Roadway Impact Fees
Reimbursement Agreement between Blue Star Development Corporation and the Town
of Prosper, Texas, related to the extension of thoroughfares to serve the Star Trail
development. The motion was approved by a vote of 5-0.
Page 11 of 12
22. Consider and act upon authorizing the Town Manager to execute a Sanitary Sewer
Construction Costs Reimbursement Agreement between Blue Star Development
Corporation and the Town of Prosper, Texas, related to the extension of a sanitary
sewer line to serve the Star Trail development. (HW)
Hulon Webb, Executive Director of Development and Community Services, presented this
item before the Town Council. Blue Star Development Corporation is currently developing
Star Trail, and in order for a portion of the development to occur, they will be required to
extend a sanitary sewer line as depicted on the Town of Prosper Wastewater System
Capital Improvement Plan. The portion of sanitary sewer line proposed to be constructed
is also a part of the Town’s CIP Project No. 1607-WW (Public Works Interceptor). The
actual costs for the design and construction of the improvements are eligible for
reimbursement of wastewater impact fees collected from the development. However,
since the development already has an existing Wastewater Impact Fees Reimbursement
Agreement, and the portion of the sanitary sewer line to be constructed is part of the Public
Works Interceptor project, the purpose of the Sanitary Sewer Construction Costs
Reimbursement Agreement is to outline the obligations of the Town of Prosper and Blue
Star Development Corporation, related to the design, construction, and reimbursement by
the Town through existing funds once the project is completed and accepted.
Deputy Mayor Pro-Tem Dixon made a motion and Councilmember Dugger seconded the
motion to authorize the Town Manager to execute a Sanitary Sewer Construction Costs
Reimbursement Agreement between Blue Star Development Corporation and the Town
of Prosper, Texas, related to the extension of a sanitary sewer line to serve the Star Trail
development. The motion was approved by a vote of 5-0.
Mayor Smith moved to Item 25 at this time.
25. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Discussion on Frontier Park North
Hulon Webb, Executive Director of Development and Community Services, presented
this item before the Town Council. He provided a history of the project, and reviewed
the current budget. The bids received indicate that the project is over budget by
approximately $1.1 million. Town staff has recommended deductions for the project
to reduce the deficit to $386,000; however, with a 2% contingency, the total additional
funds needed to accommodate the project is approximately $536,000. Town staff
recommended using existing Park Dedication and Park Improvement funds to offset
the deficit and move forward with the project as planned. The GMP award for the
project is scheduled to be presented at the January 10, 2017, Town Council meeting.
23. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
23a. Section 551.087 – To discuss and consider economic development
incentives.
Page 12 of 12
23b. Section 551.072 – To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and related
thereto.
The Town Council recessed into Executive Session at 10:36 p.m.
24. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council reconvened the Regular Session at 11:16 p.m.
Councilmember Dugger made a motion and Mayor Pro-Tem Vogelsang seconded the
motion to authorize the Town Manager to execute a License Agreement with the Prosper
Historical Society. The motion was approved by a vote of 5-0.
Councilmember Dugger made a motion and Councilmember Miller seconded the motion
to authorize the Town Manager to execute an Economic Development Incentive
Agreement with Home Depot USA, Inc., and Northeast 423/380 Ltd. The motion was
approved by a vote of 5-0.
26. Adjourn.
The meeting was adjourned at 11:18 p.m. on Tuesday, December 13, 2016.
These minutes approved on the 10th day of January, 2017.
APPROVED:
Ray Smith, Mayor
ATTEST:
Robyn Battle, Town Secretary
Prosper is a place where everyone matters.
MONTHLY FINANCIAL REPORT
NOVEMBER 2016
Prepared by
Finance Department
January 10, 2017
Item 5b
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
October 2016
Table of Contents
Dashboard Charts 1
General Fund 3
Water-Sewer Fund 4
Debt Service Fund 5
Internal Service Fund 6
Vehicle and Equipment Replacement Fund 7
Storm Drainage Utility Fund 8
Park Dedication and Improvement Fund 9
TIRZ #1 - Blue Star Fund 10
TIRZ #2 - Matthews Southwest 11
Water Impact Fees Fund 12
Wastewater Impact Fees Fund 13
Thoroughfare Impact Fees Fund 14
Special Revenue Fund 15
Capital Projects Fund-General 16
Capital Projects Fund-Water/Sewer 17
Detail All Funds 18
Item 5b
1
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000
Total Budget
YTD Budget
YTD Actual
Building Permit Revenues
0
100,000
200,000
300,000
400,000
500,000
600,000
Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept
Town of Prosper, Texas
Sales Tax Revenue by Month
FY 14/15 FY15/16 FY 16/17
Item 5b
2
$21.571
$3.595
$2.750
$20.586
$3.431
$2.378
$- $5 $10 $15 $20 $25
Total Budget
YTD Budget
YTD Actual
In Millions
General Fund Revenues and Expenditures
Revenues Expenditures
$13.785
$2.298
$1.817
$13.339
$2.223
$2.409
$- $2 $4 $6 $8 $10 $12 $14 $16
Total Budget
YTD Budget
YTD Actual
In Millions
Water -Sewer Fund Revenues and Expenditures
Revenues Expenditures
Item 5b
3
Amended Current Year Prior Year Change from
Budget YTD Actuals YTD Percent Note YTD Actuals Prior Year
REVENUES
Property Taxes 10,003,217$ 702,767$ 7%1 500,130$ 41%
Sales Taxes 4,230,600 847,890 20%649,804 30%
Franchise Fees 739,400 1,075 0%2 9,081 -88%
Building Permits 2,656,400 350,975 13%3 590,120 -41%
Fines 385,000 60,771 16%57,237 6%
Other 2,571,587 414,850 16%379,747 9%
Total Revenues 20,586,204$ 2,378,328$ 12%2,186,118$ 9%
EXPENDITURES
Administration 3,673,694$ 540,618$ 15%449,356$ 20%
Police 3,870,127 544,156 14%417,616 30%
Fire/EMS 4,775,499 609,783 13%493,615 24%
Public Works 3,475,167 427,050 12%4 185,427 130%
Community Services 2,746,228 270,920 10%246,251 10%
Development Services 2,257,983 240,625 11%198,328 21%
Engineering 834,347 117,143 14%99,608 18%
Total Expenses 21,633,045$ 2,750,295$ 13%2,090,199$ 32%
REVENUE OVER (UNDER) EXPENDITURES (1,046,841)$ (371,967)$ 95,919$
Beginning Fund Balance October 1-Unassigned/Unrestricted 7,407,101$ 5,284,611$
Ending Fund Balance Current Month 7,035,134$ 5,380,530$
Notes
1 Property taxes are billed in October and the majority of collections occur December through February.
2 Franchise use fees are collected quarterly and annually. The first quarter payments will be received in January.
3
issued for Adara Windsong Ranch Apartments this time last year.
4 Public Works amended their current budget to transfer funds to the CIP fund. This is the delta when you compare
prior year expenditures to date.
Building permits reflects a decline from prior month and this time last year. This is mainly due to 30 building permits
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
GENERAL FUND
Item 5b
4
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Public Works Revenues 11,722,007$ 2,175,323$ 19%2,171,825$ 0%
Administration Revenues 1,616,729 233,233 14%1 212,378 10%
Total Revenues 13,338,736$ 2,408,556$ 18%2,384,203$ 1%
EXPENDITURES
Public Works 7,925,138$ 1,369,913$ 17%2 752,210$ 82%
Administration 5,860,014 446,591 8%299,672 49%
Total Expenses 13,785,152$ 1,816,503$ 13%1,051,882$ 73%
REVENUE OVER (UNDER) EXPENDITURES (370,853)$ 592,053$ 1,332,321$
Beginning Working Capital October 1 4,830,010 4,856,972
Ending Working Capital Current Month 5,422,063$ 6,189,293$
Notes
1 Administration revenues are slightly lower than projected monthly budgeted revenue for Solid Waste charges.
2 Public Works water purchases has spent 20% of YTD budget authority.
Average Monthly
Average
Cumulative
October 9.6%9.6%
November 7.6%17.2%
December 5.3%22.5%
January 4.1%26.6%
February 4.3%30.9%
March 4.6%35.5%
April 5.9%41.4%
May 7.1%48.5%
June 8.5%57.0%
July 12.1%69.1%
August 14.5%83.6%
September 16.4%100.0%
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
WATER-SEWER FUND
Item 5b
5
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes-Delinquent 73,828$ 16,354$ 22%24,137$ -32%
Property Taxes-Current 4,086,721 275,662 7%1 197,335 40%
Taxes-Penalties 21,439 4,006 19%4,029 -1%
Interest Income 18,000 2,261 13%2 1,634 38%
Total Revenues 4,199,988$ 298,282$ 7%227,136$ 31%
EXPENDITURES
2008 CO Bond Payment 572,175 - 0%3 -
2010 Tax Note Payment 368,376 - 0%-
2011 Refunding Bond Payment 118,541 - 0%-
2012 GO Bond Payment 282,263 - 0%-
2013 GO Refunding Bond 286,200 - 0%-
Bond Administrative Fees 21,000 1,600 8%400
2014 GO Bond Payment 372,750 - 0%-
2015 GO Bond Payment 659,374 - 0%-
2015 CO Bond Payment 374,800 - 0%-
2016 GO Debt Payment 598,848 - 0%-
2016 CO Debt Payment 528,483 - 0%-
Total Expenditures 4,182,810$ 1,600$ 0%400$ 25%
REVENUE OVER (UNDER) EXPENDITURES 17,178$ 296,682$ 226,736$
Beginning Fund Balance October 1 1,841,724 1,470,008
Ending Fund Balance Current Month 2,138,406$ 1,696,744$
Notes
1
2 Interest revenue does not meet monthly budget projection due to low interest rates in the market.
3 Debt Service payments are made in the months of February and August.
Property taxes are billed in October and the majority of collections occur December through February.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
DEBT SERVICE FUND
Item 5b
6
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 20,000$ 4,005$ 20%3,330$ 20%
Interest Income 700 139 20%141 -1%
Transfers In 2,400 400 17%400 0%
Total Revenue 23,100$ 4,544$ 20%3,871$ 17%
EXPENDITURES
MERP H & D Expense 40,000$ 3,614$ 9%1,836$
Total Expenditures 40,000$ 3,614$ 9%1,836$
REVENUE OVER (UNDER) EXPENDITURES (16,900)$ 931$ 2,035$
Beginning Fund Balance October 1 116,207 117,609
Ending Fund Balance Current Month 117,138$ 119,644$
Notes
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
INTERNAL SERVICE FUND-MEDICAL EXPENSE REIMBURSEMENT PROGRAM
This fund will be dissolved after the 1st quarter of 2017 into the Employee Health Fund.
Item 5b
7
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Charges for Services 500,781$ 83,463$ 17%83,463$ 0%
Other Reimbursements 18,000 - 0%1 27,716
Interest Income - 3,013 -
Transfers In - - -
Total Revenue 518,781$ 86,477$ 17%111,179$ -22%
EXPENDITURES
Vehicle Replacement 278,258$ 53,106$ 19%277,270$
Equipment Replacement - - 0%-
IT Replacement 30,350 - 0%1,350
Total Expenditures 308,608$ 53,106$ 17%278,620$
REVENUE OVER (UNDER) EXPENDITURES 210,173$ 33,371$ (167,441)$
Beginning Fund Balance October 1 1,392,481 1,762,267
Ending Fund Balance Current Month 1,425,852$ 1,594,826$
Notes
1 Auction revenues and insurance reimbursements are placed in the Other Reimbursements account
as they occur.
TOWN OF PROSPER, TEXAS
November 30, 2016
VEHICLE AND EQUIPMENT REPLACEMENT FUND
MONTHLY FINANCIAL REPORT
Expected Year to Date Percent 16.66%
Item 5b
8
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
45-4 Storm Drainage Utility Fee 344,725$ 54,252$ 16%49,146$ 10%
45-4 Interest Income 900 860 96%112 670%
Other Revenue - - -
Total Revenue 345,625$ 55,112$ 16%49,258$ 12%
EXPENDITURES
Personnel Services 149,963$ 21,200$ 14%8,532$ 148%
45-7 Operating Expenditures 215,249 9,780 5%14,713 -34%
Total Expenses 365,212$ 30,980$ 8%23,245$ 33%
REVENUE OVER (UNDER) EXPENDITURES (19,587)$ 24,132$ 26,013$
Beginning Working Capital October 1 287,662 261,398
Ending Working Capital Current Month 311,794$ 287,411$
Notes
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
STORM DRAINAGE UTILITY FUND
Item 5b
9
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
60-4 Park Dedication-Fees 100,000$ 76,039$ 76%279,883$
60-4 Park Improvements 100,000 29,330 29%-
Contributions - - -
60-4 Interest-Park Dedication 7,000 1,223 17%551
60-4 Interest-Park Improvements 3,800 1,257 33%448
Total Revenue 210,800$ 107,849$ 51%280,882$
EXPENDITURES
60-5 Miscellaneous Expense -$ -$ 20$
Professional Services-Park Ded - - -
60-5 Professional Services-Park Imp - - -
Developer Reimbursement-Park Imp - -
60-6 Capital Exp-Park Imp 204,260 114,260 56%1 -
60-6 Capital Exp-Park Ded - - -
Transfers Out - - -
Total Expenses 204,260$ 114,260$ 56%20$
REVENUE OVER (UNDER) EXPENDITURES 6,540$ (6,411)$ 280,862$
Beginning Fund Balance October 1 2,528,974 2,296,791
Ending Fund Balance Current Month 2,522,563$ 2,577,653$
Notes
1 Frontier North Field Improvements - design services
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
PARK DEDICATION AND IMPROVEMENT FUNDS
Item 5b
10
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes -$ -$ -$
Other Revenue - - -
Transfers In - - -
Total Revenue -$ -$ -$
EXPENDITURES
Professional Services -$ -$ -$
Transfers Out - - -
Total Expenses -$ -$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$
Beginning Fund Balance October 1 (7,500) (7,500)
Ending Fund Balance Current Month (7,500)$ (7,500)$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
TIRZ #1 - BLUE STAR
Item 5b
11
Amended Current Year Prior Year Change from
Budget YTD Actual YTD Percent Note YTD Actual Prior Year
REVENUES
Property Taxes -$ -$ -$
Other Revenue - - -
Transfers In - - -
Total Revenue -$ -$ -$
EXPENDITURES
Professional Services -$ -$ -$
Transfers Out - - -
Total Expenditures -$ -$ -$
REVENUE OVER (UNDER) EXPENDITURES -$ -$ -$
Beginning Fund Balance October 1 - -
Ending Fund Balance Current Month -$ -$
The TIRZ #2 Fund is new and has not received any tax revenue from the zone's tax increment.
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
TIRZ #2 - MATTHEWS SOUTHWEST
Item 5b
12
Current Year Project
Project Amended Current Year Prior Years Budget
Budget Budget Actual Expenditure Balance
REVENUES
Impact Fees Water 3,200,000$ 618,437$
Interest - Water 29,700 3,910
Total Revenues 3,229,700$ 622,347$
EXPENDITURES
Developer Reimbursements
TVG Westside Utility Developer Reimb 975,000$ 975,000$ 520,837$ -$ 454,163$
Prosper Partners Developer Reimb 195,000 195,000 - - 195,000
Preserve Doe Creek Developer Reimb 532,586 532,586 - - 532,586
Total Developer Reimbursements 1,702,586$ 1,702,586$ 520,837$ -$ 1,181,749$
Capital Expenditures
Impact Fee Study 67,473$ 67,473$ 13,457$ 44,379$ 9,637$
Prosper Trail EST 4,403,300 4,403,300 818,669 2,540,459 1,044,171
Lower Pressure Plane Pump Station Design 1,726,000 1,726,000 894,568 31,022 800,410
County Line Elevated Storage 337,500 337,500 - - 337,500
Kroger Reimb Prosper Trail 130,000 130,000 - 130,000 -
24" WL Connector County Line EST 70,775 70,775 - - 70,775
Total Projects 6,735,048$ 6,735,048$ 1,726,694$ 2,745,860$ 2,262,494$
Transfer to CIP Fund -$ -$ 11,335$ -$ -$
Total Transfers Out -$ -$ 11,335$ -$ -$
Total Expenditures 8,437,634$ 8,437,634$ 2,258,866$ 2,745,860$ 3,444,242$
REVENUE OVER (UNDER) EXPENDITURES (5,207,934)$ (1,636,519)$
Beginning Fund Balance October 1 3,958,384
Ending Fund Balance Current Month 2,321,865$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
WATER IMPACT FEES FUND
Item 5b
13
Current Year Project
Project Amended Current Year Prior Years Budget
Budget Budget Actual Expenditure Balance
REVENUES
Impact Fees Wastewater 600,000$ 120,302$
Interest - Wastewater 7,800 1,327
Total Revenues 607,800$ 121,629$
EXPENDITURES
Developer Reimbursements
Impact Fee Reimbursement LaCima 5,000$ 5,000$ -$ -$ 5,000$
TVG Westside Utility Developer Reimb 170,750 170,750 81,351 - 89,399
Prosper Partners Utility Developer Reimb 34,150 34,150 - - 34,150
Frontier Estates Developer Reimb 71,300 71,300 - 71,300
Total Developer Reimbursements 281,200$ 281,200$ 81,351$ -$ 199,849$
Capital Expenditures
Impact Fee Study 112,993$ 112,993$ 22,541$ 90,452$ -$
Public Works Interceptor 800,000 800,000 25,124 - 774,876
LaCima #2 Interceptor 465,000 465,000 - - 465,000
Total Projects 1,377,993$ 1,377,993$ 47,665$ 90,452$ 1,239,876$
Total Expenditures 1,659,193$ 1,659,193$ 129,017$ 90,452$ 1,439,724$
REVENUE OVER (UNDER) EXPENDITURES (7,388)$
Beginning Fund Balance October 1 2,998,331
Ending Fund Balance Current Month 2,990,943$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
WASTEWATER IMPACT FEES FUND
Item 5b
14
Current Year Project
Project Amended Current Year Prior Years Budget
Budget Budget Actual Expenditure Balance
REVENUES
East Thoroughfare Impact Fees 4,000,000$ 812,971$
West Thoroughfare Impact Fees 1,200,000 220,514
Interest-East Thoroughfare Impact Fees 32,560 5,404
Interest-West Thoroughfare Impact Fees 12,870 34
Total Revenues 5,245,430$ 1,038,924$
EXPENDITURES
East
Impact Fee Study 17,322$ 17,322$ 3,461$ 11,388$ 2,473$
Impact Fee Reimbursement Lakes of LaCima 300,000 300,000 - 199,029 100,971
Frontier Pkwy BNSF Overpass 2,340,000 2,340,000 - - 2,340,000
Prosper Trail (Kroger - Coit)3,000,000 3,000,000 - - 3,000,000
Prosper Trail (Coit - Custer)540,000 540,000 - - 540,000
Kroger Reimbursement - Prosper Tr 960,000 960,000 - 954,933 5,067
Coit Road (First - Frontier)770,000 770,000 - - 770,000
Custer Turn Lane - Prosper Tr 100,000 100,000 - - 100,000
Total East 8,027,322$ 8,027,322$ 3,461$ 1,165,350$ 6,858,511$
West
Impact Fee Study 17,322 17,322$ 3,461$ 11,388$ 2,473$
TVG Developer Reimb 500,000 500,000 - - 500,000
Parks at Legacy Developer Reimb 100,000 100,000 - - 100,000
200,000 200,000 - - 200,000
Traffic Signal at First and DNT 220,000 220,000 - 109,328$ 110,672
Total West 1,037,322$ 1,037,322$ 3,461$ 120,716$ 913,145$
Transfers Out -$ -$ 78,873$ -$ (78,873)$
Total Transfers Out -$ -$ 78,873$ -$ (78,873)$
Total Expenditures 9,064,644$ 9,064,644$ 85,794$ 1,286,066$ 7,692,784$
REVENUE OVER (UNDER) EXPENDITURES 953,129$
Beginning Fund Balance October 1 5,777,012
Ending Fund Balance Current Month 6,730,141$
Cook Lane (First - End)
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
THOROUGHFARE IMPACT FEES FUND
Item 5b
15
Amended Current Year Prior Year Change from
Budget YTD Obligated YTD Percent Note YTD Obligated Prior Year
REVENUES
Police Donation Revenue 12,000$ 2,252$ 19%1,805$ 25%
Police Grant - - -
Fire Donation Revenue 8,400 2,273 27%1,859 22%
Child Safety Revenue 8,000 370 5%585
Court Security Revenue 7,000 1,143 16%-
Court Technology Revenue 9,000 1,524 17%-
Special Revenue - Other - - -
LEOSE Revenue - - -
Library Grant - - -
Interest Income 8,000 - 0%2,294 -100%
Prosper Christmas Donations 12,000 15,996 133%-
Tree Mitigation Revenue - - -
Escrow Income - - -
Cash Seizure/Forfeiture - - -
In God We Trust Decals - - -
Transfers In - - -
Total Revenue 64,400$ 23,558$ 37%6,543$ 260%
LEOSE Expenditure -$ -$ -$
Special Revenue Expense - Other - - -
Prosper Christmas Expense 40,000 16,331 41%-
Court Technology Expense 18,000 - 0%-
Court Security Expense 15,051 7,595 50%-
Police Donation Expense 10,000 - 0%-
Fire Donation Expense - - 963 -100%
Child Safety Expense 10,000 - 0%-
Escrow Expenditure - - -
Tree Mitigation Expense 14,000 - 0%-
Volunteer Per Diem - - -
Library Grant Expense - - -
Police Seizure Expense 5,000 92 2%200 -54%
In God We Trust Decals - -
Transfers Out - - -
Total Expenses 112,051$ 24,017$ 21%1,163$ 1964%
REVENUE OVER (UNDER) EXPENDITURES (47,651)$ (459)$ 5,380$
Beginning Fund Balance October 1 2,957,413$ 2,420,747$
Ending Fund Balance Current Month 2,956,954$ 2,426,127$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
Expected Year to Date Percent 16.66%
SPECIAL REVENUE FUNDS
Item 5b
16
Current Year Project
Project Amended Current Year Prior Years Budget
Budget Budget Actual Expenditure Balance Note
REVENUES
Grants -$ -$
Contributions/Interlocal Revenue - -
Bond Proceeds 12,792,496 -
Interest-2004 Bond 2,000 336
Interest-2006 Bond 600 571
Interest-2008 Bond 7,500 97
Interest-2012 GO Bond 12,000 170
Interest-2015 Bond - 3,687
Interest-2016 Bond - 15,220
Transfers In 3,615,000 3,763,569
Total Revenues 16,429,596$ 3,783,649$
EXPENDITURES
Coleman-Prosper Tr to Prosper HS 3,347,093$ 3,347,093$ 46,162$ 4,321,893$ (1,020,962)$
Downtown Enhancements 1,850,000 1,946,300 96,300 51,300 1,798,700
Teel Parkway-DCFWSD#10 2,600,000 2,600,000 - - 2,600,000
Seventh Street (Coleman-PISD)- 200 200 9,655 (9,655)
West Prosper Roads 12,781,000 12,781,000 6,691,786 6,089,214 -
Gates of Prosper Road Imp - Ph 1 2,000,000 2,000,000 - - 2,000,000
Prosper Trail (Kroger to Coit)975,000 975,000 84,610 200,549 689,842
First Street (DNT to Coleman)590,000 590,000 174,411 395,224 20,365
Old Town Streets 2015 (Broadway,Fifth, McKinley)1,000,000 1,000,000 - - 1,000,000
Fishtrap Rd (Artesia to Dallas Parkway) & 1,990,254 1,990,254 544,855 1,452,006 (6,607)
First St (Coit to Custer Rd)
Prosper Road Improvements 81,816 81,816 81,817 1,254,356 (1)
Main Street (First - Broadway)625,000 625,000 598,342 - 12
Eighth Street (Church-PISD)260,000 260,000 - - 260,000
Church Street (First-PISD)750,000 750,000 595,060 89,300 65,640
Field Street (First-Broadway)250,000 250,000 - - 12
Parvin Road (Good Hope-FM1385)270,000 270,000 - - 270,000
Pasewark (Preston-Hickory)400,000 400,000 - - 400,000
Parvin (Broadway-Eighth)515,000 515,000 - - 515,000
Sixth Street (Coleman-Church)430,000 430,000 - - 430,000
Third Street (Church-Lane)320,000 320,000 - - 320,000
Town Hall Infrastructure Improvements 1,275,000 1,275,000 1,318,492 188,871 (232,363)
Total Street Projects 32,310,163$ 32,406,663$ 10,232,035$ 14,052,368$ 9,099,983$
SH289 Median Lighting 950,000$ 950,000$ 6,590$ 953,203$ (9,794)$
Decorative Monument Street Signs 150,020 150,020 - 109,943 40,077
Coit Rd (US 380 - First) Median Lighting 450,000 450,000 - - 450,000
Total Traffic Projects 1,550,020$ 1,550,020$ 6,590$ 1,063,146$ 480,284$
Frontier Park - North Field Improvements 9,526,225$ 9,572,225$ 46,000$ -$ 9,526,225$
Total Park Projects 9,526,225$ 9,572,225$ 46,000$ -$ 9,526,225$
Windsong Ranch Fire Station 7,500,000$ 7,500,000$ 214,932$ 7,097,167$ 187,901$
Town Hall Professional Services 1,861,500 1,861,500 66,119 1,391,313 404,068
Town Hall Multipurpose Facility 18,813,000 18,813,000 - - 18,813,000
Town Hall - FF&E 1,362,000 1,362,000 - - 1,362,000
Windsong Ranch Fire - Apparatus 815,000 815,000 130,224 - 684,776
Total Facility Projects 30,351,500$ 30,351,500$ 411,275$ 8,488,480$ 21,451,745$
Non-Capital Bond Exp -$ -$ -$ -$ -$
Total Non Project Expenditure -$ -$ -$ -$ -$
Total Expenditures 73,737,908$ 73,880,408$ 10,695,900$ 23,603,994$ 40,558,236$
REVENUE OVER (UNDER) EXPENDITURES (57,450,812)$ (6,912,252)$
Beginning Fund Balance October 1 13,829,421
Ending Fund Balance Current Month 6,917,169$
TOWN OF PROSPER, TEXAS
MONTHLY FINANCIAL REPORT
November 30, 2016
CAPITAL PROJECTS FUND-GENERAL
Item 5b
17
Current Year Project
Project Amended Current Year Prior Year Budget
Budget Budget Actual Expenditure Balance Note
REVENUES
Interest Income 37,200$ 3,456$
Bond Proceeds 11,138,450 -
Transfers In - 90,975
Total Revenues 11,175,650$ 94,431$
EXPENDITURES
Gates of Prosper WA Improvements Ph1 470,000$ 470,000$ -$ -$ 470,000$
PRV's at BNSF Railroad 582,000 582,000 6,712 28,788 546,500
Lower Pressure Plane Pump Station Design 22,960,919 22,960,919 46,684 - 22,914,235
Prosper Trail EST Construction 242,881 242,881 34,930 103,720 104,231
Total Water Projects 24,255,800$ 24,255,800$ 88,326$ 132,508$ 24,034,966$
Gates of Prosper WW Imp Ph 1 5,700,000$ 5,700,000$ -$ -$ 5,700,000$
Matthew SW WW Imp 2,500,000 2,500,000 - - 2,500,000
Total Wastewater Projects 8,200,000$ 8,200,000$ -$ -$ 8,200,000$
Downtown Drainage-Hawk Ridge 165,000$ 165,000$ -$ -$ 165,000$
Old Town Drainage 500,000 531,480 31,480 19,720 480,280
Coleman Rd Drainage 317,500 300,000 3,350 17,500 279,150
Old Town Land Drainage Land Acq 750,000 750,580 580 59,920 690,080
Old Town Drainage Broadway Design & Constructio 750,000 750,000 - - 750,000
Old Town Drainage Trunk Main 600,000 600,000 600,000 - -
Old Town Drainage-First and Main 800,000 800,000 - - 800,000
Amberwood Farms Drainage 32,000 32,000 - - 32,000
Total Drainage Projects 3,914,500$ 3,929,060$ 635,410$ 97,140$ 3,196,510$
Total Expenses 36,370,300$ 36,384,860$ 723,736$ 229,648$ 35,431,476$
(25,209,210)$ (629,305)$
Beginning Working Capital October 1 5,664,920
Ending Working Capital Current Month 5,035,615$
TOWN OF PROSPER, TEXAS
November 30, 2016
CAPITAL PROJECTS FUND-WATER/SEWER
MONTHLY FINANCIAL REPORT
Item 5b
18
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-4035-10-00 3% Construction Fee - 363,000.00 - 363,000.00 - 27,371.14 7.54 - 335,628.86
100-4061-10-00 Notary Fees - 200.00 - 200.00 - 55.00 - 28.00 27.50 - 145.00
100-4105-10-00 Property Taxes -Delinquent - 113,138.00 - 113,138.00 - 30,671.44 - 15,418.34 27.11 - 82,466.56
100-4110-10-00 Property Taxes -Current - 9,848,328.00 - 9,848,328.00 - 665,690.60 - 564,084.66 6.76 - 9,182,637.40
100-4115-10-00 Taxes -Penalties - 41,751.00 - 41,751.00 - 6,404.55 - 3,260.36 15.34 - 35,346.45
100-4120-10-00 Sales Taxes - 4,230,600.00 - 4,230,600.00 - 847,889.72 - 482,719.86 20.04 - 3,382,710.28
100-4130-10-00 Sales Tax-Mixed Beverage - 19,000.00 - 19,000.00 - 19,000.00
100-4140-10-00 Franchise Taxes - Electric - 420,000.00 - 420,000.00 - 420,000.00
100-4150-10-00 Franchise Taxes - Telephone - 190,000.00 - 190,000.00 - 1,075.30 - 968.50 0.57 - 188,924.70
100-4160-10-00 Franchise Taxes - Gas - 92,000.00 - 92,000.00 - 92,000.00
100-4170-10-00 Franchise Taxes - Road Usage - 9,350.00 - 9,350.00 - 9,350.00
100-4190-10-00 Franchise Fee-Cable - 28,050.00 - 28,050.00 - 28,050.00
100-4200-10-00 T-Mobile Fees - 34,608.00 - 34,608.00 - 5,767.50 - 2,883.75 16.67 - 28,840.50
100-4201-10-00 Tierone Converged Network - 18,000.00 - 18,000.00 - 3,000.00 - 1,500.00 16.67 - 15,000.00
100-4202-10-00 NTTA Tag Sales - 150.00 - 150.00 - 40.00 26.67 - 110.00
100-4205-10-00 Blue Wireless Fees (Panaband)- 23,808.00 - 23,808.00 - 3,967.50 - 1,983.75 16.67 - 19,840.50
100-4206-10-00 Verizon Antenna Lease - 28,000.00 - 28,000.00 - 28,000.00
100-4218-10-00 Administrative Fees-EDC - 7,500.00 - 7,500.00 - 2,500.00 - 1,250.00 33.33 - 5,000.00
100-4230-10-00 Other Permits - 870.00 - 870.00 - 120.00 13.79 - 750.00
100-4610-10-00 Interest Income - 36,000.00 - 36,000.00 - 13,836.31 - 6,678.49 38.43 - 22,163.69
100-4910-10-00 Other Revenue - 25,000.00 - 25,000.00 - 3,947.62 - 3,944.62 15.79 - 21,052.38
100-4995-10-00 Transfer In/Out - 1,091,166.00 - 1,091,166.00 - 181,861.00 - 90,930.50 16.67 - 909,305.00
100-4410-10-07 Court Fines - 385,000.00 - 385,000.00 - 60,770.89 - 30,438.42 15.79 - 324,229.11
100-4610-10-07 Interest Income - 3,600.00 - 3,600.00 - 998.18 - 498.60 27.73 - 2,601.82
100-4230-20-01 Other Permits - 660.00 - 660.00 - 125.00 - 25.00 18.94 - 535.00
100-4440-20-01 Accident Reports - 880.00 - 880.00 - 152.00 - 68.00 17.27 - 728.00
100-4450-20-01 Alarm Fee - 40,700.00 - 40,700.00 - 6,709.00 - 3,589.00 16.48 - 33,991.00
100-4910-20-01 Other Revenue - 500.00 - 500.00 - 80.00 16.00 - 420.00
100-4310-30-01 Charges for Services - 220,000.00 - 220,000.00 - 27,489.16 - 27,489.16 12.50 - 192,510.84
100-4411-30-01 CC FIRE ASSOC - 249.81 - 249.81 249.81
100-4315-30-05 Fire Review/Inspect Fees - 40,000.00 - 40,000.00 - 17,650.00 - 8,900.00 44.13 - 22,350.00
100-4017-40-01 Contractor Registration Fee - 68,985.00 - 68,985.00 - 7,100.00 - 3,300.00 10.29 - 61,885.00
100-4210-40-01 Building Permits - 2,656,400.00 - 2,656,400.00 - 350,975.41 - 190,177.71 13.21 - 2,305,424.59
100-4230-40-01 Other Permits - 200,000.00 - 200,000.00 - 37,342.50 - 17,360.00 18.67 - 162,657.50
100-4240-40-01 Plumb/Elect/Mech Permits - 45,000.00 - 45,000.00 - 9,060.00 - 5,130.00 20.13 - 35,940.00
100-4242-40-01 Re-inspection Fees - 35,000.00 - 35,000.00 - 10,075.00 - 4,450.00 28.79 - 24,925.00
100-4910-40-01 Other Revenue - 10,000.00 - 10,000.00 - 4,827.71 - 2,599.82 48.28 - 5,172.29
100-4245-40-02 Health Inspections - 19,340.00 - 19,340.00 - 11,191.20 - 10,491.20 57.87 - 8,148.80
100-4910-40-02 Other Revenue - 875.00 - 875.00 - 875.00
Item 5b
19
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-4220-40-03 Zoning Application Fees - 20,000.00 - 20,000.00 - 3,940.00 - 2,340.00 19.70 - 16,060.00
100-4225-40-03 Development Application Fees - 100,000.00 - 100,000.00 - 6,170.00 - 4,555.00 6.17 - 93,830.00
100-4910-40-03 Other Revenue - 3,000.00 - 3,000.00 - 1,300.00 - 1,100.00 43.33 - 1,700.00
100-4910-50-01 Other Revenue - 15,000.00 - 15,000.00 - 1,440.00 9.60 - 13,560.00
100-4056-60-00 Field Rental Fees - 49,500.00 - 49,500.00 - 23,345.00 - 120.00 47.16 - 26,155.00
100-4057-60-00 Pavilion User Fees - 3,500.00 - 3,500.00 - 840.00 - 85.00 24.00 - 2,660.00
100-4058-60-00 Park Program Fees - 44,000.00 - 44,000.00 - 2,098.89 - 227.00 4.77 - 41,901.11
100-4063-60-05 Lost Fees - 275.00 - 275.00 - 16.98 - 12.99 6.18 - 258.02
100-4064-60-05 Printing/Copying Fees - 60.00 - 60.00 - 6.60 - 5.80 11.00 - 53.40
100-4065-60-05 Book Fines - 660.00 - 660.00 - 176.90 - 43.40 26.80 - 483.10
100-4510-60-05 Grants - 2,500.00 - 2,500.00 - 2,500.00
100-4910-60-05 Other Revenue - 250.00 - 250.00 - 0.11 - 0.05 0.04 - 249.89
100-5110-10-01 Salaries & Wages 68,097.00 68,097.00 10,171.44 5,085.72 14.94 57,925.56
100-5140-10-01 Salaries - Longevity Pay 215.00 215.00 215.00 215.00 100.00
100-5145-10-01 Social Security Expense 4,235.00 4,235.00 638.42 325.87 15.08 3,596.58
100-5150-10-01 Medicare Expense 991.00 991.00 149.31 76.22 15.07 841.69
100-5155-10-01 SUTA Expense 171.00 171.00 171.00
100-5160-10-01 Health/Dental Insurance 6,100.00 6,100.00 847.28 423.64 13.89 5,252.72
100-5165-10-01 Dental Insurance 433.00 433.00 64.92 32.46 14.99 368.08
100-5170-10-01 Life Insurance 92.00 92.00 15.76 7.88 17.13 76.24
100-5175-10-01 Liability (TML)/Workers' Comp 139.00 139.00 10.46 5.34 7.53 128.54
100-5180-10-01 TMRS Expense 9,174.00 9,174.00 1,294.50 660.55 14.11 7,879.50
100-5185-10-01 Long Term/Short Term Disabilit 126.00 126.00 19.32 9.66 15.33 106.68
100-5186-10-01 WELLE-Wellness Prog Reimb Empl 600.00 600.00 78.32 39.16 13.05 521.68
100-5190-10-01 Contract Labor 100.00 100.00 45.00 45.00 45.00 55.00
100-5210-10-01 Supplies 1,200.00 1,200.00 1,200.00
100-5212-10-01 Building Supplies 1,000.00 1,000.00 1,000.00
100-5230-10-01 Dues,Fees,& Subscriptions 2,550.00 2,550.00 2,277.00 1,779.00 89.29 273.00
100-5240-10-01 Postage and Delivery 100.00 100.00 0.68 0.68 0.68 99.32
100-5250-10-01 Publications 400.00 400.00 400.00
100-5280-10-01 Printing and Reproduction 150.00 150.00 150.00
100-5330-10-01 Copier Expense 250.00 250.00 13.37 13.37 5.35 236.63
100-5340-10-01 Building Repairs 500.00 500.00 500.00
100-5410-10-01 Professional Services 272,110.00 272,110.00 30,034.20 18,871.33 237,896.67 11.04 4,179.13
100-5430-10-01 Legal Fees 72,450.00 72,450.00 6,041.13 6,041.13 8.34 66,408.87
100-5480-10-01 Contracted Services 9,755.00 9,755.00 1,173.43 809.74 12.03 8,581.57
100-5524-10-01 Gas 500.00 500.00 88.64 88.64 17.73 411.36
100-5525-10-01 Electricity 7,250.00 7,250.00 7,250.00
100-5526-10-01 Data Network 1,000.00 1,000.00 75.98 75.98 7.60 924.02
Item 5b
20
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5530-10-01 Travel 250.00 250.00 250.00
100-5533-10-01 Mileage Expense 200.00 200.00 200.00
100-5536-10-01 Training/Seminars 200.00 200.00 200.00
100-5110-10-02 Salaries & Wages 128,561.00 3,305.00 131,866.00 17,578.62 9,182.22 13.33 114,287.38
100-5140-10-02 Salaries - Longevity Pay 210.00 210.00 210.00 210.00 100.00
100-5143-10-02 Cell Phone Allowance 1,080.00 1,080.00 180.00 90.00 16.67 900.00
100-5145-10-02 Social Security Expense 8,054.00 8,054.00 1,114.81 588.28 13.84 6,939.19
100-5150-10-02 Medicare Expense 1,884.00 1,884.00 260.72 137.58 13.84 1,623.28
100-5155-10-02 SUTA Expense 513.00 513.00 61.42 36.23 11.97 451.58
100-5170-10-02 Life Insurance 195.00 195.00 36.96 18.48 18.95 158.04
100-5175-10-02 Liability (TML)/Workers' Comp 265.00 265.00 17.98 9.49 6.79 247.02
100-5180-10-02 TMRS Expense 12,701.00 12,701.00 1,810.56 924.82 14.26 10,890.44
100-5185-10-02 Long Term/Short Term Disabilit 172.00 172.00 27.08 13.64 15.74 144.92
100-5193-10-02 Records Retention 2,470.00 2,470.00 2,470.00
100-5210-10-02 Supplies 1,200.00 1,200.00 81.00 81.00 6.75 1,119.00
100-5220-10-02 Office Equipment 500.00 500.00 500.00
100-5230-10-02 Dues,Fees,& Subscriptions 1,860.00 1,860.00 25.00 1.34 1,835.00
100-5240-10-02 Postage and Delivery 200.00 200.00 14.68 3.24 7.34 185.32
100-5280-10-02 Printing and Reproduction 1,135.00 1,135.00 1,135.00
100-5310-10-02 Rental Expense 5,800.00 5,800.00 224.00 224.00 3.86 5,576.00
100-5330-10-02 Copier Expense 1,500.00 1,500.00 111.54 111.54 7.44 1,388.46
100-5340-10-02 Building Repairs 1,000.00 1,000.00 1,000.00
100-5430-10-02 Legal Fees 21,600.00 21,600.00 2,110.14 2,110.14 9.77 19,489.86
100-5435-10-02 Legal Notices/Filings 5,100.00 5,100.00 841.90 841.90 16.51 4,258.10
100-5460-10-02 Election Expense 14,650.00 14,650.00 14,650.00
100-5480-10-02 Contracted Services 14,905.00 15,413.00 30,318.00 375.00 15,412.50 1.24 14,530.50
100-5520-10-02 Telephones 600.00 600.00 224.34 224.34 37.39 375.66
100-5526-10-02 Data Network 460.00 460.00 75.98 75.98 16.52 384.02
100-5530-10-02 Travel 4,600.00 4,600.00 51.00 1.11 4,549.00
100-5533-10-02 Mileage Expense 800.00 800.00 34.56 4.32 765.44
100-5536-10-02 Training/Seminars 2,690.00 2,690.00 2,690.00
100-5538-10-02 Council/Public Official Expens 21,000.00 21,000.00 1,241.94 1,030.52 5.91 19,758.06
100-5600-10-02 Special Events 2,881.00 2,881.00 45.00 45.00 1.56 2,836.00
100-5110-10-03 Salaries & Wages 426,332.00 6,073.00 432,405.00 67,242.79 34,449.93 15.55 365,162.21
100-5115-10-03 Salaries - Overtime 1,808.00 1,808.00 221.65 12.26 1,586.35
100-5126-10-03 Salaries-Vacation Buy-Out 4,021.00 4,021.00 2,500.31 2,500.31 62.18 1,520.69
100-5140-10-03 Salaries - Longevity Pay 660.00 660.00 590.00 590.00 89.39 70.00
100-5143-10-03 Cell Phone Allowance 900.00 900.00 900.00
100-5145-10-03 Social Security Expense 26,896.00 26,896.00 4,340.69 2,305.02 16.14 22,555.31
Item 5b
21
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5150-10-03 Medicare Expense 6,291.00 6,291.00 1,015.16 539.07 16.14 5,275.84
100-5155-10-03 SUTA Expense 1,026.00 1,026.00 171.00 16.67 855.00
100-5160-10-03 Health/Dental Insurance 27,762.00 27,762.00 3,146.70 1,883.74 11.34 24,615.30
100-5165-10-03 Dental Insurance 2,032.00 2,032.00 195.48 97.74 9.62 1,836.52
100-5170-10-03 Life Insurance 677.00 677.00 64.54 33.02 9.53 612.46
100-5175-10-03 Liability (TML)/Workers' Comp 884.00 884.00 70.63 37.62 7.99 813.37
100-5180-10-03 TMRS Expense 58,269.00 58,269.00 8,749.69 4,654.75 15.02 49,519.31
100-5185-10-03 Long Term/Short Term Disabilit 789.00 789.00 95.06 55.96 12.05 693.94
100-5186-10-03 WELLE-Wellness Prog Reimb Empl 1,650.00 1,650.00 178.32 89.16 10.81 1,471.68
100-5191-10-03 Hiring Cost 100.00 100.00 100.00
100-5210-10-03 Supplies 3,550.00 3,550.00 171.97 171.97 4.84 3,378.03
100-5212-10-03 Building Supplies 2,000.00 2,000.00 2,000.00
100-5220-10-03 Office Equipment 1,350.00 1,350.00 1,350.00
100-5230-10-03 Dues,Fees,& Subscriptions 6,090.00 6,090.00 428.00 180.00 7.03 5,662.00
100-5240-10-03 Postage and Delivery 1,800.00 1,800.00 178.06 103.60 9.89 1,621.94
100-5280-10-03 Printing and Reproduction 150.00 150.00 120.26 80.17 29.74
100-5310-10-03 Rental Expense 20,000.00 20,000.00 4,702.80 3,135.20 14,108.40 23.51 1,188.80
100-5330-10-03 Copier Expense 1,600.00 1,600.00 127.07 127.07 7.94 1,472.93
100-5340-10-03 Building Repairs 1,000.00 1,000.00 1,000.00
100-5410-10-03 Professional Services 7,200.00 7,200.00 1,575.00 1,575.00 21.88 5,625.00
100-5412-10-03 Audit Fees 35,700.00 35,700.00 41,990.00 - 6,290.00
100-5414-10-03 Appraisal/Tax Fees 100,000.00 100,000.00 20,795.52 20,795.52 20.80 79,204.48
100-5418-10-03 IT Fees 48,900.00 48,900.00 10,400.00 21.27 38,500.00
100-5419-10-03 IT Licenses 12,500.00 12,500.00 7,500.00 60.00 5,000.00
100-5430-10-03 Legal Fees 9,289.00 9,289.00 893.00 893.00 9.61 8,396.00
100-5480-10-03 Contracted Services 8,890.00 8,890.00 2,333.25 1,778.00 26.25 6,556.75
100-5520-10-03 Telephones 1,575.00 1,575.00 333.10 333.10 21.15 1,241.90
100-5525-10-03 Electricity 8,500.00 8,500.00 509.26 509.26 5.99 7,990.74
100-5526-10-03 Data Network 500.00 500.00 75.98 75.98 15.20 424.02
100-5530-10-03 Travel 9,100.00 9,100.00 352.20 232.20 3.87 8,747.80
100-5533-10-03 Mileage Expense 1,505.00 1,505.00 145.26 145.26 9.65 1,359.74
100-5536-10-03 Training/Seminars 4,835.00 4,835.00 920.00 920.00 19.03 3,915.00
100-5110-10-04 Salaries & Wages 139,415.00 2,382.00 141,797.00 21,052.93 10,564.66 14.85 120,744.07
100-5115-10-04 Salaries - Overtime 5,000.00 5,000.00 230.86 134.56 4.62 4,769.14
100-5126-10-04 Salaries-Vacation Buy-Out 2,603.00 2,603.00 2,641.16 2,641.16 101.47 - 38.16
100-5140-10-04 Salaries - Longevity Pay 290.00 290.00 285.00 285.00 98.28 5.00
100-5145-10-04 Social Security Expense 9,143.00 9,143.00 1,396.28 792.39 15.27 7,746.72
100-5150-10-04 Medicare Expense 2,138.00 2,138.00 326.55 185.31 15.27 1,811.45
100-5155-10-04 SUTA Expense 342.00 342.00 342.00
Item 5b
22
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5160-10-04 Health/Dental Insurance 15,590.00 15,590.00 2,377.67 1,190.02 15.25 13,212.33
100-5165-10-04 Dental Insurance 962.00 962.00 144.17 72.18 14.99 817.83
100-5170-10-04 Life Insurance 315.00 315.00 36.95 18.50 11.73 278.05
100-5175-10-04 Liability (TML)/Workers' Comp 290.00 290.00 236.29 134.08 81.48 53.71
100-5180-10-04 TMRS Expense 19,799.00 19,799.00 3,007.14 1,691.65 15.19 16,791.86
100-5185-10-04 Long Term/Short Term Disabilit 257.00 257.00 40.01 20.08 15.57 216.99
100-5186-10-04 WELLE-Wellness Prog Reimb Empl 600.00 600.00 100.00 50.00 16.67 500.00
100-5191-10-04 Hiring Cost 23,200.00 23,200.00 1,099.80 1,112.30 4.74 22,100.20
100-5210-10-04 Supplies 1,710.00 1,710.00 1,710.00
100-5220-10-04 Office Equipment 9,463.00 9,463.00 9,463.00
100-5230-10-04 Dues,Fees,& Subscriptions 5,530.00 5,530.00 249.00 4.50 5,281.00
100-5240-10-04 Postage and Delivery 382.00 382.00 58.13 0.47 15.22 323.87
100-5250-10-04 Publications 500.00 500.00 362.40 72.48 137.60
100-5280-10-04 Printing and Reproduction 500.00 500.00 500.00
100-5330-10-04 Copier Expense 1,160.00 1,160.00 139.04 139.04 11.99 1,020.96
100-5410-10-04 Professional Services 31,000.00 31,000.00 724.75 365.00 2.34 30,275.25
100-5419-10-04 IT Licenses 4,285.00 4,285.00 4,285.00
100-5430-10-04 Legal Fees 10,000.00 10,000.00 532.00 532.00 5.32 9,468.00
100-5435-10-04 Legal Notices/Filings 51.00 51.00 - 51.00
100-5480-10-04 Contracted Services 606.30 606.30 - 606.30
100-5520-10-04 Telephones 1,272.00 1,272.00 51.46 51.46 4.05 1,220.54
100-5530-10-04 Travel 3,600.00 3,600.00 3,600.00
100-5533-10-04 Mileage Expense 1,000.00 1,000.00 1,000.00
100-5536-10-04 Training/Seminars 4,700.00 4,700.00 25.38 25.38 0.54 4,674.62
100-5600-10-04 Special Events 10,000.00 10,000.00 19.98 19.98 0.20 9,980.02
100-5110-10-05 Salaries & Wages 175,114.00 8,041.00 183,155.00 27,827.87 14,492.64 15.19 155,327.13
100-5115-10-05 Salaries - Overtime 175.09 88.54 - 175.09
100-5140-10-05 Salaries - Longevity Pay 70.00 70.00 70.00
100-5143-10-05 Cell Phone Allowance 2,760.00 2,760.00 460.00 230.00 16.67 2,300.00
100-5145-10-05 Social Security Expense 11,037.00 11,037.00 1,591.55 831.72 14.42 9,445.45
100-5150-10-05 Medicare Expense 2,581.00 2,581.00 372.21 194.51 14.42 2,208.79
100-5155-10-05 SUTA Expense 342.00 342.00 342.00
100-5160-10-05 Health/Dental Insurance 18,870.00 18,870.00 2,770.56 1,385.28 14.68 16,099.44
100-5165-10-05 Dental Insurance 988.00 988.00 148.32 74.16 15.01 839.68
100-5170-10-05 Life Insurance 184.00 184.00 41.88 20.94 22.76 142.12
100-5175-10-05 Liability (TML)/Workers' Comp 363.00 363.00 28.44 14.78 7.84 334.56
100-5180-10-05 TMRS Expense 23,906.00 23,906.00 3,520.87 1,832.13 14.73 20,385.13
100-5185-10-05 Long Term/Short Term Disabilit 323.00 323.00 52.90 27.55 16.38 270.10
100-5210-10-05 Supplies 500.00 500.00 500.00
Item 5b
23
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5212-10-05 Building Supplies 500.00 500.00 500.00
100-5220-10-05 Office Equipment 1,000.00 1,000.00 1,000.00
100-5225-10-05 Computer Hardware 30,860.00 30,860.00 77.02 77.02 10,826.40 0.25 19,956.58
100-5230-10-05 Dues,Fees,& Subscriptions 500.00 500.00 500.00
100-5240-10-05 Postage and Delivery 300.00 300.00 0.47 0.16 299.53
100-5280-10-05 Printing and Reproduction 200.00 200.00 200.00
100-5330-10-05 Copier Expense 28,730.00 28,730.00 4,646.26 4,646.26 23,185.80 16.17 897.94
100-5400-10-05 Uniform Expense 800.00 800.00 800.00
100-5410-10-05 Professional Services 5,000.00 5,000.00 5,000.00
100-5418-10-05 IT Fees 42,450.00 42,450.00 2,274.00 524.00 5,250.00 5.36 34,926.00
100-5419-10-05 IT Licenses 88,700.00 88,700.00 88,700.00
100-5430-10-05 Legal Fees 1,000.00 1,000.00 1,000.00
100-5480-10-05 Contracted Services 33,000.00 33,000.00 33,000.00
100-5520-10-05 Telephones 30,663.00 30,663.00 7,583.60 5,178.21 24.73 23,079.40
100-5526-10-05 Data Network 58,232.00 58,232.00 6,049.30 2,982.41 10.39 52,182.70
100-5530-10-05 Travel 3,720.00 3,720.00 3,720.00
100-5533-10-05 MILEAGE EXPENSE 1,500.00 1,500.00 627.54 627.54 41.84 872.46
100-5536-10-05 Training/Seminars 7,000.00 7,000.00 7,000.00
100-5620-10-05 Tools & Equipment 1,000.00 1,000.00 259.33 259.33 25.93 740.67
100-5630-10-05 Safety Equipment 500.00 500.00 500.00
100-5110-10-07 Salaries & Wages 119,401.00 123.00 119,524.00 17,827.12 8,915.56 14.92 101,696.88
100-5115-10-07 Salaries - Overtime 251.00 251.00 251.00
100-5126-10-07 Salaries-Vacation Buy-Out 3,174.00 3,174.00 3,173.76 3,173.76 99.99 0.24
100-5128-10-07 Language Pay 2,250.00 2,250.00 250.00 150.00 11.11 2,000.00
100-5140-10-07 Salaries - Longevity Pay 235.00 235.00 190.00 190.00 80.85 45.00
100-5145-10-07 Social Security Expense 7,632.00 7,632.00 1,201.37 705.08 15.74 6,430.63
100-5150-10-07 Medicare Expense 1,785.00 1,785.00 280.97 164.90 15.74 1,504.03
100-5155-10-07 SUTA Expense 342.00 342.00 342.00
100-5160-10-07 Health/Dental Insurance 20,026.00 20,026.00 3,159.08 1,579.54 15.78 16,866.92
100-5165-10-07 Dental Insurance 898.00 898.00 139.84 69.92 15.57 758.16
100-5170-10-07 Life Insurance 184.00 184.00 31.52 15.76 17.13 152.48
100-5175-10-07 Liability (TML)/Workers' Comp 249.00 249.00 21.29 12.33 8.55 227.71
100-5180-10-07 TMRS Expense 16,528.00 16,528.00 2,633.68 1,525.14 15.94 13,894.32
100-5185-10-07 Long Term/Short Term Disabilit 221.00 221.00 33.87 16.94 15.33 187.13
100-5186-10-07 WELLE-Wellness Prog Reimb Empl 600.00 600.00 100.00 50.00 16.67 500.00
100-5210-10-07 Supplies 1,700.00 1,700.00 20.00 20.00 1.18 1,680.00
100-5212-10-07 Building Supplies 3,749.00 3,749.00 3,749.00
100-5220-10-07 Office Equipment 200.00 200.00 200.00 200.00 100.00
100-5230-10-07 Dues,Fees,& Subscriptions 250.00 250.00 250.00
Item 5b
24
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5240-10-07 Postage and Delivery 1,400.00 1,400.00 40.25 40.25 2.88 1,359.75
100-5250-10-07 Publications 100.00 100.00 100.00
100-5280-10-07 Printing and Reproduction 700.00 700.00 170.00 170.00 24.29 530.00
100-5310-10-07 Rental Expense 36,920.00 36,920.00 8,917.50 2,972.50 14,862.50 24.15 13,140.00
100-5320-10-07 Repairs & Maintenance 500.00 500.00 500.00
100-5330-10-07 Copier Expense 1,850.00 1,850.00 193.16 193.16 10.44 1,656.84
100-5418-10-07 IT Fees 6,610.00 6,610.00 2,257.50 2,257.50 34.15 4,352.50
100-5420-10-07 Municipal Court/Judge Fees 24,000.00 24,000.00 2,400.00 1,200.00 10.00 21,600.00
100-5425-10-07 State Fines Expense 1,200.00 1,200.00 1,200.00
100-5430-10-07 Legal Fees 31,200.00 31,200.00 1,732.00 1,732.00 5.55 29,468.00
100-5480-10-07 Contracted Services 4,800.00 4,800.00 715.00 455.00 14.90 4,085.00
100-5524-10-07 Gas 750.00 750.00 88.64 88.64 11.82 661.36
100-5525-10-07 Electricity 1,500.00 1,500.00 1,500.00
100-5530-10-07 Travel 700.00 700.00 40.00 5.71 660.00
100-5533-10-07 Mileage Expense 700.00 700.00 312.80 44.69 387.20
100-5536-10-07 Training/Seminars 700.00 700.00 700.00
100-5110-10-99 Salaries & Wages 136,864.00 - 136,864.00
100-5176-10-99 TML Prop. & Liab. Insurance 110,000.00 110,000.00 93,455.60 84.96 16,544.40
100-5305-10-99 Chapt 380 Program Grant Exp 183,600.00 183,600.00 2,904.99 1,439.80 1.58 180,695.01
100-5480-10-99 Contracted Services 48,000.00 48,000.00 6,000.00 6,000.00 30,000.00 12.50 12,000.00
100-5600-10-99 SPECIAL EVENTS 5,000.00 5,000.00 5,000.00
100-6125-10-99 Capital Expense Technology 84,795.00 84,795.00 14,132.50 7,066.25 16.67 70,662.50
100-6140-10-99 Capital Expenditure - Equipmen 77,874.00 77,874.00 12,979.00 6,489.50 16.67 64,895.00
100-6160-10-99 Capital Expenditure - Vehicles 280,489.00 280,489.00 46,748.16 23,374.08 16.67 233,740.84
100-7000-10-99 Contingency 50,000.00 50,000.00 3,816.00 3,816.00 7.63 46,184.00
100-5110-20-01 Salaries & Wages 1,602,812.00 28,316.00 1,631,128.00 197,676.74 99,523.27 12.12 1,433,451.26
100-5115-20-01 Salaries - Overtime 75,386.00 75,386.00 12,603.72 6,136.60 16.72 62,782.28
100-5126-20-01 Salaries-Vacation Buy-Out 14,523.00 14,523.00 13,492.36 13,492.36 92.90 1,030.64
100-5127-20-01 Salaries-Certification Pay 23,130.00 23,130.00 3,452.24 1,726.12 14.93 19,677.76
100-5140-20-01 Salaries - Longevity Pay 5,785.00 5,785.00 5,285.00 5,285.00 91.36 500.00
100-5143-20-01 Cell Phone Allowance 1,980.00 1,980.00 230.00 115.00 11.62 1,750.00
100-5145-20-01 Social Security Expense 106,841.00 106,841.00 13,257.45 6,918.11 12.41 93,583.55
100-5150-20-01 Medicare Expense 24,987.00 24,987.00 3,252.73 1,770.16 13.02 21,734.27
100-5155-20-01 SUTA Expense 4,617.00 4,617.00 55.32 39.49 1.20 4,561.68
100-5160-20-01 Health/Dental Insurance 171,917.00 171,917.00 18,779.04 9,389.52 10.92 153,137.96
100-5165-20-01 Dental Insurance 10,181.00 10,181.00 1,232.12 616.06 12.10 8,948.88
100-5170-20-01 Life Insurance 7,114.00 7,114.00 1,032.90 516.45 14.52 6,081.10
100-5175-20-01 Liability (TML)/Workers' Comp 30,330.00 30,330.00 8,000.38 4,357.30 26.38 22,329.62
100-5180-20-01 TMRS Expense 231,450.00 231,450.00 28,792.68 15,631.66 12.44 202,657.32
Item 5b
25
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5185-20-01 Long Term/Short Term Disabilit 3,009.00 3,009.00 365.60 181.31 12.15 2,643.40
100-5186-20-01 WELLE-Wellness Prog Reimb Empl 5,550.00 5,550.00 178.32 89.16 3.21 5,371.68
100-5191-20-01 Hiring Cost 1,100.00 1,100.00 30.00 30.00 2.73 1,070.00
100-5192-20-01 Physical & Psychological 300.00 300.00 300.00
100-5210-20-01 Supplies 12,313.00 12,313.00 236.37 8.37 1.92 12,076.63
100-5212-20-01 Building Supplies 900.00 900.00 900.00
100-5214-20-01 Tactical Supplies 31,009.00 31,009.00 3,059.24 3,059.24 8,347.59 9.87 19,602.17
100-5215-20-01 Ammunition 24,204.00 24,204.00 24,204.00
100-5220-20-01 Office Equipment 4,060.00 4,060.00 4,060.00
100-5230-20-01 Dues,Fees,& Subscriptions 9,700.00 9,700.00 2,674.90 2,222.90 27.58 7,025.10
100-5240-20-01 Postage and Delivery 750.00 750.00 120.95 74.80 16.13 629.05
100-5250-20-01 Publications 400.00 400.00 400.00
100-5265-20-01 Promotional Expense 1,000.00 1,000.00 1,000.00
100-5280-20-01 Printing and Reproduction 500.00 500.00 146.45 146.45 29.29 353.55
100-5310-20-01 Rental Expense 4,200.00 4,200.00 1,039.60 519.80 24.75 3,160.40
100-5330-20-01 Copier Expense 2,060.00 2,060.00 286.01 286.01 13.88 1,773.99
100-5335-20-01 Radio/Video Repairs 500.00 500.00 500.00
100-5340-20-01 Building Repairs 2,000.00 2,000.00 2,000.00
100-5350-20-01 Vehicle Expense 92,000.00 92,000.00 4,908.57 2,721.24 5.34 87,091.43
100-5352-20-01 Fuel 54,000.00 54,000.00 1,670.81 1,670.81 3.09 52,329.19
100-5353-20-01 Oil/Grease/Inspections 3,500.00 3,500.00 3,500.00
100-5400-20-01 Uniform Expense 20,300.00 20,300.00 4,478.91 2,448.91 8,457.79 22.06 7,363.30
100-5410-20-01 Professional Services 91,600.00 91,600.00 91,600.00
100-5415-20-01 Tution Reimbursement 5,000.00 5,000.00 5,000.00
100-5418-20-01 IT Fees 1,000.00 1,000.00 1,000.00
100-5419-20-01 IT Licenses 1,000.00 1,000.00 1,000.00
100-5430-20-01 Legal Fees 7,550.00 7,550.00 1,588.00 1,588.00 21.03 5,962.00
100-5480-20-01 Contracted Services 27,824.00 27,824.00 8,532.74 8,229.06 30.67 19,291.26
100-5520-20-01 Telephones 8,310.00 8,310.00 224.36 224.36 2.70 8,085.64
100-5521-20-01 Cell Phone Expense 600.00 600.00 600.00
100-5524-20-01 Gas 400.00 400.00 400.00
100-5525-20-01 Electricity 10,000.00 10,000.00 10,000.00
100-5526-20-01 Data Network 13,760.00 13,760.00 1,086.54 1,086.54 7.90 12,673.46
100-5530-20-01 Travel 6,450.00 6,450.00 205.00 205.00 3.18 6,245.00
100-5533-20-01 Mileage Expense 500.00 500.00 62.10 62.10 12.42 437.90
100-5536-20-01 Training/Seminars 16,000.00 16,000.00 60.00 0.38 15,940.00
100-5600-20-01 Special Events 4,000.00 4,000.00 4,000.00
100-5630-20-01 Safety Equipment 23,100.00 23,100.00 2,015.40 2,015.40 8.73 21,084.60
100-5640-20-01 Signs & Hardware 500.00 500.00 500.00
Item 5b
26
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-6140-20-01 Capital Expenditure - Equipmen 81,200.00 81,200.00 70,558.85 70,558.85 8,146.39 86.90 2,494.76
100-6160-20-01 Capital Expenditure - Vehicles 180,000.00 180,000.00 180,000.00
100-5110-20-05 Salaries & Wages 409,992.00 5,327.00 415,319.00 55,579.20 27,870.40 13.38 359,739.80
100-5115-20-05 Salaries - Overtime 10,545.00 10,545.00 1,029.95 755.94 9.77 9,515.05
100-5127-20-05 Salaries-Certification Pay 11,280.00 11,280.00 1,643.00 821.50 14.57 9,637.00
100-5140-20-05 Salaries - Longevity Pay 1,875.00 1,875.00 1,725.00 1,725.00 92.00 150.00
100-5145-20-05 Social Security Expense 26,840.00 26,840.00 3,559.11 1,852.97 13.26 23,280.89
100-5150-20-05 Medicare Expense 6,277.00 6,277.00 832.38 433.38 13.26 5,444.62
100-5155-20-05 SUTA Expense 1,539.00 1,539.00 1,539.00
100-5160-20-05 Health/Dental Insurance 40,164.00 40,164.00 6,514.48 3,257.24 16.22 33,649.52
100-5165-20-05 Dental Insurance 3,192.00 3,192.00 547.00 273.50 17.14 2,645.00
100-5170-20-05 Life Insurance 827.00 827.00 126.08 63.04 15.25 700.92
100-5175-20-05 Liability (TML)/Workers' Comp 860.00 860.00 60.24 31.24 7.01 799.76
100-5180-20-05 TMRS Expense 58,126.00 58,126.00 7,488.02 3,890.51 12.88 50,637.98
100-5185-20-05 Long Term/Short Term Disabilit 754.00 754.00 105.17 52.53 13.95 648.83
100-5186-20-05 WELLE-Wellness Prog Reimb Empl 3,000.00 3,000.00 556.64 278.32 18.56 2,443.36
100-5191-20-05 Hiring Cost 100.00 100.00 100.00
100-5192-20-05 Physical & Psychological 1,000.00 1,000.00 1,000.00
100-5210-20-05 Supplies 5,463.00 5,463.00 84.21 84.21 1.54 5,378.79
100-5212-20-05 Building Supplies 1,500.00 1,500.00 1,500.00
100-5220-20-05 Office Equipment 1,500.00 1,500.00 1,500.00
100-5230-20-05 Dues,Fees,& Subscriptions 1,000.00 1,000.00 1,000.00
100-5240-20-05 Postage and Delivery 100.00 100.00 100.00
100-5250-20-05 Publications 100.00 100.00 100.00
100-5280-20-05 Printing and Reproduction 100.00 100.00 100.00
100-5330-20-05 Copier Expense 500.00 500.00 51.97 51.97 10.39 448.03
100-5340-20-05 Building Repairs 3,000.00 3,000.00 400.50 13.35 2,599.50
100-5400-20-05 Uniform Expense 1,500.00 1,500.00 1,500.00
100-5430-20-05 Legal Fees 500.00 500.00 500.00
100-5480-20-05 Contracted Services 176,849.00 176,849.00 52,881.39 52,881.39 13,392.80 29.90 110,574.81
100-5520-20-05 Telephones 2,499.00 2,499.00 50.87 50.87 2.04 2,448.13
100-5524-20-05 Gas 300.00 300.00 148.95 148.95 49.65 151.05
100-5530-20-05 Travel 1,000.00 1,000.00 1,000.00
100-5533-20-05 Mileage Expense 500.00 500.00 500.00
100-5536-20-05 Training/Seminars 100.00 100.00 - 100.00
100-5600-20-05 Special Events 500.00 500.00 500.00
100-5110-30-01 Salaries & Wages 2,549,515.00 39,358.00 2,588,873.00 332,194.00 169,486.18 12.83 2,256,679.00
100-5115-30-01 Salaries - Overtime 319,972.00 319,972.00 66,685.98 30,929.93 20.84 253,286.02
100-5126-30-01 Salaries-Vacation Buy-Out 6,574.00 6,574.00 4,658.00 4,658.00 70.86 1,916.00
Item 5b
27
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5127-30-01 Salaries-Certification Pay 32,280.00 32,280.00 3,489.40 1,721.62 10.81 28,790.60
100-5140-30-01 Salaries - Longevity Pay 12,105.00 12,105.00 10,070.00 10,070.00 83.19 2,035.00
100-5143-30-01 Cell Phone Allowance 5,820.00 5,820.00 800.00 400.00 13.75 5,020.00
100-5145-30-01 Social Security Expense 179,454.00 179,454.00 24,579.94 12,797.50 13.70 154,874.06
100-5150-30-01 Medicare Expense 42,365.00 42,365.00 5,748.58 2,993.03 13.57 36,616.42
100-5155-30-01 SUTA Expense 7,524.00 7,524.00 772.13 298.51 10.26 6,751.87
100-5160-30-01 Health/Dental Insurance 244,033.00 244,033.00 31,968.54 16,419.66 13.10 212,064.46
100-5165-30-01 Dental Insurance 14,490.00 14,490.00 1,836.40 935.80 12.67 12,653.60
100-5170-30-01 Life Insurance 9,733.00 9,733.00 1,583.13 817.65 16.27 8,149.87
100-5171-30-01 Life Insurance-Supplemental 8,000.00 8,000.00 7,471.00 7,471.00 93.39 529.00
100-5175-30-01 Liability (TML)/Workers' Comp 38,222.00 38,222.00 12,502.99 6,540.33 32.71 25,719.01
100-5180-30-01 TMRS Expense 371,292.00 371,292.00 49,458.58 25,821.65 13.32 321,833.42
100-5185-30-01 Long Term/Short Term Disabilit 4,410.00 4,410.00 566.45 291.08 12.85 3,843.55
100-5186-30-01 WELLE-Wellness Prog Reimb Empl 7,050.00 7,050.00 841.60 420.80 11.94 6,208.40
100-5190-30-01 Contract Labor 1,440.00 1,440.00 1,440.00
100-5191-30-01 Hiring Cost 1,000.00 1,000.00 1,000.00
100-5194-30-01 FD Annual Phy & Screening 32,900.00 32,900.00 32,900.00
100-5210-30-01 Supplies 10,321.00 10,321.00 963.67 963.67 9.34 9,357.33
100-5212-30-01 Building Supplies 12,000.00 12,000.00 109.16 109.16 0.91 11,890.84
100-5220-30-01 Office Equipment 1,350.00 1,350.00 1,350.00
100-5230-30-01 Dues,Fees,& Subscriptions 6,250.00 6,250.00 3,040.00 565.00 48.64 3,210.00
100-5240-30-01 Postage and Delivery 250.00 250.00 250.00
100-5250-30-01 Publications 700.00 700.00 700.00
100-5280-30-01 Printing and Reproduction 1,900.00 1,900.00 1,900.00
100-5320-30-01 Repairs & Maintenance 18,000.00 18,000.00 825.48 743.60 4.59 17,174.52
100-5330-30-01 Copier Expense 3,613.00 3,613.00 151.99 151.99 4.21 3,461.01
100-5335-30-01 Radio/Video Equip. and Repairs 6,000.00 6,000.00 320.00 320.00 5.33 5,680.00
100-5340-30-01 Building Repairs 26,517.00 26,517.00 26,517.00
100-5350-30-01 Vehicle Expense 45,000.00 45,000.00 397.82 0.88 44,602.18
100-5352-30-01 Fuel 20,000.00 20,000.00 452.94 452.94 2.27 19,547.06
100-5400-30-01 Uniform Expense 33,500.00 33,500.00 13,500.00 20,000.00
100-5410-30-01 Professional Services 7,500.00 7,500.00 1,392.67 1,392.67 18.57 6,107.33
100-5430-30-01 Legal Fees 2,000.00 2,000.00 19.00 19.00 0.95 1,981.00
100-5440-30-01 EMS 96,407.00 96,407.00 9,770.51 8,935.24 9,564.76 10.14 77,071.73
100-5445-30-01 Emergency Management 20,000.00 20,000.00 20,000.00
100-5480-30-01 Contracted Services 12,730.00 12,730.00 3,470.41 974.27 27.26 9,259.59
100-5520-30-01 Telephones 1,525.00 1,525.00 124.90 124.90 8.19 1,400.10
100-5521-30-01 Cell Phone Expense 1,620.00 1,620.00 1,620.00
100-5524-30-01 Gas 13,000.00 13,000.00 141.51 141.51 1.09 12,858.49
Item 5b
28
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5525-30-01 Electricity 50,000.00 50,000.00 2,393.36 2,393.36 4.79 47,606.64
100-5526-30-01 Data Network 9,282.00 9,282.00 1,001.56 1,001.56 10.79 8,280.44
100-5530-30-01 Travel 3,000.00 3,000.00 3,000.00
100-5533-30-01 Mileage Expense 1,500.00 1,500.00 1,500.00
100-5536-30-01 Training/Seminars 20,175.00 20,175.00 130.00 130.00 0.64 20,045.00
100-5610-30-01 Fire Fighting Equipment 20,000.00 20,000.00 20,000.00
100-5630-30-01 Safety Equipment 31,000.00 31,000.00 31,000.00
100-6140-30-01 Capital Expenditure - Equipmen 8,800.00 8,800.00 8,800.00
100-6160-30-01 Capital Expenditure - Vehicles 49,626.00 49,626.00 48,315.97 1,310.03
100-5110-30-05 Salaries & Wages 141,865.00 2,212.00 144,077.00 19,066.59 11,907.39 13.23 125,010.41
100-5115-30-05 Salaries - Overtime 22,904.00 22,904.00 1,606.01 422.27 7.01 21,297.99
100-5126-30-05 Salaries-Vacation Buy-Out 1,772.00 1,772.00 1,772.00
100-5140-30-05 Salaries - Longevity Pay 755.00 755.00 750.00 750.00 99.34 5.00
100-5143-30-05 Cell Phone Allowance 1,740.00 1,740.00 225.00 150.00 12.93 1,515.00
100-5145-30-05 Social Security Expense 10,522.00 10,522.00 1,214.60 755.19 11.54 9,307.40
100-5150-30-05 Medicare Expense 2,461.00 2,461.00 284.05 176.61 11.54 2,176.95
100-5155-30-05 SUTA Expense 342.00 342.00 92.43 92.43 27.03 249.57
100-5160-30-05 Health/Dental Insurance 15,514.00 15,514.00 1,980.96 1,203.74 12.77 13,533.04
100-5165-30-05 Dental Insurance 925.00 925.00 112.26 72.54 12.14 812.74
100-5170-30-05 Life Insurance 464.00 464.00 80.01 53.31 17.24 383.99
100-5175-30-05 Liability (TML)/Workers' Comp 2,138.00 2,138.00 526.08 265.71 24.61 1,611.92
100-5180-30-05 TMRS Expense 22,797.00 22,797.00 2,690.17 1,642.69 11.80 20,106.83
100-5185-30-05 Long Term/Short Term Disabilit 301.00 301.00 36.12 22.52 12.00 264.88
100-5186-30-05 WELLE-Wellness Prog Reimb Empl 1,200.00 1,200.00 100.00 50.00 8.33 1,100.00
100-5191-30-05 Hiring Cost 100.00 100.00 100.00
100-5193-30-05 Records Retention 250.00 250.00 250.00
100-5194-30-05 FD Annual Phy & Screening 1,614.00 1,614.00 1,614.00
100-5210-30-05 Supplies 250.00 250.00 8.34 8.34 3.34 241.66
100-5215-30-05 Ammunition 1,250.00 1,250.00 1,250.00
100-5220-30-05 Office Equipment 4,355.00 4,355.00 782.89 782.89 17.98 3,572.11
100-5230-30-05 Dues,Fees,& Subscriptions 350.00 350.00 350.00
100-5240-30-05 Postage and Delivery 60.00 60.00 60.00
100-5250-30-05 Publications 1,300.00 1,300.00 1,300.00
100-5260-30-05 Advertising 3,000.00 3,000.00 3,000.00
100-5280-30-05 Printing and Reproduction 500.00 500.00 81.01 81.01 16.20 418.99
100-5335-30-05 Radio/Video Equip. and Repairs 4,500.00 4,500.00 4,680.00 - 180.00
100-5350-30-05 Vehicle Expense 800.00 800.00 800.00
100-5352-30-05 Fuel 4,000.00 4,000.00 31.61 31.61 0.79 3,968.39
100-5353-30-05 Oil/Grease/Inspections 750.00 750.00 750.00
Item 5b
29
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5400-30-05 Uniform Expense 2,690.00 2,690.00 2,690.00
100-5418-30-05 IT Fees 360.00 360.00 360.00
100-5419-30-05 IT Licenses 150.00 150.00 150.00
100-5430-30-05 Legal Fees 2,500.00 2,500.00 2,500.00
100-5480-30-05 Contracted Services 2,000.00 2,000.00 2,000.00
100-5520-30-05 Telephones 765.00 765.00 765.00
100-5521-30-05 Cell Phone Expense 250.00 250.00 250.00
100-5526-30-05 Data Network 1,440.00 1,440.00 183.40 183.40 12.74 1,256.60
100-5530-30-05 Travel 1,000.00 1,000.00 1,000.00
100-5533-30-05 Mileage Expense 750.00 750.00 750.00
100-5536-30-05 Training/Seminars 4,700.00 4,700.00 4,700.00
100-5620-30-05 Tools & Equipment 450.00 450.00 450.00
100-5630-30-05 Safety Equipment 4,100.00 4,100.00 4,100.00
100-5640-30-05 Signs & Hardware 1,250.00 1,250.00 1,250.00
100-6160-30-05 Capital Expenditure - Vehicles 41,000.00 41,000.00 39,098.27 1,901.73
100-5110-40-01 Salaries & Wages 741,065.00 9,324.00 750,389.00 111,667.93 56,001.81 14.88 638,721.07
100-5115-40-01 Salaries - Overtime 42,831.00 42,831.00 1,266.20 377.37 2.96 41,564.80
100-5126-40-01 Salaries-Vacation Buy-Out 3,640.00 3,640.00 3,640.00
100-5140-40-01 Salaries - Longevity Pay 2,180.00 2,180.00 1,960.00 1,960.00 89.91 220.00
100-5143-40-01 Cell Phone Allowance 3,120.00 3,120.00 520.00 260.00 16.67 2,600.00
100-5145-40-01 Social Security Expense 49,245.00 49,245.00 6,543.14 3,311.63 13.29 42,701.86
100-5150-40-01 Medicare Expense 11,517.00 11,517.00 1,530.27 774.49 13.29 9,986.73
100-5155-40-01 SUTA Expense 2,223.00 2,223.00 88.01 39.87 3.96 2,134.99
100-5160-40-01 Health/Dental Insurance 69,428.00 69,428.00 12,780.96 6,994.86 18.41 56,647.04
100-5165-40-01 Dental Insurance 4,692.00 4,692.00 783.80 391.90 16.71 3,908.20
100-5170-40-01 Life Insurance 1,195.00 1,195.00 204.88 102.44 17.15 990.12
100-5175-40-01 Liability (TML)/Workers' Comp 3,003.00 3,003.00 26.09 13.11 0.87 2,976.91
100-5180-40-01 TMRS Expense 106,638.00 106,638.00 14,276.72 7,248.72 13.39 92,361.28
100-5185-40-01 Long Term/Short Term Disabilit 1,367.00 1,367.00 212.17 106.40 15.52 1,154.83
100-5210-40-01 Supplies 7,800.00 7,800.00 11.50 11.50 0.15 7,788.50
100-5212-40-01 Building Supplies 2,200.00 2,200.00 302.37 302.37 13.74 1,897.63
100-5220-40-01 Office Equipment 9,100.00 9,100.00 9,100.00
100-5230-40-01 Dues,Fees,& Subscriptions 64,721.00 64,721.00 2,000.00 3.09 62,721.00
100-5240-40-01 Postage and Delivery 50.00 50.00 5.49 0.94 10.98 44.51
100-5250-40-01 Publications 2,000.00 2,000.00 2,000.00
100-5280-40-01 Printing and Reproduction 1,000.00 1,000.00 1,000.00
100-5310-40-01 RENTAL EXPENSE 3,372.00 3,372.00 561.80 280.90 2,809.00 16.66 1.20
100-5330-40-01 Copier Expense 3,485.00 3,485.00 327.85 327.85 9.41 3,157.15
100-5340-40-01 Building Repairs 12,000.00 12,000.00 12,000.00
Item 5b
30
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5350-40-01 Vehicle Expense 3,500.00 3,500.00 28.41 0.81 3,471.59
100-5352-40-01 Fuel 9,000.00 9,000.00 302.28 302.28 3.36 8,697.72
100-5353-40-01 Oil/Grease/Inspections 938.00 938.00 23.24 23.24 2.48 914.76
100-5400-40-01 Uniform Expense 3,250.00 3,250.00 3,250.00
100-5410-40-01 Professional Services 250,000.00 250,000.00 900.00 900.00 0.36 249,100.00
100-5418-40-01 IT Fees 1,000.00 1,000.00 1,000.00
100-5430-40-01 Legal Fees 500.00 500.00 500.00
100-5465-40-01 Public Relations 500.00 500.00 500.00
100-5475-40-01 Credit Card Fees 10,000.00 10,000.00 2,930.13 1,345.63 29.30 7,069.87
100-5480-40-01 Contracted Services 4,400.00 4,400.00 360.00 280.00 8.18 4,040.00
100-5520-40-01 Telephones 3,100.00 3,100.00 51.46 51.46 1.66 3,048.54
100-5525-40-01 Electricity 9,600.00 9,600.00 9,600.00
100-5526-40-01 Data Network 3,648.00 3,648.00 607.84 607.84 16.66 3,040.16
100-5530-40-01 Travel 5,000.00 5,000.00 5,000.00
100-5533-40-01 Mileage Expense 2,400.00 2,400.00 2,400.00
100-5536-40-01 Training/Seminars 12,860.00 12,860.00 12,860.00
100-5620-40-01 Tools & Equipment 1,000.00 1,000.00 1,000.00
100-5630-40-01 Safety Equipment 1,500.00 1,500.00 206.00 206.00 13.73 1,294.00
100-5640-40-01 Signs & Hardware 4,561.00 4,561.00 314.80 314.80 6.90 4,246.20
100-5110-40-02 Salaries & Wages 51,995.00 606.00 52,601.00 7,824.01 3,921.61 14.87 44,776.99
100-5115-40-02 Salaries - Overtime 828.00 828.00 828.00
100-5126-40-02 Salaries-Vacation Buy-Out 1,942.00 1,942.00 1,942.00
100-5140-40-02 Salaries - Longevity Pay 390.00 390.00 385.00 385.00 98.72 5.00
100-5145-40-02 Social Security Expense 3,421.00 3,421.00 442.38 233.72 12.93 2,978.62
100-5150-40-02 Medicare Expense 801.00 801.00 103.46 54.66 12.92 697.54
100-5155-40-02 SUTA Expense 171.00 171.00 171.00
100-5160-40-02 Health/Dental Insurance 4,944.00 4,944.00 1,333.00 666.50 26.96 3,611.00
100-5165-40-02 Dental Insurance 433.00 433.00 68.88 34.44 15.91 364.12
100-5170-40-02 Life Insurance 92.00 92.00 15.76 7.88 17.13 76.24
100-5175-40-02 Liability (TML)/Workers' Comp 248.00 248.00 248.00
100-5180-40-02 TMRS Expense 7,412.00 7,412.00 1,015.46 532.73 13.70 6,396.54
100-5185-40-02 Long Term/Short Term Disabilit 96.00 96.00 14.88 7.46 15.50 81.12
100-5210-40-02 Supplies 500.00 500.00 500.00
100-5230-40-02 Dues,Fees,& Subscriptions 370.00 370.00 370.00
100-5240-40-02 Postage and Delivery 375.00 375.00 32.60 15.33 8.69 342.40
100-5280-40-02 Printing and Reproduction 700.00 700.00 700.00
100-5350-40-02 Vehicle Expense 1,500.00 1,500.00 1,500.00
100-5352-40-02 Fuel 700.00 700.00 700.00
100-5353-40-02 Oil/Grease/Inspections 100.00 100.00 100.00
Item 5b
31
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5400-40-02 Uniform Expense 200.00 200.00 200.00
100-5430-40-02 Legal Fees 500.00 500.00 96.00 96.00 19.20 404.00
100-5435-40-02 Legal Notices/Filings 400.00 400.00 400.00
100-5480-40-02 Contracted Services 116,340.00 116,340.00 4,360.00 4,360.00 3.75 111,980.00
100-5520-40-02 Telephones 255.00 255.00 15.61 15.61 6.12 239.39
100-5526-40-02 Data Network 456.00 456.00 75.98 75.98 16.66 380.02
100-5533-40-02 Mileage Expense 250.00 250.00 250.00
100-5536-40-02 Training/Seminars 390.00 390.00 390.00
100-5600-40-02 Special Events 250.00 250.00 250.00
100-5620-40-02 Tools & Equipment 200.00 200.00 200.00
100-5640-40-02 Signs & Hardware 1,600.00 1,600.00 1,600.00
100-5110-40-03 Salaries & Wages 285,036.00 4,975.00 290,011.00 43,288.42 21,723.74 14.93 246,722.58
100-5115-40-03 Salaries - Overtime 1,219.00 1,219.00 356.89 161.93 29.28 862.11
100-5126-40-03 Salaries-Vacation Buy-Out 6,502.00 6,502.00 1,165.13 1,165.13 17.92 5,336.87
100-5140-40-03 Salaries - Longevity Pay 995.00 995.00 995.00 995.00 100.00
100-5143-40-03 Cell Phone Allowance 2,520.00 2,520.00 420.00 210.00 16.67 2,100.00
100-5145-40-03 Social Security Expense 18,379.00 18,379.00 2,689.26 1,415.50 14.63 15,689.74
100-5150-40-03 Medicare Expense 4,298.00 4,298.00 628.94 331.05 14.63 3,669.06
100-5155-40-03 SUTA Expense 684.00 684.00 684.00
100-5160-40-03 Health/Dental Insurance 36,214.00 36,214.00 5,119.40 2,559.70 14.14 31,094.60
100-5165-40-03 Dental Insurance 1,878.00 1,878.00 281.92 140.96 15.01 1,596.08
100-5170-40-03 Life Insurance 510.00 510.00 69.76 34.88 13.68 440.24
100-5175-40-03 Liability (TML)/Workers' Comp 889.00 889.00 29.02 15.55 3.26 859.98
100-5180-40-03 TMRS Expense 39,805.00 39,805.00 5,752.50 3,017.65 14.45 34,052.50
100-5185-40-03 Long Term/Short Term Disabilit 526.00 526.00 82.25 41.28 15.64 443.75
100-5186-40-03 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 278.32 139.16 15.46 1,521.68
100-5210-40-03 Supplies 4,000.00 4,000.00 10.00 10.00 0.25 3,990.00
100-5212-40-03 Building Supplies 1,000.00 1,000.00 68.06 68.06 6.81 931.94
100-5220-40-03 Office Equipment 3,600.00 3,600.00 3,600.00
100-5230-40-03 Dues,Fees,& Subscriptions 2,435.00 2,435.00 245.00 245.00 10.06 2,190.00
100-5240-40-03 Postage and Delivery 500.00 500.00 139.96 139.96 27.99 360.04
100-5280-40-03 Printing and Reproduction 300.00 300.00 300.00
100-5330-40-03 Copier Expense 900.00 900.00 117.09 117.09 13.01 782.91
100-5340-40-03 Building Repairs 500.00 500.00 500.00
100-5352-40-03 Fuel 200.00 200.00 24.62 24.62 12.31 175.38
100-5400-40-03 Uniform Expense 300.00 300.00 300.00
100-5410-40-03 Professional Services 80,710.00 25,000.00 105,710.00 25,000.00 80,710.00
100-5418-40-03 IT Fees 2,000.00 2,000.00 1,200.00 60.00 800.00
100-5430-40-03 Legal Fees 32,000.00 32,000.00 323.00 323.00 1.01 31,677.00
Item 5b
32
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5435-40-03 Legal Notices/Filings 250.00 250.00 250.00
100-5480-40-03 Contracted Services 4,100.00 4,100.00 240.00 160.00 5.85 3,860.00
100-5526-40-03 Data Network 1,800.00 1,800.00 1,800.00
100-5530-40-03 Travel 3,860.00 3,860.00 160.00 160.00 4.15 3,700.00
100-5533-40-03 Mileage Expense 2,280.00 2,280.00 363.69 363.69 15.95 1,916.31
100-5536-40-03 Training/Seminars 3,600.00 3,600.00 3,600.00
100-5110-50-01 Salaries & Wages 156,768.00 4,259.00 161,027.00 22,873.61 10,616.95 14.21 138,153.39
100-5115-50-01 Salaries - Overtime 4,920.00 4,920.00 104.79 31.91 2.13 4,815.21
100-5140-50-01 Salaries - Longevity Pay 1,555.00 1,555.00 1,555.00 1,555.00 100.00
100-5145-50-01 Social Security Expense 10,133.00 10,133.00 1,412.47 708.54 13.94 8,720.53
100-5150-50-01 Medicare Expense 2,370.00 2,370.00 330.35 165.71 13.94 2,039.65
100-5155-50-01 SUTA Expense 513.00 513.00 513.00
100-5160-50-01 Health/Dental Insurance 26,890.00 26,890.00 3,193.33 1,408.97 11.88 23,696.67
100-5165-50-01 Dental Insurance 1,362.00 1,362.00 187.22 85.00 13.75 1,174.78
100-5170-50-01 Life Insurance 275.00 275.00 43.34 19.70 15.76 231.66
100-5175-50-01 Liability (TML)/Workers' Comp 7,519.00 7,519.00 2,440.08 1,214.46 32.45 5,078.92
100-5180-50-01 TMRS Expense 21,944.00 21,944.00 3,034.78 1,509.61 13.83 18,909.22
100-5185-50-01 Long Term/Short Term Disabilit 289.00 289.00 42.35 19.83 14.65 246.65
100-5210-50-01 Supplies 300.00 300.00 300.00
100-5220-50-01 Office Equipment 1,500.00 1,500.00 1,500.00
100-5230-50-01 Dues,Fees,& Subscriptions 500.00 500.00 500.00
100-5250-50-01 Publications 50.00 50.00 50.00
100-5310-50-01 Rental Expense 13,000.00 13,000.00 2,954.82 2,954.82 22.73 10,045.18
100-5320-50-01 Repairs & Maintenance 4,000.00 4,000.00 35.06 0.88 3,964.94
100-5321-50-01 Signal Light Repairs 16,400.00 16,400.00 16,400.00
100-5340-50-01 Building Repairs 2,500.00 2,500.00 2,500.00
100-5350-50-01 Vehicle Expense 6,500.00 6,500.00 99.45 99.45 1.53 6,400.55
100-5352-50-01 Fuel 3,600.00 3,600.00 358.16 358.16 9.95 3,241.84
100-5353-50-01 Oil/Grease/Inspections 200.00 200.00 200.00
100-5400-50-01 Uniform Expense 3,600.00 3,600.00 369.44 369.44 10.26 3,230.56
100-5430-50-01 Legal Fees 4,000.00 4,000.00 57.00 57.00 1.43 3,943.00
100-5480-50-01 Contracted Services 212,652.00 212,652.00 212,652.00
100-5520-50-01 Telephones 1,780.00 1,780.00 86.45 86.45 4.86 1,693.55
100-5525-50-01 Electricity 177,388.00 177,388.00 8,156.98 8,157.81 4.60 169,231.02
100-5526-50-01 Data Network 100.00 100.00 15.91 15.91 15.91 84.09
100-5530-50-01 Travel 800.00 800.00 800.00
100-5536-50-01 Training/Seminars 1,400.00 1,400.00 1,400.00
100-5620-50-01 Tools & Equipment 3,000.00 3,000.00 3,000.00
100-5630-50-01 Safety Equipment 3,100.00 3,100.00 346.49 346.49 11.18 2,753.51
Item 5b
33
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5640-50-01 Signs & Hardware 25,000.00 25,000.00 129.40 0.52 24,870.60
100-5650-50-01 Maintenance Materials 65,000.00 65,000.00 5,890.51 5,890.51 37,500.00 9.06 21,609.49
100-6110-50-01 Capital Expenditure 1,425,000.00 - 975,000.00 450,000.00 450,000.00
100-7100-50-01 Operating Transfer Out 1,265,000.00 975,000.00 2,240,000.00 373,333.34 267,916.67 16.67 1,866,666.66
100-5110-60-01 Salaries & Wages 246,641.00 2,638.00 249,279.00 24,859.86 12,472.37 9.97 224,419.14
100-5115-60-01 Salaries - Overtime 4,250.00 4,250.00 - 182.06 - 4.28 4,432.06
100-5126-60-01 Salaries-Vacation Buy-Out 3,059.00 3,059.00 3,059.00
100-5140-60-01 Salaries - Longevity Pay 550.00 550.00 280.00 280.00 50.91 270.00
100-5143-60-01 Cell Phone Allowance 360.00 360.00 160.00 80.00 44.44 200.00
100-5145-60-01 Social Security Expense 15,810.00 15,810.00 1,501.33 767.61 9.50 14,308.67
100-5150-60-01 Medicare Expense 3,698.00 3,698.00 351.11 179.52 9.50 3,346.89
100-5155-60-01 SUTA Expense 684.00 684.00 684.00
100-5160-60-01 Health/Dental Insurance 29,571.00 29,571.00 2,088.84 1,044.42 7.06 27,482.16
100-5165-60-01 Dental Insurance 1,860.00 1,860.00 199.76 99.88 10.74 1,660.24
100-5170-60-01 Life Insurance 368.00 368.00 47.28 23.64 12.85 320.72
100-5175-60-01 Liability (TML)/Workers' Comp 511.00 511.00 25.37 12.93 4.97 485.63
100-5180-60-01 TMRS Expense 34,242.00 34,242.00 3,129.14 1,598.40 9.14 31,112.86
100-5185-60-01 Long Term/Short Term Disabilit 455.00 455.00 47.24 23.70 10.38 407.76
100-5186-60-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 178.32 89.16 9.91 1,621.68
100-5210-60-01 Supplies 3,005.00 3,005.00 40.25 40.25 1.34 2,964.75
100-5212-60-01 Building Supplies 650.00 650.00 650.00
100-5220-60-01 Office Equipment 4,910.00 4,910.00 302.55 302.55 6.16 4,607.45
100-5230-60-01 Dues,Fees,& Subscriptions 2,944.00 2,944.00 2,944.00
100-5240-60-01 Postage and Delivery 2.09 0.94 - 2.09
100-5330-60-01 Copier Expense 2,060.00 2,060.00 183.65 183.65 8.92 1,876.35
100-5400-60-01 Uniform Expense 400.00 400.00 400.00
100-5410-60-01 Professional Services 68,760.00 68,760.00 68,760.00
100-5418-60-01 IT Fees 1,780.00 1,780.00 1,780.00
100-5430-60-01 Legal Fees 5,000.00 5,000.00 665.00 665.00 13.30 4,335.00
100-5480-60-01 Contracted Services 1,600.00 1,600.00 180.00 120.00 11.25 1,420.00
100-5520-60-01 Telephones 2,693.00 2,693.00 - 11.32 - 11.32 - 0.42 2,704.32
100-5530-60-01 Travel 4,400.00 4,400.00 4,400.00
100-5533-60-01 Mileage Expense 2,400.00 2,400.00 96.01 96.01 4.00 2,303.99
100-5536-60-01 Training/Seminars 8,860.00 8,860.00 8,860.00
100-5110-60-02 Salaries & Wages 573,696.00 11,170.00 584,866.00 78,802.47 36,729.82 13.47 506,063.53
100-5115-60-02 Salaries - Overtime 14,708.00 14,708.00 1,740.30 1,171.73 11.83 12,967.70
100-5126-60-02 Salaries-Vacation Buy-Out 6,000.00 6,000.00 3,160.52 3,160.52 52.68 2,839.48
100-5140-60-02 Salaries - Longevity Pay 2,880.00 2,880.00 2,615.00 2,615.00 90.80 265.00
100-5143-60-02 Cell Phone Allowance 2,520.00 2,520.00 340.00 155.00 13.49 2,180.00
Item 5b
34
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5145-60-02 Social Security Expense 36,840.00 36,840.00 4,930.04 2,516.70 13.38 31,909.96
100-5150-60-02 Medicare Expense 8,615.00 8,615.00 1,153.01 588.58 13.38 7,461.99
100-5155-60-02 SUTA Expense 2,565.00 2,565.00 2,565.00
100-5160-60-02 Health/Dental Insurance 127,280.00 127,280.00 15,233.85 7,039.21 11.97 112,046.15
100-5165-60-02 Dental Insurance 5,769.00 5,769.00 723.32 334.20 12.54 5,045.68
100-5170-60-02 Life Insurance 1,267.00 1,267.00 193.06 90.62 15.24 1,073.94
100-5175-60-02 Liability (TML)/Workers' Comp 10,648.00 10,648.00 3,251.74 1,687.31 30.54 7,396.26
100-5180-60-02 TMRS Expense 79,804.00 79,804.00 10,815.90 5,463.97 13.55 68,988.10
100-5185-60-02 Long Term/Short Term Disabilit 1,061.00 1,061.00 145.82 70.95 13.74 915.18
100-5186-60-02 WELLE-Wellness Prog Reimb Empl 5,700.00 5,700.00 778.32 339.16 13.66 4,921.68
100-5191-60-02 Hiring Cost 200.00 200.00 200.00
100-5212-60-02 Building Supplies 1,500.00 1,500.00 1,500.00
100-5220-60-02 Office Equipment 1,650.00 1,650.00 1,650.00
100-5230-60-02 Dues,Fees,& Subscriptions 2,536.00 2,536.00 585.00 585.00 23.07 1,951.00
100-5310-60-02 Rental Expense 27,000.00 27,000.00 6,120.00 4,080.00 18,360.00 22.67 2,520.00
100-5320-60-02 Repairs & Maintenance 292,745.00 - 101,030.00 191,715.00 19,865.56 16,909.32 10.36 171,849.44
100-5322-60-02 Irrigation Repairs 12,200.00 12,200.00 8,884.86 4,349.86 72.83 3,315.14
100-5323-60-02 Field Maintenance 50,150.00 50,150.00 1,564.03 284.03 3.12 48,585.97
100-5330-60-02 Copier Expense 237.00 237.00 18.44 18.44 7.78 218.56
100-5350-60-02 Vehicle Expense 4,500.00 4,500.00 4,500.00
100-5352-60-02 Fuel 13,920.00 13,920.00 629.29 629.29 4.52 13,290.71
100-5353-60-02 Oil/Grease/Inspections 1,290.00 1,290.00 1,290.00
100-5355-60-02 Chemicals/Fertilizer 38,680.00 38,680.00 7,027.79 3,693.66 18.17 31,652.21
100-5400-60-02 Uniform Expense 8,940.00 8,940.00 546.79 546.79 6.12 8,393.21
100-5418-60-02 IT Fees 3,195.00 3,195.00 3,195.00
100-5480-60-02 Contracted Services 358,052.00 358,052.00 27,273.90 27,273.90 110,013.45 7.62 220,764.65
100-5520-60-02 Telephones 4,165.00 4,165.00 282.23 282.23 6.78 3,882.77
100-5525-60-02 Electricity 160,000.00 160,000.00 1,092.27 1,092.27 0.68 158,907.73
100-5526-60-02 Data Network 75.98 75.98 - 75.98
100-5530-60-02 Travel 2,305.00 2,305.00 2,305.00
100-5533-60-02 Mileage Expense 105.00 105.00 105.00
100-5536-60-02 Training/Seminars 1,650.00 1,650.00 115.00 115.00 6.97 1,535.00
100-5620-60-02 Tools & Equipment 1,850.00 1,850.00 1,594.98 144.98 86.22 255.02
100-5630-60-02 Safety Equipment 1,190.00 1,190.00 199.98 16.81 990.02
100-5640-60-02 Signs & Hardware 6,200.00 6,200.00 6,200.00
100-6120-60-02 Capital Expenditure-Park Impr 120,900.00 120,900.00 120,900.00
100-6140-60-02 Capital Expenditure - Equipmen 15,200.00 15,200.00 15,200.00
100-6160-60-02 Capital Expenditure - Vehicles 38,500.00 38,500.00 38,500.00
100-5110-60-03 Salaries & Wages 45,895.00 1,070.00 46,965.00 6,957.88 3,496.08 14.82 40,007.12
Item 5b
35
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5140-60-03 Salaries - Longevity Pay 170.00 170.00 170.00 170.00 100.00
100-5145-60-03 Social Security Expense 2,856.00 2,856.00 376.97 194.82 13.20 2,479.03
100-5150-60-03 Medicare Expense 668.00 668.00 88.16 45.56 13.20 579.84
100-5155-60-03 SUTA Expense 171.00 171.00 171.00
100-5170-60-03 Life Insurance 92.00 92.00 15.76 7.88 17.13 76.24
100-5175-60-03 Liability (TML)/Workers' Comp 94.00 94.00 7.13 3.67 7.59 86.87
100-5180-60-03 TMRS Expense 6,186.00 6,186.00 881.72 453.50 14.25 5,304.28
100-5185-60-03 Long Term/Short Term Disabilit 84.00 84.00 13.22 6.64 15.74 70.78
100-5240-60-03 Postage and Delivery 1,800.00 1,800.00 21.39 21.39 1.19 1,778.61
100-5260-60-03 Advertising 2,000.00 2,000.00 2,000.00
100-5280-60-03 Printing and Reproduction 2,000.00 2,000.00 2,000.00
100-5475-60-03 Credit Card Fees 1,500.00 1,500.00 319.66 168.08 21.31 1,180.34
100-5600-60-03 Special Events 28,725.00 28,725.00 158.32 158.32 0.55 28,566.68
100-5995-60-03 Recreation Activities 28,000.00 28,000.00 770.00 635.00 2.75 27,230.00
100-5110-60-05 Salaries & Wages 126,783.00 3,305.00 130,088.00 18,216.71 9,248.00 14.00 111,871.29
100-5140-60-05 Salaries - Longevity Pay 150.00 150.00 145.00 145.00 96.67 5.00
100-5145-60-05 Social Security Expense 7,870.00 7,870.00 1,139.10 582.71 14.47 6,730.90
100-5150-60-05 Medicare Expense 1,841.00 1,841.00 266.41 136.29 14.47 1,574.59
100-5155-60-05 SUTA Expense 684.00 684.00 29.82 20.06 4.36 654.18
100-5160-60-05 Health/Dental Insurance 2.37 - 2.37
100-5165-60-05 Dental Insurance 0.19 - 0.19
100-5170-60-05 Life Insurance 92.00 92.00 15.81 7.88 17.19 76.19
100-5175-60-05 Liability (TML)/Workers' Comp 268.00 268.00 18.92 9.39 7.06 249.08
100-5180-60-05 TMRS Expense 13,843.00 13,843.00 1,782.25 905.65 12.88 12,060.75
100-5185-60-05 Long Term/Short Term Disabilit 172.00 172.00 27.08 13.64 15.74 144.92
100-5210-60-05 Supplies 4,500.00 4,500.00 10.00 10.00 0.22 4,490.00
100-5212-60-05 Building Supplies 100.00 100.00 100.00
100-5220-60-05 Office Equipment 3,200.00 3,200.00 2,511.18 2,511.18 213.13 78.47 475.69
100-5230-60-05 Dues,Fees,& Subscriptions 3,000.00 3,000.00 194.50 159.50 6.48 2,805.50
100-5240-60-05 Postage and Delivery 400.00 400.00 12.10 4.66 3.03 387.90
100-5260-60-05 Advertising 600.00 600.00 600.00
100-5280-60-05 Printing and Reproduction 100.00 100.00 100.00
100-5281-60-05 Book Purchases 24,517.00 24,517.00 2,326.08 2,326.08 15,401.30 9.49 6,789.62
100-5282-60-05 DVD Purchases 1,000.00 1,000.00 1,000.00
100-5283-60-05 Audiobook Purchases 800.00 800.00 24.28 24.28 3.04 775.72
100-5284-60-05 Other Collection Item Purchase 500.00 500.00 500.00
100-5330-60-05 Copier Expense 900.00 900.00 47.03 47.03 5.23 852.97
100-5400-60-05 Uniform Expense 300.00 300.00 102.50 102.50 34.17 197.50
100-5430-60-05 Legal Fees 200.00 200.00 200.00
Item 5b
36
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5480-60-05 Contracted Services 6,500.00 6,500.00 6,500.00
100-5520-60-05 Telephones 1,980.00 1,980.00 146.24 146.24 7.39 1,833.76
100-5530-60-05 Travel 3,000.00 3,000.00 172.96 172.96 5.77 2,827.04
100-5533-60-05 Mileage Expense 1,000.00 1,000.00 1,000.00
100-5536-60-05 Training/Seminars 2,000.00 2,000.00 2,000.00
100-5600-60-05 Special Events 1,000.00 1,000.00 45.00 45.00 4.50 955.00
100-5110-98-01 Salaries & Wages 552,801.00 4,380.00 557,181.00 78,862.54 45,665.04 14.15 478,318.46
100-5115-98-01 Salaries - Overtime 1,200.00 1,200.00 26.62 2.22 1,173.38
100-5126-98-01 Salaries-Vacation Buy-Out 12,007.00 12,007.00 6,148.58 6,148.58 51.21 5,858.42
100-5140-98-01 Salaries - Longevity Pay 1,350.00 1,350.00 1,260.00 1,260.00 93.33 90.00
100-5143-98-01 Cell Phone Allowance 900.00 900.00 900.00
100-5145-98-01 Social Security Expense 35,238.00 35,238.00 4,133.88 2,258.01 11.73 31,104.12
100-5150-98-01 Medicare Expense 8,241.00 8,241.00 1,164.12 725.40 14.13 7,076.88
100-5155-98-01 SUTA Expense 1,026.00 1,026.00 171.00 171.00 16.67 855.00
100-5160-98-01 Health/Dental Insurance 63,097.00 63,097.00 7,902.64 4,220.22 12.53 55,194.36
100-5165-98-01 Dental Insurance 2,918.00 2,918.00 331.54 182.18 11.36 2,586.46
100-5170-98-01 Life Insurance 733.00 733.00 100.96 54.42 13.77 632.04
100-5175-98-01 Liability (TML)/Workers' Comp 1,497.00 1,497.00 100.49 68.84 6.71 1,396.51
100-5180-98-01 TMRS Expense 76,324.00 76,324.00 10,699.77 6,577.60 14.02 65,624.23
100-5185-98-01 Long Term/Short Term Disabilit 1,020.00 1,020.00 140.30 77.24 13.76 879.70
100-5186-98-01 WELLE-Wellness Prog Reimb Empl 1,800.00 1,800.00 200.00 100.00 11.11 1,600.00
100-5210-98-01 Supplies 1,950.00 1,950.00 243.14 243.14 12.47 1,706.86
100-5212-98-01 Building Supplies 350.00 350.00 199.63 199.63 57.04 150.37
100-5220-98-01 Office Equipment 2,602.00 2,602.00 22.57 22.57 0.87 2,579.43
100-5230-98-01 Dues,Fees,& Subscriptions 1,560.00 1,560.00 1,560.00
100-5240-98-01 Postage and Delivery 260.00 260.00 15.96 15.96 6.14 244.04
100-5280-98-01 Printing and Reproduction 59.88 59.88 - 59.88
100-5330-98-01 Copier Expense 880.00 880.00 117.09 117.09 13.31 762.91
100-5350-98-01 Vehicle Expense 275.00 275.00 275.00
100-5352-98-01 Fuel 1,000.00 1,000.00 110.01 110.01 11.00 889.99
100-5400-98-01 Uniform Expense 500.00 500.00 28.00 28.00 5.60 472.00
100-5410-98-01 Professional Services 35,000.00 35,000.00 35,000.00
100-5419-98-01 IT Licenses 950.00 950.00 950.00
100-5430-98-01 Legal Fees 7,700.00 7,700.00 1,254.00 1,254.00 16.29 6,446.00
100-5435-98-01 Legal Notices/Filings 2,000.00 2,000.00 72.20 72.20 3.61 1,927.80
100-5480-98-01 Contracted Services 2,608.80 2,548.80 - 2,608.80
100-5520-98-01 Telephones 3,308.00 3,308.00 147.91 147.91 4.47 3,160.09
100-5524-98-01 Gas 1,000.00 1,000.00 88.64 88.64 8.86 911.36
100-5526-98-01 DATA NETWORK 75.98 75.98 - 75.98
Item 5b
37
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
100-5530-98-01 Travel 4,200.00 4,200.00 4,200.00
100-5533-98-01 Mileage Expense 1,400.00 1,400.00 1,400.00
100-5536-98-01 Training/Seminars 4,880.00 4,880.00 4,880.00
100-5620-98-01 Tools & Equipment 856.79 856.79 - 856.79
200-4000-10-08 W/S Service Initiation - 69,870.00 - 69,870.00 - 10,095.00 - 5,480.00 14.45 - 59,775.00
200-4007-10-08 Sanitation - 1,376,796.00 - 1,376,796.00 - 194,984.36 - 97,861.60 14.16 - 1,181,811.64
200-4009-10-08 Late Fee-W/S - 94,500.00 - 94,500.00 - 21,857.11 - 8,545.75 23.13 - 72,642.89
200-4995-10-99 TRANSFER IN/OUT - 75,563.00 - 75,563.00 - 6,296.92 8.33 - 69,266.08
200-4005-50-02 Water Revenue - 7,090,107.00 - 7,090,107.00 - 1,329,644.84 - 635,252.71 18.75 - 5,760,462.16
200-4010-50-02 Connection Tap & Construction - 880,000.00 - 880,000.00 - 135,630.00 - 72,655.00 15.41 - 744,370.00
200-4012-50-02 Saturday Inspection Fee - 11,000.00 - 11,000.00 - 2,550.00 - 1,650.00 23.18 - 8,450.00
200-4018-50-02 Internet Cr. Card Fees - 31,460.00 - 31,460.00 - 8,099.08 - 3,955.21 25.74 - 23,360.92
200-4019-50-02 Cr. Card Pmt Fees - 7,535.00 - 7,535.00 - 2,045.82 - 995.94 27.15 - 5,489.18
200-4060-50-02 NSF Fees - 1,575.00 - 1,575.00 - 225.00 - 75.00 14.29 - 1,350.00
200-4242-50-02 Re-Inspection Fees - 3,630.00 - 3,630.00 - 3,630.00
200-4243-50-02 Backflow Prevention Inspection - 18,700.00 - 18,700.00 - 5,000.00 - 2,075.00 26.74 - 13,700.00
200-4610-50-02 Interest Income - 29,500.00 - 29,500.00 - 10,936.61 - 5,214.16 37.07 - 18,563.39
200-4910-50-02 Other Revenue - 104,500.00 - 104,500.00 - 21,310.71 - 10,449.10 20.39 - 83,189.29
200-4006-50-03 Sewer - 3,236,000.00 - 3,236,000.00 - 602,880.62 - 307,454.12 18.63 - 2,633,119.38
200-4010-50-03 Connection Tap & Construction - 308,000.00 - 308,000.00 - 57,000.00 - 34,400.00 18.51 - 251,000.00
200-5110-10-08 Salaries & Wages 138,778.00 4,554.00 143,332.00 21,165.86 10,655.80 14.77 122,166.14
200-5115-10-08 Salaries - Overtime 3,528.00 3,528.00 24.11 0.68 3,503.89
200-5140-10-08 Salaries - Longevity Pay 850.00 850.00 930.00 930.00 109.41 - 80.00
200-5145-10-08 Social Security Expense 8,884.00 8,884.00 1,305.63 685.41 14.70 7,578.37
200-5150-10-08 Medicare Expense 2,078.00 2,078.00 305.35 160.30 14.69 1,772.65
200-5155-10-08 SUTA Expense 513.00 513.00 513.00
200-5160-10-08 Health/Dental Insurance 17,875.00 17,875.00 2,822.76 1,411.38 15.79 15,052.24
200-5165-10-08 Dental Insurance 1,356.00 1,356.00 207.56 103.78 15.31 1,148.44
200-5170-10-08 Life Insurance 276.00 276.00 47.28 23.64 17.13 228.72
200-5175-10-08 Liability (TML)/Workers' Comp 285.00 285.00 22.29 11.68 7.82 262.71
200-5180-10-08 TMRS Expense 19,240.00 19,240.00 2,760.99 1,445.54 14.35 16,479.01
200-5185-10-08 Long Term/Short Term Disabilit 256.00 256.00 40.20 20.24 15.70 215.80
200-5186-10-08 WELLE-Wellness Prog Reimb-Empl 1,200.00 1,200.00 200.00 100.00 16.67 1,000.00
200-5210-10-08 Supplies 2,000.00 2,000.00 10.00 10.00 0.50 1,990.00
200-5212-10-08 Building Supplies 1,250.00 1,250.00 1,250.00
200-5220-10-08 Office Equipment 1,000.00 1,000.00 1,000.00
200-5240-10-08 Postage and Delivery 43,000.00 43,000.00 5,394.16 5,228.62 12.55 37,605.84
200-5280-10-08 Printing and Reproduction 3,420.00 3,420.00 638.00 638.00 18.66 2,782.00
200-5330-10-08 Copier Expense 2,350.00 2,350.00 109.13 109.13 4.64 2,240.87
Item 5b
38
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5340-10-08 Building Repairs 400.00 400.00 154.00 38.50 246.00
200-5400-10-08 Uniform Expense 200.00 200.00 200.00
200-5418-10-08 IT Fees 4,000.00 4,000.00 4,000.00
200-5419-10-08 IT Licenses 5,000.00 5,000.00 5,000.00
200-5430-10-08 Legal Fees 2,500.00 2,500.00 1,862.00 1,862.00 74.48 638.00
200-5470-10-08 Trash Collection 1,286,725.00 1,286,725.00 178,707.05 178,707.05 13.89 1,108,017.95
200-5479-10-08 Household Haz. Waste Disposal 12,600.00 12,600.00 12,600.00
200-5480-10-08 Contracted Services 16,925.00 16,925.00 1,285.50 1,285.50 7.60 15,639.50
200-5520-10-08 Telephones 720.00 720.00 34.99 34.99 4.86 685.01
200-5530-10-08 Travel 1,600.00 1,600.00 1,600.00
200-5533-10-08 Mileage Expense 300.00 300.00 300.00
200-5536-10-08 Training/Seminars 1,075.00 1,075.00 1,075.00
200-5110-10-99 SALARIES & WAGES 25,118.00 - 25,118.00
200-5176-10-99 TML-Prop & Liab Insurance 38,500.00 38,500.00 36,343.84 94.40 2,156.16
200-5930-10-99 Damage Claims Expense 3,281.84 - 3,281.84
200-6125-10-99 Capital Expense Technology 11,026.00 11,026.00 1,837.66 918.83 16.67 9,188.34
200-6140-10-99 Capital Expenditure - Equipmen 10,126.00 10,126.00 1,687.66 843.83 16.67 8,438.34
200-6160-10-99 Capital Expenditure - Vehicles 36,471.00 36,471.00 6,078.50 3,039.25 16.67 30,392.50
200-6186-10-99 2013 Bond Payment 389,500.00 389,500.00 389,500.00
200-6192-10-99 2011 Refd Bond Pmt 185,410.00 185,410.00 185,410.00
200-6193-10-99 2012 CO Bond Payment 486,250.00 486,250.00 486,250.00
200-6199-10-99 08 CO Bond Payment 63,575.00 63,575.00 63,575.00
200-6201-10-99 2014 GO Bond Payment 485,850.00 485,850.00 485,850.00
200-6202-10-99 2014 CO Bond Payment 923,450.00 923,450.00 923,450.00
200-6203-10-99 2015 GO Debt payment 164,326.00 164,326.00 164,326.00
200-6205-10-99 2016 Bond 357,992.00 357,992.00 357,992.00
200-7000-10-99 Contingency 50,000.00 50,000.00 3,816.00 3,816.00 25,000.00 7.63 21,184.00
200-7147-10-99 Transfer to GF 1,072,800.00 1,072,800.00 178,800.00 89,400.00 16.67 894,000.00
200-5110-50-02 Salaries & Wages 828,991.00 17,688.00 846,679.00 114,862.41 59,334.75 13.57 731,816.59
200-5115-50-02 Salaries - Overtime 46,183.00 46,183.00 6,276.66 3,319.17 13.59 39,906.34
200-5126-50-02 Salaries-Vacation Buy-Out 2,103.00 2,103.00 1,072.80 1,072.80 51.01 1,030.20
200-5140-50-02 Salaries - Longevity Pay 3,550.00 3,550.00 3,445.00 3,445.00 97.04 105.00
200-5145-50-02 Social Security Expense 54,746.00 54,746.00 7,277.69 3,896.53 13.29 47,468.31
200-5150-50-02 Medicare Expense 12,803.00 12,803.00 1,702.03 911.27 13.29 11,100.97
200-5155-50-02 SUTA Expense 2,907.00 2,907.00 59.23 59.23 2.04 2,847.77
200-5160-50-02 Health/Dental Insurance 120,690.00 120,690.00 16,074.01 8,317.04 13.32 104,615.99
200-5165-50-02 Dental Insurance 7,430.00 7,430.00 925.08 480.58 12.45 6,504.92
200-5170-50-02 Life Insurance 1,499.00 1,499.00 241.23 124.47 16.09 1,257.77
200-5175-50-02 Liability (TML)/Workers' Comp 20,530.00 20,530.00 6,766.03 3,670.23 32.96 13,763.97
Item 5b
39
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5180-50-02 TMRS Expense 118,586.00 118,586.00 15,642.71 8,358.62 13.19 102,943.29
200-5185-50-02 Long Term/Short Term Disabilit 1,475.00 1,475.00 215.64 111.36 14.62 1,259.36
200-5186-50-02 WELLE-Wellness Prog Reimb-Empl 6,300.00 6,300.00 800.00 400.00 12.70 5,500.00
200-5191-50-02 Hiring Cost 300.00 300.00 300.00
200-5210-50-02 Supplies 5,750.00 5,750.00 10.00 10.00 0.17 5,740.00
200-5212-50-02 Building Supplies 1,500.00 1,500.00 53.89 53.89 3.59 1,446.11
200-5220-50-02 Office Equipment 8,100.00 8,100.00 1,815.55 1,815.55 22.41 6,284.45
200-5230-50-02 Dues,Fees,& Subscriptions 7,200.00 7,200.00 7,200.00
200-5240-50-02 Postage and Delivery 1,000.00 1,000.00 14.42 14.42 1.44 985.58
200-5250-50-02 Publications 50.00 50.00 50.00
200-5280-50-02 Printing and Reproduction 13,000.00 13,000.00 13,000.00
200-5310-50-02 Rental Expense 3,000.00 3,000.00 3,000.00
200-5320-50-02 Repairs & Maintenance 3,600.00 3,600.00 903.77 640.00 25.11 2,696.23
200-5330-50-02 Copier Expense 1,400.00 1,400.00 138.74 138.74 9.91 1,261.26
200-5340-50-02 Building Repairs 5,000.00 5,000.00 101.00 101.00 2.02 4,899.00
200-5350-50-02 Vehicle Expense 18,000.00 18,000.00 7,402.31 6,300.20 41.12 10,597.69
200-5352-50-02 Fuel 14,450.00 14,450.00 1,479.88 1,479.88 10.24 12,970.12
200-5353-50-02 Oil/Grease/Inspections 1,000.00 1,000.00 1,000.00
200-5400-50-02 Uniform Expense 17,300.00 17,300.00 2,666.75 2,666.75 15.42 14,633.25
200-5415-50-02 Tuition Reimbursement 9,200.00 9,200.00 9,200.00
200-5419-50-02 IT Licenses 18,000.00 18,000.00 18,000.00
200-5430-50-02 Legal Fees 1,000.00 1,000.00 1,000.00
200-5475-50-02 Credit Card Fees 32,000.00 32,000.00 11,984.13 5,769.63 37.45 20,015.87
200-5480-50-02 Contracted Services 50,000.00 50,000.00 2,333.15 1,239.15 4.67 47,666.85
200-5520-50-02 Telephones 7,565.00 7,565.00 456.12 456.12 6.03 7,108.88
200-5521-50-02 Cell Phone Expense 2,550.00 2,550.00 2,550.00
200-5524-50-02 Gas 1,000.00 1,000.00 1,000.00
200-5525-50-02 Electricity 185,280.00 185,280.00 19,383.33 19,383.33 10.46 165,896.67
200-5526-50-02 Data Network 4,320.00 4,320.00 - 12.80 - 12.80 - 0.30 4,332.80
200-5530-50-02 Travel 2,300.00 2,300.00 2,300.00
200-5533-50-02 Mileage Expense 1,000.00 1,000.00 1,000.00
200-5536-50-02 Training/Seminars 16,200.00 16,200.00 16,200.00
200-5540-50-02 Water Testing 4,000.00 4,000.00 423.89 423.89 10.60 3,576.11
200-5545-50-02 Meter Purchases 445,987.00 445,987.00 292,903.40 292,903.40 24,750.00 65.68 128,333.60
200-5550-50-02 Water Purchases 2,748,305.00 2,748,305.00 283,330.66 283,330.66 10.31 2,464,974.34
200-5620-50-02 Tools & Equipment 10,000.00 10,000.00 3,634.88 3,634.88 36.35 6,365.12
200-5630-50-02 Safety Equipment 10,000.00 10,000.00 2,065.39 2,065.39 20.65 7,934.61
200-5640-50-02 Signs & Hardware 1,612.00 1,612.00 7.14 7.14 0.44 1,604.86
200-5650-50-02 Maintenance Materials 15,000.00 15,000.00 479.49 133.09 3.20 14,520.51
Item 5b
40
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5660-50-02 Chemical Supplies 10,000.00 10,000.00 1,786.39 17.86 8,213.61
200-5670-50-02 System Improvements 78,950.00 78,950.00 37,076.58 29,580.03 46.96 41,873.42
200-6160-50-02 Capital Expenditure - Vehicles 77,000.00 77,000.00 77,000.00
200-7143-50-02 Transfer to Internal Serv. Fd 2,160.00 2,160.00 360.00 180.00 16.67 1,800.00
200-7146-50-02 Transfer from Bond Fund 250,000.00 250,000.00 41,666.66 20,833.33 16.67 208,333.34
200-5110-50-03 Salaries & Wages 248,390.00 2,876.00 251,266.00 19,164.78 9,577.56 7.63 232,101.22
200-5115-50-03 Salaries - Overtime 11,329.00 11,329.00 2,678.09 1,239.20 23.64 8,650.91
200-5140-50-03 Salaries - Longevity Pay 1,295.00 1,295.00 985.00 985.00 76.06 310.00
200-5145-50-03 Social Security Expense 16,199.00 16,199.00 1,324.49 685.93 8.18 14,874.51
200-5150-50-03 Medicare Expense 3,788.00 3,788.00 309.76 160.42 8.18 3,478.24
200-5155-50-03 SUTA Expense 1,197.00 1,197.00 1,197.00
200-5160-50-03 Health/Dental Insurance 43,829.00 43,829.00 3,912.29 1,962.14 8.93 39,916.71
200-5165-50-03 Dental Insurance 2,685.00 2,685.00 213.00 106.90 7.93 2,472.00
200-5170-50-03 Life Insurance 476.00 476.00 50.33 25.25 10.57 425.67
200-5175-50-03 Liability (TML)/Workers' Comp 5,283.00 5,283.00 1,022.67 533.87 19.36 4,260.33
200-5180-50-03 TMRS Expense 35,107.00 35,107.00 2,845.86 1,470.91 8.11 32,261.14
200-5185-50-03 Long Term/Short Term Disabilit 471.00 471.00 35.03 17.60 7.44 435.97
200-5186-50-03 WELLE-Wellness Prog Reimb-Empl 2,550.00 2,550.00 178.32 89.16 6.99 2,371.68
200-5191-50-03 Hiring Cost 300.00 300.00 300.00
200-5210-50-03 Supplies 3,550.00 3,550.00 3,550.00
200-5212-50-03 Building Supplies 600.00 600.00 600.00
200-5220-50-03 Office Equipment 3,500.00 3,500.00 3,500.00
200-5230-50-03 Dues,Fees,& Subscriptions 1,500.00 1,500.00 1,500.00
200-5310-50-03 Rental Expense 500.00 500.00 500.00
200-5320-50-03 Repairs & Maintenance 3,400.00 3,400.00 3,400.00
200-5335-50-03 Radio/Video Repairs 500.00 500.00 500.00
200-5340-50-03 Building Repairs 1,000.00 1,000.00 1,000.00
200-5350-50-03 Vehicle Expense 8,200.00 8,200.00 1,659.01 1,654.53 20.23 6,540.99
200-5352-50-03 Fuel 3,300.00 3,300.00 260.32 260.32 7.89 3,039.68
200-5353-50-03 Oil/Grease/Inspections 300.00 300.00 300.00
200-5400-50-03 Uniform Expense 7,300.00 7,300.00 739.82 739.82 10.14 6,560.18
200-5418-50-03 IT Fees 10,000.00 10,000.00 10,000.00
200-5419-50-03 IT Licenses 14,000.00 14,000.00 14,000.00
200-5430-50-03 Legal Fees 500.00 500.00 500.00
200-5480-50-03 Contracted Services 57,320.00 57,320.00 11,210.00 8,900.00 19.56 46,110.00
200-5520-50-03 Telephones 2,115.00 2,115.00 82.68 82.68 3.91 2,032.32
200-5521-50-03 Cell Phone Expense 1,700.00 1,700.00 1,700.00
200-5525-50-03 Electricity 50,000.00 50,000.00 1,162.93 1,162.93 2.33 48,837.07
200-5530-50-03 Travel 1,100.00 1,100.00 1,100.00
Item 5b
41
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
200-5533-50-03 Mileage Expense 500.00 500.00 500.00
200-5536-50-03 Training/Seminars 9,800.00 9,800.00 9,800.00
200-5560-50-03 Sewer Management Fees 1,770,668.00 1,770,668.00 392,012.78 143,969.78 22.14 1,378,655.22
200-5620-50-03 Tools & Equipment 8,200.00 8,200.00 3,107.03 3,041.00 37.89 5,092.97
200-5630-50-03 Safety Equipment 5,000.00 5,000.00 720.00 720.00 14.40 4,280.00
200-5640-50-03 Signs & Hardware 250.00 250.00 250.00
200-5650-50-03 Maintenance Materials 1,000.00 1,000.00 758.41 758.41 75.84 241.59
200-5660-50-03 Chemical Supplies 1,000.00 1,000.00 1,000.00
200-5670-50-03 System Improvements 12,000.00 12,000.00 11,254.97 7,519.49 93.79 745.03
200-5680-50-03 Lift Station Expense 30,000.00 30,000.00 1,400.00 4.67 28,600.00
200-6160-50-03 Capital Expenditure - Vehicles 61,000.00 61,000.00 61,000.00
200-7146-50-03 Transfer to CIP Fund 150,000.00 150,000.00 25,000.00 12,500.00 16.67 125,000.00
300-4105-10-00 Property Taxes -Delinquent - 73,828.00 - 73,828.00 - 16,353.70 - 8,176.06 22.15 - 57,474.30
300-4110-10-00 Property Taxes -Current - 4,086,721.00 - 4,086,721.00 - 275,661.61 - 234,076.99 6.75 - 3,811,059.39
300-4115-10-00 Taxes -Penalties - 21,439.00 - 21,439.00 - 4,005.90 - 1,760.87 18.69 - 17,433.10
300-4610-10-00 Interest Income - 18,000.00 - 18,000.00 - 2,260.73 - 1,161.57 12.56 - 15,739.27
300-6186-10-00 2013 GO Ref Bond 286,200.00 286,200.00 286,200.00
300-6189-10-00 2012 GO TX Bond Payment 282,263.00 282,263.00 282,263.00
300-6191-10-00 2010 Tax Note Payment 368,376.00 368,376.00 368,376.00
300-6192-10-00 2011 Ref Bond Pmt 118,541.00 118,541.00 118,541.00
300-6199-10-00 2008 Bond Payment 572,175.00 572,175.00 572,175.00
300-6200-10-00 Bond Administrative Fees 21,000.00 21,000.00 1,600.00 800.00 7.62 19,400.00
300-6201-10-00 2014 GO Debt payment 372,750.00 372,750.00 372,750.00
300-6203-10-00 2015 GO Debt Payment 659,374.00 659,374.00 659,374.00
300-6204-10-00 2015 CO Debt Payment 374,800.00 374,800.00 374,800.00
300-6205-10-00 2016 GO Debt Payment 598,848.00 598,848.00 598,848.00
300-6206-10-00 2016 CO Debt Payment 528,483.00 528,483.00 528,483.00
400-4100-10-00 Charges for Services - 20,000.00 - 20,000.00 - 4,005.00 - 2,025.00 20.03 - 15,995.00
400-4610-10-00 Interest Earned - 700.00 - 700.00 - 139.16 - 68.95 19.88 - 560.84
400-4995-10-00 Transfer In - 2,400.00 - 2,400.00 - 400.00 - 200.00 16.67 - 2,000.00
400-5160-10-00 MERP Expense - GF 40,000.00 40,000.00 3,613.58 2,603.58 9.03 36,386.42
410-4100-10-99 Charges for Services - 500,781.00 - 500,781.00 - 83,463.48 - 41,731.74 16.67 - 417,317.52
410-4610-10-99 Interest - 3,013.06 - 1,520.04 3,013.06
410-4910-10-99 Other Reimbursements - 18,000.00 - 18,000.00 - 18,000.00
410-6125-10-02 Capital-Equipment (Technology) 2,250.00 2,250.00 2,250.00
410-6125-10-03 Capital-Equipment (Technology) 1,400.00 1,400.00 1,400.00
410-6125-10-04 Capital-Equipment (Technology) 1,400.00 1,400.00 1,400.00
410-6125-10-05 Capital-Equipment (Technology) 5,000.00 5,000.00 5,000.00
410-6125-10-07 Capital-Equipment (Technology) 1,400.00 1,400.00 1,400.00
Item 5b
42
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
410-6125-20-01 Capital-Equipment (Technology) 3,950.00 3,950.00 3,950.00
410-6160-20-01 Capital-Vehicles 178,850.00 178,850.00 178,850.00
410-6125-20-05 Capital-Equipment (Technology) 1,700.00 1,700.00 1,700.00
410-6125-30-01 Capital-Equipment (Technology) 3,400.00 3,400.00 3,400.00
410-6160-30-01 Capital-Vehicles 73,698.00 73,698.00 53,105.51 53,105.51 24,261.44 72.06 - 3,668.95
410-6125-30-05 Capital-Equipment (Technology) 850.00 850.00 850.00
410-6125-40-01 Capital-Equipment (Technology) 3,100.00 3,100.00 3,100.00
410-6125-50-02 Capital-Equipment (Technology) 3,650.00 3,650.00 3,650.00
410-6125-50-03 Capital-Equipment (Technology) 850.00 850.00 850.00
410-6125-60-01 Capital-Equipment(Technology) 1,400.00 1,400.00 1,400.00
410-6160-60-02 Capital-vehicles 25,710.00 25,710.00 25,710.00
450-4001-98-02 Storm Drainage Utility Fee - 344,725.00 - 344,725.00 - 54,251.66 - 26,225.68 15.74 - 290,473.34
450-4610-98-02 Interest Storm Utility - 900.00 - 900.00 - 860.45 - 803.02 95.61 - 39.55
450-5110-98-02 Salaries 106,743.00 106,743.00 16,058.45 8,160.80 15.04 90,684.55
450-5115-98-02 Salaries-Overtime 3,004.00 3,004.00 46.50 46.50 1.55 2,957.50
450-5140-98-02 Salaries-Longevity Pay 60.00 60.00 60.00
450-5145-98-02 Social Security Expense 6,664.00 6,664.00 943.77 481.49 14.16 5,720.23
450-5150-98-02 Medicare Expense 1,559.00 1,559.00 220.72 112.60 14.16 1,338.28
450-5155-98-02 SUTA Expense 342.00 342.00 342.00
450-5160-98-02 Health Insurance 12,200.00 12,200.00 1,144.12 572.06 9.38 11,055.88
450-5165-98-02 Dental Expense 865.00 865.00 79.44 39.72 9.18 785.56
450-5170-98-02 Life Ins/AD&D 184.00 184.00 31.52 15.76 17.13 152.48
450-5175-98-02 Liability (TML) Workers Comp 3,119.00 3,119.00 653.80 331.91 20.96 2,465.20
450-5180-98-02 TMRS Expense 14,431.00 14,431.00 1,992.18 1,015.24 13.81 12,438.82
450-5185-98-02 Long Tern/Short Term Disabilit 192.00 192.00 29.77 14.96 15.51 162.23
450-5186-98-02 WELLE-Wellness Prog Reimb Empl 600.00 600.00 600.00
450-5210-98-02 Office Supplies 400.00 400.00 400.00
450-5230-98-02 Dues, Fees, & Subscriptions 4,600.00 4,600.00 4,600.00
450-5310-98-02 Rental Expense 2,500.00 2,500.00 2,500.00
450-5320-98-02 Repairs & Maiantenance 800.00 800.00 800.00
450-5340-98-02 Building Repairs 500.00 500.00 500.00
450-5350-98-02 Vehicle Expense 1,500.00 1,500.00 1,500.00
450-5352-98-02 Fuel 2,000.00 2,000.00 2,000.00
450-5353-98-02 Oil/Grease/Inspections 100.00 100.00 100.00
450-5400-98-02 Uniforms 1,500.00 1,500.00 184.92 184.92 12.33 1,315.08
450-5410-98-02 Professional Services-Storm Dr 2,500.00 2,500.00 2,500.00
450-5480-98-02 Contract Services 20.00 20.00 - 20.00
450-5520-98-02 Telephones 852.00 852.00 67.07 67.07 7.87 784.93
450-5530-98-02 Travel/Lodging/Meals Expense 1,050.00 1,050.00 1,050.00
Item 5b
43
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
450-5536-98-02 Training/Seminars 2,130.00 2,130.00 2,130.00
450-5620-98-02 Toosl & Equipment 2,200.00 2,200.00 2,200.00
450-5630-98-02 Safety Equipment 1,700.00 1,700.00 109.99 109.99 6.47 1,590.01
450-5640-98-02 Signs & Hardware 600.00 600.00 600.00
450-5650-98-02 Maintenance Materials 4,000.00 4,000.00 4,000.00
450-6205-98-02 2016 Debt Payment 92,148.00 92,148.00 92,148.00
450-7142-98-02 Transfer to W/S 75,563.00 75,563.00 6,296.92 8.33 69,266.08
450-7143-98-02 Transfer to Internal Serv. Fd 240.00 240.00 40.00 20.00 16.67 200.00
450-7147-98-02 Transfer to GF 18,366.00 18,366.00 3,061.00 1,530.50 16.67 15,305.00
560-4721-10-00 Prosper Christmas Donations - 12,000.00 - 12,000.00 - 15,996.16 - 5,510.00 133.30 3,996.16
560-5202-10-00 Prosper Christmas Expense 40,000.00 40,000.00 10,030.73 10,030.73 6,300.00 25.08 23,669.27
570-4537-10-00 Court Technology Revenue - 9,000.00 - 9,000.00 - 1,523.79 - 768.64 16.93 - 7,476.21
570-5203-10-00 Court Technology Expense 18,000.00 18,000.00 18,000.00
580-4536-10-00 Court Security Revenue - 7,000.00 - 7,000.00 - 1,142.84 - 576.48 16.33 - 5,857.16
580-5110-10-00 Salaries & Wages Payable 6,510.00 6,510.00 638.52 294.22 9.81 5,871.48
580-5145-10-00 Social Security Expense 404.00 404.00 39.59 18.24 9.80 364.41
580-5150-10-00 Medicare Expense 94.00 94.00 9.26 4.27 9.85 84.74
580-5155-10-00 SUTA expense 171.00 171.00 12.14 5.60 7.10 158.86
580-5175-10-00 Workers Comp 22.79 10.50 - 22.79
580-5204-10-00 Court Security Expense 1,000.00 6,872.00 7,872.00 6,872.25 999.75
610-4045-60-00 Park Dedication-Fees - 100,000.00 - 100,000.00 - 76,039.00 76.04 - 23,961.00
610-4610-60-00 Interest Income - 7,000.00 - 7,000.00 - 1,223.29 - 659.41 17.48 - 5,776.71
620-4055-60-00 Park Improvement - 100,000.00 - 100,000.00 - 29,329.70 29.33 - 70,670.30
620-4610-60-00 Interest Income - 3,800.00 - 3,800.00 - 1,257.31 - 570.06 33.09 - 2,542.69
620-5430-60-00 Legal Fees - TPWD Grant 475.00 475.00 - 475.00
620-6610-60-00 Frontier North Field Improveme 114,260.00 114,260.00 79,477.50 79,477.50 34,782.57 69.56 - 0.07
620-6610-60-00 Preston Lakes Playground 90,000.00 90,000.00 90,000.00
630-4015-50-00 Impact Fees - 3,200,000.00 - 3,200,000.00 - 618,437.00 - 418,545.00 19.33 - 2,581,563.00
630-4615-50-00 Interest - 29,700.00 - 29,700.00 - 3,909.58 - 1,779.55 13.16 - 25,790.42
630-5410-50-00 Impact Fee Study 13,457.00 13,457.00 13,080.37 13,080.37 376.32 97.20 0.31
630-5489-50-00 Developer Agreement TVG 975,000.00 975,000.00 520,837.20 294,637.20 53.42 454,162.80
630-5489-50-00 Developer Agrmt Prsp Prtnrs 195,000.00 195,000.00 195,000.00
630-5489-50-00 Developer Agreement Doe Crk 532,586.00 532,586.00 532,586.00
630-6610-50-00 Prosper Trail EST 818,669.00 818,669.00 456,891.00 456,891.00 361,778.33 55.81 - 0.33
630-6610-50-00 Lower Pressure Plane Pump Stat 1,726,000.00 894,568.00 2,620,568.00 894,567.83 1,726,000.17
630-6610-50-00 County Line Elevated Storage 337,500.00 337,500.00 337,500.00
630-6610-50-00 24" WL Conn. Cnty Line EST/DNT 70,775.00 70,775.00 70,775.00
630-7144-50-00 Transfer to Capital Proj Fund 11,334.98 11,334.98 - 11,334.98
640-4020-50-00 Impact Fees - 600,000.00 - 600,000.00 - 120,302.00 - 89,370.00 20.05 - 479,698.00
Item 5b
44
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
640-4620-50-00 Interest - 7,800.00 - 7,800.00 - 1,327.12 - 655.33 17.01 - 6,472.88
640-5410-50-00 Impact Fee Study 22,541.00 22,541.00 21,903.45 21,903.45 637.58 97.17 - 0.03
640-5410-50-00 LaCima Impct Fee Reimburse 5,000.00 5,000.00 5,000.00
640-5489-50-00 Developer Agrmt TVG 170,750.00 170,750.00 81,351.48 44,469.48 47.64 89,398.52
640-5489-50-00 Developer Agrmt Propser Prtnrs 34,150.00 34,150.00 34,150.00
640-5489-50-00 Developmer Agrmt Frontier Esta 71,300.00 71,300.00 71,300.00
640-6610-50-00 Public Works Interceptor 25,124.00 25,124.00 25,124.24 - 0.24
640-6610-50-00 LaCima #2 Interceptor 465,000.00 465,000.00 465,000.00
650-4015-99-00 Impact Fees -Water 25,950.00
650-4020-99-00 Impact Fees -Sewer 19,770.00
650-4040-99-00 Thoroughfare Impact Fees 40,580.00
660-4040-50-00 East Thoroughfare Impact Fees - 4,000,000.00 - 4,000,000.00 - 812,970.87 - 684,577.11 20.32 - 3,187,029.13
660-4610-50-00 Interest - 32,560.00 - 32,560.00 - 5,404.16 - 2,746.40 16.60 - 27,155.84
660-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,356.60 3,356.60 104.01 96.98 0.39
660-5489-50-00 Developer Agrmnt Lakes/LaCima 300,000.00 300,000.00 300,000.00
660-6610-50-00 Frontier Pkwy BNSF Overpass 2,340,000.00 2,340,000.00 2,340,000.00
660-6610-50-00 Prosper Trail (Kroger to Coit) 3,000,000.00 3,000,000.00 3,000,000.00
660-6610-50-00 Custer Turn Lane @Prosper Tr 100,000.00 100,000.00 100,000.00
660-6610-50-00 Prosper Trail (Coit - Custer) 540,000.00 540,000.00 540,000.00
660-6610-50-00 Coit Road (First - Frontier) 770,000.00 770,000.00 770,000.00
660-7144-50-00 Transfer to Capital Proj Fund 30,779.00 30,779.00 - 30,779.00
670-4530-10-00 Police Donation Inc - 12,000.00 - 12,000.00 - 2,252.00 - 1,178.00 18.77 - 9,748.00
670-4531-10-00 Fire Donations - 8,400.00 - 8,400.00 - 2,273.00 - 1,163.00 27.06 - 6,127.00
670-4535-10-00 Child Safety Inc - 8,000.00 - 8,000.00 - 370.29 - 370.29 4.63 - 7,629.71
670-4610-10-00 Interest Income - 8,000.00 - 8,000.00 - 8,000.00
670-5205-10-00 Police Donation Exp 10,000.00 10,000.00 10,000.00
670-5208-10-00 Child Safety Expense 10,000.00 10,000.00 10,000.00
670-5212-10-00 Tree Mitigation Expense 14,000.00 14,000.00 14,000.00
670-5292-10-00 PD Seizure Expense 5,000.00 5,000.00 91.95 91.95 1.84 4,908.05
680-4041-50-00 W Thoroughfare Impact Fees - 1,200,000.00 - 1,200,000.00 - 220,514.00 - 125,165.00 18.38 - 979,486.00
680-4610-50-00 Interest - 12,870.00 - 12,870.00 - 34.47 - 34.47 0.27 - 12,835.53
680-5410-50-00 Impact Fee Study 3,461.00 3,461.00 3,356.60 3,356.60 104.01 96.98 0.39
680-5489-50-00 Developer Agrmnt TVG 500,000.00 500,000.00 500,000.00
680-5489-50-00 Development Agrmnt Parks/Legac 100,000.00 100,000.00 100,000.00
680-6110-50-00 First Street (DNT to Coleman) 98,200.00 98,200.00 98,200.00
680-6610-50-00 Cook Lane (First - End) 200,000.00 200,000.00 200,000.00
680-7144-50-00 Transfer to Capital Proj Fund 48,094.00 48,094.00 - 48,094.00
750-4611-10-00 Interest-2004 Bond - 2,000.00 - 2,000.00 - 335.60 - 165.11 16.78 - 1,664.40
750-4612-10-00 Interest-2006 Bond - 600.00 - 600.00 - 570.59 - 274.25 95.10 - 29.41
Item 5b
45
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
750-4613-10-00 Interest 2008 Bond - 7,500.00 - 7,500.00 - 97.23 - 47.77 1.30 - 7,402.77
750-4616-10-00 Interest 2012 GO Bond - 12,000.00 - 12,000.00 - 169.78 - 72.12 1.42 - 11,830.22
750-4995-10-00 Transfer In - 1,665,000.00 - 975,000.00 - 2,640,000.00 - 3,763,568.55 - 3,624,818.55 142.56 1,123,568.55
750-4999-10-00 Bond Proceeds - 12,792,496.00 - 12,792,496.00 - 12,792,496.00
750-5419-10-00 Windsong Ranch Fire Station 20,644.00 20,644.00 3,408.55 3,408.55 17,235.78 16.51 - 0.33
750-5419-10-00 Coleman-Prspr Trl to Prspr HS 22,662.00 22,662.00 22,662.50 - 0.50
750-5419-10-00 SH289 Median Lighting 6,590.00 6,590.00 6,590.40 - 0.40
750-5419-10-00 Seventh Street (Coleman-PISD) 200.00 200.00 200.00
750-5419-10-00 Prosper Trail (Kroger to Coit) 84,610.00 84,610.00 9,257.00 9,257.00 75,352.50 10.94 0.50
750-5419-10-00 First Street (DNT to Coleman) 174,412.00 174,412.00 6,760.00 6,760.00 167,651.49 3.88 0.51
750-5419-10-00 Town Hall Infrastructure Imprv 43,092.00 43,092.00 2,013.00 2,013.00 41,079.10 4.67 - 0.10
750-6160-10-00 Fire Engine 77,002.00 77,002.00 53,222.72 53,222.72 77,001.60 69.12 - 53,222.32
750-6610-10-00 Prosper Road Improvements 81,816.00 81,816.00 81,816.75 - 0.75
750-6610-10-00 Windsong Ranch Fire Station 166,581.00 166,581.00 90,177.01 83,429.30 104,110.79 54.13 - 27,706.80
750-6610-10-00 Town Hall-Multipurpose Facil. 1,450,000.00 66,118.00 1,516,118.00 42,159.16 42,159.16 23,959.51 2.78 1,449,999.33
750-6610-10-00 Coleman-Prspr Trl to Prspr HS 23,500.00 23,500.00 23,499.99 0.01
750-6610-10-00 Downtown Enhancements 1,850,000.00 96,300.00 1,946,300.00 96,300.00 1,850,000.00
750-6610-10-00 West Prosper Rd Improvements 6,691,786.00 6,691,786.00 201,148.97 201,148.97 6,490,636.74 3.01 0.29
750-6610-10-00 Prosper Trail (Kroger to Coit) 975,000.00 975,000.00 975,000.00
750-6610-10-00 Old Town Streets 1,000,000.00 1,000,000.00 1,000,000.00
750-6610-10-00 Town Hall Infrastructure Imprv 1,275,000.00 400.00 1,275,400.00 1,275,400.00
750-6610-10-00 Town Hall Construction 10,000,000.00 10,000,000.00 10,000,000.00
750-6610-10-00 Frontier Park North 9,526,225.00 46,000.00 9,572,225.00 46,000.00 9,526,225.00
750-6610-10-00 Fishtrap Rd-Artesia to Custer 1,214,855.00 1,214,855.00 544,854.59 670,000.41
750-6610-10-00 First St-Townlake to Custer 670,000.00 - 670,000.00
750-6610-10-00 Church St-First to PISD 595,060.00 595,060.00 267,715.00 267,715.00 327,345.00 44.99
750-6610-10-00 Main Street (First-Broadway) 625,000.00 625,000.00 598,342.20 26,657.80
750-6610-10-00 Eighth Street (Church-PISD) 260,000.00 260,000.00 260,000.00
750-6610-10-00 Field Street (First-Broadway) 250,000.00 250,000.00 250,000.00
750-6610-10-00 Parvin Road (Good Hope-FM1385) 270,000.00 270,000.00 270,000.00
750-6610-10-00 Pasewark (Preston-Hickory) 400,000.00 400,000.00 400,000.00
750-6610-10-00 Broadway (Parvin-Eighth) 515,000.00 515,000.00 515,000.00
750-6610-10-00 Sixth Street (Coleman-Church) 430,000.00 430,000.00 430,000.00
750-6610-10-00 Third Street (Church-Lane) 320,000.00 320,000.00 320,000.00
760-4610-10-00 Interest Income - 37,200.00 - 37,200.00 - 3,456.32 - 1,806.59 9.29 - 33,743.68
760-4996-10-00 Transfers In - 90,974.98 - 90,974.98 90,974.98
760-4999-10-00 Bond Proceeds - 11,138,450.00 - 11,138,450.00 - 11,138,450.00
760-5419-10-00 Prosper Trail EST 34,930.00 34,930.00 17,778.04 17,778.04 17,152.12 50.90 - 0.16
760-5419-10-00 Lower Pressure Pln 42" Trns Ln 46,684.00 46,684.00 46,684.02 - 0.02
Item 5b
46
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
760-6610-10-00 Lower Pressure Pln 42" Trns Ln 22,960,919.00 22,960,919.00 22,960,919.00
760-6610-10-00 BNSF Railroad PRV's 6,712.00 6,712.00 3,090.00 3,090.00 3,622.25 46.04 - 0.25
760-6610-10-00 Old Town Drainage 500,000.00 31,480.00 531,480.00 31,480.00 500,000.00
760-6610-10-00 Coleman Rd Drainage 282,500.00 3,350.00 285,850.00 3,350.00 282,500.00
760-6610-10-00 Old Town Drainage Land Acq 750,000.00 580.00 750,580.00 580.00 750,000.00
760-6610-10-00 Old Town Drainage Trunk Main 600,000.00 600,000.00 600,000.00
760-6610-10-00 Amberwood Farms 32,000.00 32,000.00 32,000.00
760-6610-10-00 Old Town DRng-First & Main 800,000.00 800,000.00 800,000.00
760-6610-10-00 Old Town Regional Retention 750,000.00 750,000.00 750,000.00
770-4610-10-00 Interest Income - 2,286.61 - 1,048.33 2,286.61
770-7144-10-00 Transfer to Capital Projects 1,303,924.49 1,303,924.49 - 1,303,924.49
771-4610-10-00 Interest Income - 11,638.70 - 5,727.20 11,638.70
771-7144-10-00 Transfer to Capital Projects 220,952.99 220,952.99 - 220,952.99
780-4610-10-00 Interest Income - 1,400.34 - 653.21 1,400.34
780-7144-10-00 Transfer to Capital Projects 700,213.84 700,213.84 - 700,213.84
781-4610-10-00 Interest Income - 3,581.27 - 1,546.16 3,581.27
781-7144-10-00 Transfer to Capital Projects 1,099,244.23 1,099,244.23 - 1,099,244.23
800-4120-65-00 Sales Taxes - 1,400,000.00 - 1,400,000.00 - 282,629.90 - 160,906.62 20.19 - 1,117,370.10
800-4610-65-00 Interest Income - 21,000.00 - 21,000.00 - 4,236.19 - 2,163.48 20.17 - 16,763.81
800-5110-65-00 Salaries & Wages 240,000.00 240,000.00 4,896.00 2,880.00 2.04 235,104.00
800-5115-65-00 Salaries - Overtime 500.00 500.00 500.00
800-5140-65-00 Salaries - Longevity Pay 645.00 645.00 645.00
800-5142-65-00 Car Allowance 6,000.00 6,000.00 6,000.00
800-5143-65-00 Cell Phone Allowance 3,300.00 3,300.00 3,300.00
800-5145-65-00 Social Security Expense 15,500.00 15,500.00 273.69 163.63 1.77 15,226.31
800-5150-65-00 Medicare Expense 3,600.00 3,600.00 64.01 38.27 1.78 3,535.99
800-5155-65-00 SUTA Expense 650.00 650.00 88.85 50.47 13.67 561.15
800-5160-65-00 Health/Dental Insurance 20,000.00 20,000.00 825.60 412.80 4.13 19,174.40
800-5165-65-00 Dental Insurance 1,300.00 1,300.00 64.92 32.46 4.99 1,235.08
800-5170-65-00 Life Insurance 500.00 500.00 15.76 7.88 3.15 484.24
800-5175-65-00 Liability (TML)/Workers' Comp 550.00 550.00 4.90 2.88 0.89 545.10
800-5180-65-00 TMRS Expense 31,000.00 31,000.00 605.64 356.26 1.95 30,394.36
800-5185-65-00 Long Term/Short Term Disabilit 500.00 500.00 9.31 5.48 1.86 490.69
800-5186-65-00 WELLE-Wellness Prog Reimb-Empl 1,800.00 1,800.00 1,800.00
800-5189-65-00 Administrative Fees 15,000.00 15,000.00 2,500.00 1,250.00 16.67 12,500.00
800-5210-65-00 Supplies 2,500.00 2,500.00 2,500.00
800-5212-65-00 Building Supplies 500.00 500.00 500.00
800-5220-65-00 Office Equipment 2,500.00 2,500.00 8,194.00 8,194.00 327.76 - 5,694.00
800-5230-65-00 Dues,Fees,& Subscriptions 7,200.00 7,200.00 373.00 334.00 5.18 6,827.00
Item 5b
47
Account Description Current Current Currrent Current Current Encumbrances Percent YTD Current
Year Year Year YTD Month %Remaining
Adopted Budget Amendment Amended Budget Actual Actual Budget
800-5240-65-00 Postage and Delivery 1,000.00 1,000.00 1,000.00
800-5265-65-00 Promotional Expense 45,000.00 45,000.00 4,028.40 4,028.40 8.95 40,971.60
800-5280-65-00 Printing and Reproduction 2,500.00 2,500.00 2,500.00
800-5310-65-00 Rental Expense 47,500.00 47,500.00 8,140.60 4,785.30 17.14 39,359.40
800-5330-65-00 Copier Expense 5,500.00 5,500.00 298.08 298.08 5.42 5,201.92
800-5340-65-00 Building Repairs 500.00 500.00 500.00
800-5410-65-00 Professional Services 70,000.00 70,000.00 510.00 340.00 0.73 69,490.00
800-5412-65-00 Audit Fees 1,750.00 1,750.00 1,500.00 250.00
800-5430-65-00 Legal Fees 15,000.00 15,000.00 15,000.00
800-5520-65-00 Telephones 4,200.00 4,200.00 32.49 21.66 0.77 4,167.51
800-5523-65-00 Water 44.03 44.03 - 44.03
800-5524-65-00 Gas 400.00 400.00 14.06 14.06 3.52 385.94
800-5525-65-00 Electricity 2,100.00 2,100.00 108.56 108.56 5.17 1,991.44
800-5526-65-00 Data Network 500.00 500.00 500.00
800-5530-65-00 Travel 15,000.00 15,000.00 15,000.00
800-5531-65-00 Prospect Mtgs/Business Meals 2,000.00 2,000.00 2,000.00
800-5533-65-00 Mileage Expense 1,500.00 1,500.00 1,500.00
800-5536-65-00 Training/Seminars 7,500.00 7,500.00 7,500.00
Item 5b
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon ratifying a renewal to the Bank Depository Services Agreement between
Independent Bank and the Town of Prosper; and authorizing the Town Manager to execute same.
Description of Agenda Item:
On June 25, 2013, the Town Council approved the Bank Depository Services Agreement between
Independent Bank and the Town of Prosper. The initial term of the agreement was two years, with
three one-year renewal periods, subject to the approval of the Town Council and Independent Bank.
On May 12, 2015, the Town Council approved the first renewal period for the Bank Depository
Services Agreement between Independent Bank and the Town of Prosper. This item is to ratify the
second renewal period from July 1, 2016 to June 30, 2017.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., previously approved the renewal letter as to form
and legality.
Attached Documents:
1.Renewal letter
Town Staff Recommendation:
Town staff recommends ratifying the renewal to the Bank Depository Services Agreement; and
authorizing the Town Manager to execute same.
Proposed Motion:
I move to ratify the renewal of the Bank Depository Services Agreement between Independent Bank
and the Town of Prosper; and authorize the Town Manager to execute same.
Prosper is a place where everyone matters.
FINANCE
Item 5c
Item 5c
Page 1 of 3
To: Mayor and Town Council
From: January Cook, CPPO, CPPB, Purchasing Agent
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon approving the purchase of five trucks for the Public Works Division and
two trucks for the Park Operations Division, from Caldwell Country Chevrolet, through the Texas
Local Government Purchasing Cooperative; and seven public safety rated sport utility vehicles
for the Police Department, from Holiday Chevrolet, through a Tarrant County contract.
Description of Agenda Item:
The following items are on the list of approved replacements for the FY 2016-2017 Vehicle
Equipment Replacement Program:
• One 2017 Chevrolet 2500 Silverado Extended Cab Pick-Up Truck (Replacing Park
Operations Unit 6202)
• Four 2017 Chevrolet Tahoe Public Safety Rated Sport Utility Vehicles (Replacing Police
Department Units 2102, 2104, 2105 and 2107)
The following items were included in approved FY 2016-2017 supplemental requests for
additional positions:
• Three 2017 Chevrolet Tahoe Public Safety Rated Sport Utility Vehicles (Two Police Patrol
Officers and one Detective)
• One 2017 Chevrolet 1500 Silverado Regular Cab Pick-Up Truck (Water Education
Coordinator)
• Three 2017 Chevrolet 1500 Silverado 4X4 Extended Cab Pick-Up Trucks (Public Works
Construction Inspector, Construction Inspector Right-Of-Way, and Utilities Maintenance
Supervisor)
• One 2017 Chevrolet 3500 Silverado 4X4 Crew Cab with Flat Bed Truck (Public Works
Utility Crew Leader)
The following item is an approved FY 2016-2017 supplemental request:
• One 2017 Chevrolet 3500 4X4 Regular Cab and Chassis with Chipper Body (Park
Operations)
Local governments are authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code,
Chapter 791, to enter into joint contracts and agreements for the performance of governmental
Prosper is a place where everyone matters.
FINANCE
Item 5d
Page 2 of 3
functions and services, including administrative functions normally associated with the operation
of government (such as purchasing necessary materials and equipment).
The Town of Prosper entered into an interlocal participation agreement in June 2005, providing
the Town’s participation in the Texas Local Government Purchasing Cooperative. Participation
in the cooperative purchasing program allows our local government to purchase goods and
services from the cooperative’s online purchasing system, BuyBoard, while satisfying all
competitive bidding requirements.
The Town of Prosper and Tarrant County entered into an interlocal agreement effective February
2005, and it is in effect until terminated by either party.
Budget Impact:
The purchase price for seven trucks is $205,550.00; the purchase price for seven public safety
sport utility vehicles is $329,117.96; and the total purchase price for all vehicles is $534,667.96.
PUBLIC WORKS Budget
Purchase
Price
Balance
(Budget vs.
Actual)
Approved Supplemental Requests 138,000.00 128,575.00 9,425
Total Public Works 138,000.00 128,575.00 9,425
PARK OPERATIONS
Approved Supplemental Requests 38,500.00 49,360.00 -10,860.00
Approved Replacements (VERF) 25,710.00 27,615.00 -1,905.00
Total Park Operations 64,210.00 76,975.00 -12,765.00
POLICE DEPARTMENT
Approved Supplemental Request 180,000.00 138,894.70 41,105.30
Approved Replacements (VERF) 178,850.00 190,223.26 -11,373.26
Total Police Department 358,850.00 329,117.96 29,732.04
GRAND TOTAL 561,060.00 534,667.96
The shortage for the Park Operations Division will be funded from its operational budget.
The remaining balances for the Public Works Division and the Police Department will be utilized
to purchase and install after-market products that are necessary for operations.
Attached Documents:
1. Quote for One Chevrolet 1500 Silverado Regular Cab Pick-Up Truck for the Public Works
Department (Water Education Coordinator)
2. Quote for Three Chevrolet 1500 Silverado 4X4 Extended Cab Pick-Up Trucks for the Public
Works Department (Public Works Construction Inspector, Construction Inspector Right-Of-
Way, and Utilities Maintenance Supervisor)
3. Quote for One Chevrolet 3500 4X4 Crew Cab with Flat Bed Truck for the Public Works
Department (Utility Crew Leader)
4. Quote for One Chevrolet 2500 Extended Cab Pick-Up Truck for the Park Operations Division
(Replacing Unit 6202)
5. Quote for One Chevrolet 3500 4X4 Regular Cab and Chassis with Chipper Body for the Park
Operations Division (Approved Supplemental Request)
6. Quote for One 2017 Chevrolet Tahoe for the Police Department (Replacing Unit 2102)
7. Quote for One 2017 Chevrolet Tahoe for the Police Department (Replacing Unit 2104)
8. Quote for One 2017 Chevrolet Tahoe for the Police Department (Replacing Unit 2105)
9. Quote for One 2017 Chevrolet Tahoe for the Police Department (Replacing Unit 2107)
Item 5d
Page 3 of 3
10. Quote for One 2017 Chevrolet Tahoe for the Police Department (Patrol Officer 1)
11. Quote for One 2017 Chevrolet Tahoe for the Police Department (Patrol Officer 2)
12. Quote for One 2017 Chevrolet Tahoe for the Police Department (Detective)
Town Staff Recommendation:
Town staff recommends approval of the purchase of five trucks for the Public Works Division and
two trucks for the Park Operations Division, from Caldwell Country Chevrolet, through the Texas
Local Government Purchasing Cooperative; and seven public safety rated sport utility vehicles
for the Police Department, from Holiday Chevrolet, through a Tarrant County contract.
Proposed Motion:
I move to approve the purchase of five trucks for the Public Works Division and two trucks for the
Park Operations Division, from Caldwell Country Chevrolet, through the Texas Local Government
Purchasing Cooperative; and seven public safety rated sport utility vehicles for the Police
Department, from Holiday Chevrolet, through a Tarrant County contract.
Item 5d
Attachment 1
QUOTE# 001A CONTRACT PRICING WORKSHEET
End User: TOWN OF PROSPER Contractor: CALDWELL COUNTRY
Contact Name: JANUARY COOK CALDWELL COUNTRY
Email: JANUARY_COOK@PROSPERTX.GOV Prepared By: Averyt Knapp
Phone #: 972-569-1018 Email:
aknapp@caldwellcountry.com
Fax #: 972-347-3579 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PROSPER, TX Fax #: 979-567-0853
Date Prepared: DECEMBER 19, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET 1500 SILVERADO 4X2 REG CAB CC15703
A Base Price & Options: $19,960
B Fleet Quote Option
Code Description Cost Code Description Cost
4X2-REGULAR CAB,
4.3L-V6, 6-SPD
AUTOMATIC, AIR
CONDITION, AMFM-
STEREO, 40-20-40
VINYL BENCH, FULL
RUBBER FLOOR TILT,
CRUISE, POWER DOOR
LOCKS, REMOTE
LOCKING TAILGATE,
POWER WINDOWS, POWER
MIRRORS, KEYLESS
ENTRY, SPRAY IN
BEDLINER, 6.5’ BED,
REAR STEP BUMPER
INCL
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
Attachment 1
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$19,960
Quantity Ordered
X
1
Subtotal E
$19,960
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD $400
G. Color of Vehicle: WHITE EXTERIOR
H. Total Purchase Price (E+F) $20,360
Estimated Delivery
Date:
60-90 DAYS APPX
Attachment 2
QUOTE# 002A CONTRACT PRICING WORKSHEET
End User: TOWN OF PROSPER Contractor: CALDWELL COUNTRY
Contact Name: JANUARY COOK CALDWELL COUNTRY
Email: JANUARY_COOK@PROSPERTX.GOV Prepared By: Averyt Knapp
Phone #: 972-569-1018 Email:
aknapp@caldwellcountry.com
Fax #: 972-347-3579 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PROSPER, TX Fax #: 979-567-0853
Date Prepared: DECEMBER 29, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET 1500 SILVERADO 4X4 DOUBLE CAB SWB
CK15753
A Base Price & Options: $24,720
B Fleet Quote Option
Code Description Cost Code Description Cost
4X4-DOUBLE
(EXTENDED) CAB,
4.3L-V6, 6-SPD
AUTOMATIC, AIR
CONDITION, AMFM-
STEREO, 40-20-40
VINYL BENCH, FULL
RUBBER FLOOR TILT,
CRUISE, POWER DOOR
LOCKS, POWER
WINDOWS, POWER
MIRRORS, KEYLESS
ENTRY, SPRAY IN
BEDLINER, OEM
TRALIER TOW PACKAGE,
6.5’ BED, REAR STEP
BUMPER
INCL
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Attachment 2
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$24,720
Quantity Ordered
X
3
Subtotal E
$74,160
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCL W/QUOTE 001A) INCL
G. Color of Vehicle: WHITE EXTERIOR
H. Total Purchase Price (E+F) $74,160
Estimated Delivery
Date:
60-90 DAYS APPX
Attachment 3
QUOTE# 004-Q65503 CONTRACT PRICING WORKSHEET
End User: TOWN OF PROSPER Contractor: CALDWELL COUNTRY
Contact Name: JANUARY COOK CALDWELL COUNTRY
Email: JANUARY_COOK@PROSPERTX.GOV Prepared By: Averyt Knapp
Phone #: 972-569-1018 Email:
aknapp@caldwellcountry.com
Fax #: 972-347-3579 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PROSPER, TX Fax #: 979-567-0853
Date Prepared: DECEMBER 20, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET 3500HD SILVERADO 4X4 CREW CAB LWB
CK35943
A Base Price & Options: $34,055
B Fleet Quote Option
Code Description Cost Code Description Cost
4X4-CREW CAB, 56”
CA, (11,000#GVWR
SINGLE REAR WHEEL),
6.0LV8-GAS, 6-SPD
AUTOMATIC, 4.10
LOCKING REAR AXLE
DIFFERENTIAL,
LT265/70R18E ALL
SEASON TIRES (5),
AIR CONDITION, AMFM-
STEREO, 40-20-40
VINYL BENCH, FULL
RUBBER FLOOR TILT,
CRUISE, POWER DOOR
LOCKS, POWER
WINDOWS, POWER
MIRRORS, KEYLESS
ENTRY, OEM TRALIER
TOW PACKAGE, OEM
INTEGRATED TRAILER
BRAKE CONTROLLER,
8.5’ X 80” FLATBED
WITH 1/8” TREADPLATE
FLOOR, 3” STRUCTURAL
CHANNEL CROSSMEMBERS
ON 16” CENTERS, 3”
STRUCTURAL CHANNEL
END AND SIDE RAILS,
4” STRUCTURAL
CHANNEL LONGSILLS,
OUTSIDE STAKE
POCKETS ON SIDES AND
REAR, 3/8” X 2-1/2
FLAT BAR RUB RAILS
ON SIDES AND REAR,
40” HALF SMOOTH
STEEL HALF EXPANDED
INCL
Attachment
METAL HEADBOARD,
HEADBOARD SUPPORTED
WITH FOUR 3” CHANNEL
UPRIGHTS, 3” CHANNEL
ICC BUMPER, BODY
PAINTED BLACK, CLASS
V REAR HITCH, W/7-
WAY PLUG, ICC
LIGHTS, REFLECTROS,
PLAIN MUD FLAPS
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$34,055
Quantity Ordered
X
1
Subtotal E
$34,055
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCL W/QUOTE 001A) INCL
G. Color of Vehicle: WHITE EXTERIOR
H. Total Purchase Price (E+F) $34,055
Estimated Delivery
Date:
60-90 DAYS APPX
Attachment 4
QUOTE# 005 CONTRACT PRICING WORKSHEET
End User: TOWN OF PROSPER Contractor: CALDWELL COUNTRY
Contact Name: JANUARY COOK CALDWELL COUNTRY
Email: JANUARY_COOK@PROSPERTX.GOV Prepared By: Averyt Knapp
Phone #: 972-569-1018 Email:
aknapp@caldwellcountry.com
Fax #: 972-347-3579 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PROSPER, TX Fax #: 979-567-0853
Date Prepared: DECEMBER 29, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET 2500HD SILVERADO 4X2 DOUBLE CAB
LWB CC25953
A Base Price & Options: $27,415
B Fleet Quote Option
Code Description Cost Code Description Cost
4X2-DOUBLE CAB,
6.0L-V8 GAS, 6-SPD
AUTOMATIC, 4.10
LOCKING REAR AXLE
DIFFERENTIAL, AIR
CONDITION, AMFM-
STEREO, 40-20-40
VINYL BENCH, FULL
RUBBER FLOOR TILT,
CRUISE, POWER DOOR
LOCKS, POWER
WINDOWS, POWER
MIRRORS, KEYLESS
ENTRY, SPRAY IN
BEDLINER, 8’ BED,
REAR STEP BUMPER,
OEM HD TRAILER TOW
PACKAGE, RKI C63
SINGLE LID CROSSOVER
TOOL BOX
INCL
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
*OPTIONAL –REAR
VISION CAMERA $200
EXTRA
N/I CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Attachment 4
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$27,415
Quantity Ordered
X
1
Subtotal E
$27,415
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCL W/QUOTE 001) INCL
G. Color of Vehicle: WHITE EXTERIOR
H. Total Purchase Price (E+F) $27,415
Estimated Delivery
Date:
60-90 DAYS APPX
Attachment 5
QUOTE# 006-Q65627 CONTRACT PRICING WORKSHEET
End User: TOWN OF PROSPER Contractor: CALDWELL COUNTRY
Contact Name: JANUARY COOK CALDWELL COUNTRY
Email: JANUARY_COOK@PROSPERTX.GOV Prepared By: Averyt Knapp
Phone #: 972-569-1018 Email:
aknapp@caldwellcountry.com
Fax #: 972-347-3579 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PROSPER, TX Fax #: 979-567-0853
Date Prepared: DECEMBER 30, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2017 CHEVROLET 3500HD SILVERADO 4X4 REG CAB (84CA)
CK36403
A Base Price & Options: $49,360
B Fleet Quote Option
Code Description Cost Code Description Cost
4X4-REGULAR CAB, 84”
CAB TO AXLE,
(13,200#GVWR DUAL
REAR WHEEL), 6.0LV8-
GAS, 6-SPD
AUTOMATIC, 4.10
LOCKING REAR AXLE
DIFFERENTIAL,
LT235/80R17E ALL
SEASON TIRES
INCLUDING SPARE TIRE
AND WHEEL (7), AIR
CONDITION, AMFM-
STEREO, 40-20-40
VINYL BENCH, FULL
RUBBER FLOOR TILT,
CRUISE, POWER DOOR
LOCKS, POWER
WINDOWS, POWER
TRAILER TOW MIRRORS,
KEYLESS ENTRY, OEM
INTEGRATED TRAILER
BRAKE CONTROLLER,
11’ PLATFORM BODY
WITH 40” FRONT,
SIDES AND REAR W/24”
TALL SWING OUT
GATES, ENCLOSED
ROOF, RUGBY SR4016ED
ELEC/HYD CLASS 40
HOIST, SUBFRAME,
PENDANT CONTROL,
PAINT BODY TOP AND
BOTTOM BLACK, CLASS
V REAR HITCH W/7-WAY
PLUG, 2-EACH
36X18X18 FRONT
INCL
Attachment 5
MOUNTED UNDER BODY
BOX
GM WARRANTY
5YR/100,000 MILES
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$49,360
Quantity Ordered
X
1
Subtotal E
$49,360
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCL W/QUOTE 001) INCL
G. Color of Vehicle: WHITE EXTERIOR
H. Total Purchase Price (E+F) $49,360
Estimated Delivery
Date:
120-150 DAYS APPX
Attachment 10
Attachment 10
Attachment 10
Attachment 10
Attachment 10
Page 1 of 1
To: Mayor and Town Council
From: Doug Kowalski, Chief of Police
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon approving the purchase of mapping and global positioning system
software, for the Police Department, from Integrated Computer Systems, a sole source provider.
Description of Agenda Item:
This item is an approved FY 2016-2017 supplemental request. The mapping and global
positioning system (GPS) software will be utilized with the existing mobile digital computers
(MDC) in the patrol units. This system plots calls, incidents, and arrests on a map, and provides
graphs and various reports used for tracking activity.
This purchase falls within the definition of a procurement that is available from only one source
(Chapter 252 of the Local Government Code) and is exempt from competitive bidding
requirements. Integrated Computer Systems is the manufacturer and sole distributor of ICS
software.
Budget Impact:
The amount of this purchase is $57,795. The approved budget for this item is $69,272, and
$11,500 annually thereafter for support. The remaining funds will be used for the purchase of
the interface – ICS Records Management System. The purchase will be funded from Police
Dispatch account 100-5480-20-05. Subsequent annual expenditures will be subject to
appropriations granted in future fiscal years.
Attached Documents:
1. Quote
2.Sole Source Letter
Town Staff Recommendation:
Town staff recommends approving the purchase of mapping and global positioning system
software, for the Police Department, from Integrated Computer Systems, a sole source provider.
Proposed Motion:
I move to approve the purchase of mapping and global positioning system software, for the
Police Department, from Integrated Computer Systems, a sole source provider.
Prosper is a place where everyone matters.
POLICE DEPARTMENT
Item 5e
Item 5e
Item 5e
ESTIMATE
Quote Number:00004010
Date Created:12/12/2016 9:24 AM
Expires On:1/24/2017
Page of 1 1
Bill to: Ship to: Prepared by:
Prosper Police Dept. Prosper Police Dept. James Mulvey
110 W Broadway St. ATTN: Chief McHone 110 W Broadway St. ATTN: Chief McHone (979) 690-2811 x70-1557
Prosper, TX 75078 Prosper, TX75078 james.mulvey@tylertech.com
Quantity Mfg_PartNumber Product Description
Sales
Price
Total
Price
1.00 INTERFACE:
RMS - ICS
INTERFACE: ICS Records Management System. (Annual
Maintenance Fees apply)
$ 3,000.00 $ 3,000.00
1.00 SVC: Project
Management
SERVICES: Project Management (plus per diem as needed if not
remote)
$ 1,000.00 $ 1,000.00
1.00 *****
* * *
RECURRING ANNUAL MAINTENANCE FEE of $750 for the ICS
interface.
Maintenance Fees listed above will be invoiced upon one (1) year
from contract execution and annually thereafter on the
anniversary of that date. The first year’s maintenance is waived.
All payment terms are net thirty (30) days
* * *
*****
$ 0.00 $ 0.00
Sign and fax approved quotation to 713.583.9323.
Subject to the applicable terms of your existing contract with Tyler, and for the fees quoted herein, we grant to Town of
Prosper, TX : (i) a per-unit license to the software located on the ticket writer hardware provided under this purchase order,
and (ii) a per-unit license to access a remote database via the ticket writer hardware, both for your internal business purposes
only. We will provide remote database access according to our industry standard hosting terms of service.
Signature _______________________________
Title _______________________________
Date _______________________________
Subtotal $ 4,000.00
Tax
Grand Total $ 4,000.00
Item 5e
3499 FM 1461
McKinney, TX 75071
214.544.0022 ext 22
214.544.0025 fax
November 28, 2016
Ms. January Cook, Purchasing
Town of Prosper
101 S. Main Street
Town of Prosper, Texas 75078
This letter serves as a sole source document for software products manufactured by Integrated
Computer Systems Inc (ICS).
ICS provides specialized hardware and software products to public safety agencies and is the sole
source for those products. The Town of Prosper Police Department and Fire Department utilizes
ICS products throughout their respective departments. The Town of Prosper is purchasing
additional software for use with the ICS CAD System. I’ve also included the following which is a list
of ICS products that are also exclusive to ICS:
ICS CAD (can include the following add on modules)
•ICS Vehicle Towing
•ICS Rotation
•ICS Text Paging
•ICS Document Locator
•ICS Alarm and False Alarm Billing/Tracking
•911 Gateway
•ICS TLETS/NCIC TCPIP
•ICS Racial Profiling
•ICS Level 1,2 & 3 Mapping
•ICS CAD GPS/AVL Mapping
•ICS CAD Closest To Dispatching / Navigation
•ICS CAD Aerial Photos
ICS Mobile (can include the following add on modules)
•ICS WARDN Network Controller Software
•ICS CAD/MDC CFS
•ICS Racial Profiling
•ICS Document Locator
•ICS Text Paging
•ICS GPS/AVL
•ICS Magnetic Driver License Scanning Software
•ICS MDC Level 1 Mapping software
•ICS Vehicle Towing
•ICS NavTec Navigation Software
Item 5e
•ICS Mobile ID System
ICS Law (can include the following module)
•ICS Arrest
•ICS Booking
•ICS Citation
•ICS Incident
•ICS Pawn
•ICS Field Intelligence
•ICS Misc. Name
•ICS Warrant
•ICS Registration
•ICS Animal Control
•ICS Electronic Case Submittal
•ICS Permits
•ICS Case Management
•ICS Master Name
•ICS Master Property
•ICS Master Vehicle
•ICS Master Location
•ICS Mug Shot Capture
•ICS Line-up
•ICS Property Room
•ICS Enhanced Property Room with Inventory Tracking and Bar Coding
•ICS Enhanced Property Room with Inventory Tracking and RFID and Bar Coding
•ICS Enhanced Property Room with Asset Tracking and Bar Coding
•ICS Enhanced Property Room with Inventory Tracking and RFID and Bar Coding
•ICS Personnel
•ICS Jail Booking / Management
•ICS Accident Reporting
•ICS Beat Management
•ICS Comp Stat Reporting
•ICS Crime Analysis
ICS Fire (can include the following modules)
•ICS Fire Incident
•ICS Company Reporting
•ICS Building Permits
•ICS Inspection
•ICS EMS Incident
•ICS Hydrant
•ICS Station Log
ICS Interfaces
•ICS ESO Client Interface
•ICS USDD Client Interface
•ICS – CFS API
•ICS Citation Interface
Item 5e
•ICS Live Scan Interface
•ICS Jail Records Vine Interface
•ICS Ticket Writer API
•ICS Ticket Writer Racial Profiling API
•ICS Ticket Writer Crash/Accident API
•ICS Ticket Writer Towing API
•ICS Ticket Writer Criminal Trespass API
•ICS Pro QA API
•ICS Emergidata API
ICS Intelli-Query
ICS Geo-Scrubbing Tool ICS Scoreboard
ICS RFID Asset Tracking
ICS Management Console
ICS is the author of the above listed software and are sold exclusively through ICS. No other
company resells or provides either the software products or annual maintenance for ICS software.
Therefore, ICS qualifies for a sole source exemption to Texas competitive bid laws since ICS
software falls under the copyright laws.
Thank you for your interest in ICS products. Please don’t hesitate to contact me if any additional
information is required.
Sincerely,
Tommy Galbraith
Vice President of Sales
Item 5e
Page 1 of 2
To: Mayor and Town Council
From: Ronnie Tucker Fire Chief
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon ratifying an application to FEMA for the Assistance to Fire Fighters Grant;
and authorizing the Town Manager to execute same.
Description of Agenda Item:
The primary goal of the Assistance to Firefighters Grants (AFG) is to meet the firefighting and
emergency response needs of fire departments and nonaffiliated emergency medical service
organizations. Since 2001, AFG has helped firefighters and other first responders to obtain
critically needed equipment, protective gear, emergency vehicles, training and other resources
needed to protect the public and emergency personnel from fire and related hazards.
Fire Department staff has developed an application for the Assistance to Fire Fighter Grant from
FEMA. The application was due in November 2016. The FEMA Grant assists local Fire
Departments with the acquisition of needed Fire Fighting equipment. The program provides
grants on a reimbursement basis to eligible applicants.
•Grant asks for $96,112 for the purchase of 16 Scott X3 Air packs and Cylinders
•New packs are compatible with most recent (2013) NFPA Standard 1981
•Would replace 16 packs that are compatible with 2007 standard
•Would increase interoperability with area departments and improve safety level for our
own personnel
•Cost per unit is $6,007
•If awarded, Town agrees to match 5% or $4,805 towards purchase price of air packs
•16 older packs replaced would go into reserve status and could be used in the event
other packs are in need of service
Budget Impact:
The requested amount from the Grant is $96,112 with the 5%, or $4,805, coming from the Fire
Department budget.
Attached Documents:
1.Grant Application
FIRE
Prosper is a place where everyone matters.
Item 5f
Page 2 of 2
Town Staff Recommendation:
Town staff recommends the Town Council ratify an application to FEMA for the Assistance to Fire
Fighters Grant; and authorize the Town Manager to execute same.
Proposed Motion:
I move to ratify an application to FEMA for the Assistance to Fire Fighters Grant; and authorize
the Town Manager to execute same.
Item 5f
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Item 5f
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon an ordinance amending a portion of Planned Development-40 (PD-40),
on 11.9± acres, located on the west side of Windsong Parkway, 400± feet north of US 380, to
allow for the development of a big box home improvement retail store (The Home Depot). (Z16-
0016).
Description:
On December 13, 2016, the Town Council approved the rezoning request, by a vote of 5-1,
subject to the following regulations:
1.Requiring permanent sleeves in the pavement for the proposed seasonal sales fencing;
2.Requiring heavy duty black metal cart returns, consistent with manufacturing specifications and
reflected in the attached exhibit, with permanent sleeves in the pavement;
3.Requiring a 14-foot screening wall for the loading area, constructed of a material consistent with
the main building;
4.Increase the height of the Hardi-plank panels on the front and side of the Garden Center
consistent with the Lowe’s located at Custer and US Highway 380;
5.Seasonal sales shall be permitted only from March 1 to June 1, and November 15 to January 1;
6.Seasonal fencing shall be consistent with the attached exhibit and consistent with manufacturing
specifications as reflected in the seasonal fencing presentation by Home Depot.
Since the meeting the applicant has provided revised elevations increasing the height of the
Hardi-plank panels on the front and side of the Garden Center, and provided manufacturing
specification exhibits for the seasonal sales fencing and cart returns. In addition, the
development standards, Exhibit C, have been revised to reflect the Town Council’s conditions of
approval, and an ordinance has been prepared accordingly.
Legal Obligations and Review:
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard
ordinance as to form and legality.
Attached Documents:
1. Ordinance
Prosper is a place where everyone matters.
PLANNING
Item 5g
Page 2 of 2
Town Staff Recommendation:
Town staff recommends that the Town Council approve an ordinance amending a portion of
Planned Development-40 (PD-40), on 11.9± acres, located on the west side of Windsong
Parkway, 400± feet north of US 380, to allow for the development of a big box home
improvement retail store (The Home Depot).
Proposed Motion:
I move to approve an ordinance amending a portion of Planned Development-40 (PD-40), on
11.9± acres, located on the west side of Windsong Parkway, 400± feet north of US 380, to allow
for the development of a big box home improvement retail store (The Home Depot).
Item 5g
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE AMENDING PROSPER’S ZONING ORDINANCE NO. 05-20
AND ORDINANCE NO. 08-030; REZONING A TRACT OF LAND CONSISTING
OF 11.865 ACRES, MORE OR LESS, SITUATED IN THE J. SALING SURVEY,
ABSTRACT NO. 1675, IN THE TOWN OF PROSPER, DENTON COUNTY,
TEXAS, HERETOFORE ZONED PLANNED DEVELOPMENT-40 (PD-40) IS
HEREBY REZONED AND PLACED IN THE ZONING CLASSIFICATION OF
PLANNED DEVELOPMENT-40 (PD-40); DESCRIBING THE TRACT TO BE
REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS
ORDINANCE; PROVIDING FOR REPEALING, SAVING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE;
AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”), has
investigated and determined that the Town’s Zoning Ordinance should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”), received a request from The Home
Depot (“Applicant”), to rezone 11.865 acres of land, more or less, situated in the J. Saling
Survey, Abstract No. 1675, in the Town of Prosper, Denton County, Texas; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of this
Ordinance as if fully set forth herein.
SECTION 2
Amendments to the Town’s Zoning Ordinance and Ordinance No. 08-030. The Town’s
Zoning Ordinance, adopted by Ordinance No. 05-20, Ordinance No. 10-083, and Ordinance No.
08-030 are amended as follows: The zoning designation of the below-described property
containing 11.865 acres of land, more or less, situated in the J. Saling Survey, Abstract No.
1675, in the Town of Prosper, Denton County, Texas, (the “Property”) and all streets, roads and
alleyways contiguous and/or adjacent thereto is hereby rezoned as Planned Development-40
(PD-40). The property as a whole and the boundaries for each zoning classification are more
particularly described in Exhibit “A” attached hereto and incorporated herein for all purposes as
if set forth verbatim.
Item 5g
Ordinance No. 17-__, Page 2
The development plans, standards, and uses for the Property in this Planned
Development District shall conform to, and comply with 1) the statement of intent and purpose,
attached hereto as Exhibit “B”; 2) the planned development standards, attached hereto as
Exhibit “C”; 3) the concept plan, attached hereto as Exhibit “D”; 4) the development schedule,
attached hereto as Exhibit “E”; 5) the conceptual elevations, attached hereto as Exhibit “F”; 6)
the conceptual landscape plans, attached hereto as Exhibit “G”; 7) the conceptual seasonal
sales fencing, attached hereto as Exhibit “H”; and 8) the conceptual cart returns, attached
hereto as Exhibit “I”; which are incorporated herein for all purposes as if set forth verbatim.
All development plans, standards, and uses for the Property shall comply fully with the
requirements of all ordinances, rules, and regulations of the Town of Prosper, as they currently
exist or may be amended.
Two (2) original, official, and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. One (1) copy shall be filed with the Town Secretary and retained as an original
record and shall not be changed in any manner.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy, and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance shall
be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not
exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this
Ordinance shall constitute a separate offense. The penal provisions imposed under this
Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all
legal rights and remedies available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
Item 5g
Ordinance No. 17-__, Page 3
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance shall remain in full force and
effect, save and except as amended by this or any other Ordinance. All provisions of any
ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict;
but such repeal shall not abate any pending prosecution for violation of the repealed ordinance,
nor shall the appeal prevent a prosecution from being commenced for any violation if occurring
prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain
in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF JANUARY, 2017.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 5g
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THIS SURVEY IS MADE FOR THE BENEFIT OF:THE HOME DEPOT U.S.A., INC., ANDREPUBLIC TITLEI, GEORGE COLLISON, REGISTERED PROFESSIONAL LAND SURVEYOR, DO HEREBY CERTIFY TO THE AFORESAID PARTIES, AS OF THE DATE SET
F
O
R
T
H
BELOW, THAT I HAVE MADE A CAREFUL SURVEY OF A TRACT OF LAND DESCRIBED AS FOLLOWS:BEING A 11.865 ACRE (516,863 SQUARE FOOT) TRACT OF LAND SITUATED IN THE J.L. SATING SURVEY, ABSTRACT NUMBER 1675 IN THE
T
O
W
N
O
F
PROSPER, DENTON COUNTY, TEXAS, AND BEING PART OF THAT CERTAIN CALLED 46.557 ACRE TRACT OF LAND DESCRIBED IN A SPECIAL W
A
R
R
A
N
T
Y
DEED TO NORTHEAST 423/380, LTD. RECORDED UNDER COUNTY CLERK'S DOCUMENT NUMBER 2014-64053 OF THE OFFICIAL PUBLIC REC
O
R
D
S
O
F
DENTON COUNTY, TEXAS, (O.P.R.D.C.T.), WITH SAID TRACT ALSO BEING ALL OF LOT 10, BLOCK A AS DEPICTED ON THE PROPOSED CONVEYA
N
C
E
P
L
A
T
OF WINDSONG RANCH MARKETPLACE (CURRENTLY UNDER REVIEW WITH THE TOWN OF PROSPER), AND WITH SAID 11.865 ACRE (516,863
S
Q
U
A
R
E
FOOT) TRACT OF LAND BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS:BEGINNING A 1/2 INCH IRON ROD FOUND WITH A PLASTIC CAP STAMPED “SPIARSENG” (FURTHER REFERENCED AS “SPIARSENG CAP”) MAR
K
I
N
G
T
H
E
NORTHEAST CORNER OF SAID NORTHEAST 423/380 TRACT, BEING COMMON WITH A SOUTHEAST CORNER OF A REMAINING PORTION OF THAT
C
E
R
T
A
I
N
TRACT OF LAND DESCRIBED IN A SPECIAL WARRANTY DEED TO TVG TEXAS I, LLC, A TEXAS LIMITED LIABILITY COMPANY, RECORDED UNDER
C
O
U
N
T
Y
CLERK'S DOCUMENT NUMBER 2012-59927, O.P.R.D.C.T., WITH SAID IRON ROD BEING IN THE WEST RIGHT-OF-WAY (R.O.W.) LINE OF WINDSONG
P
A
R
K
W
A
Y
SOUTH (HAVING A VARIABLE WIDTH R.O.W.), AND BEING IN A NON-TANGENT CURVE TO THE RIGHT, WITH THE RADIUS POINT BEING SITUATED
S
O
U
T
H
8
4
DEGREES 20 MINUTES 19 SECONDS WEST AT A DISTANCE OF 203.50 FEET;THENCE NORTH 77 DEGREES 38 MINUTES 50 SECONDS EAST, DEPARTING SAID WEST R.O.W. LINE AND TRAVELING ACROSS THE R.O.W. OF W
I
N
D
S
O
N
G
PARKWAY SOUTH, A DISTANCE OF 32.08 FEET TO A POINT FOR CORNER IN THE CURVED CENTERLINE OF SAID R.O.W., WITH THE RADIUS POI
N
T
B
E
I
N
G
SITUATED SOUTH 77 DEGREES 38 MINUTES 50 SECONDS WEST AT A DISTANCE OF 611.00 FEET;THENCE IN A SOUTHERLY DIRECTION ALONG SAID CENTERLINE OF WINDSONG PARKWAY SOUTH, THE FOLLOWING THREE (3) COURSES:1)ALONG A NON-TANGENT CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 23 DEGREES 36 MINUTES 08 SECONDS, HAVING A R
A
D
I
U
S
O
F
611.00 FEET, A CHORD BEARING SOUTH 00 DEGREES 33 MINUTES 06 SECONDS EAST AT 249.92 FEET, AND AN ARC DISTANCE OF 251.69 F
E
E
T
T
O
A
POINT OF REVERSE CURVATURE OF A TANGENT CURVE TO THE LEFT, WITH THE RADIUS POINT BEING SITUATED SOUTH 78 DEGREES 45
M
I
N
U
T
E
S
02 SECONDS EAST AT A DISTANCE OF 797.00 FEET;2) ALONG SAID CURVE TO THE LEFT, THROUGH A CENTRAL ANGLE OF 25 DEGREES 56 MINUTES 28 SECONDS, HAVING A RADIUS OF 797.0
0
F
E
E
T
,
A
CHORD BEARING SOUTH 01 DEGREES 43 MINUTES 16 SECONDS EAST AT 357.78 FEET, AND AN ARC DISTANCE OF 360.85 FEET TO A
P
O
I
N
T
O
F
REVERSE CURVATURE OF A TANGENT CURVE TO THE RIGHT, WITH THE RADIUS POINT BEING SITUATED SOUTH 75 DEGREES 18 MI
N
U
T
E
S
2
9
SECONDS WEST AT A DISTANCE OF 1,050.00 FEET;3) ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 08 DEGREES 33 MINUTES 45 SECONDS, HAVING A RADIUS OF 1,050.0
0
F
E
E
T
,
A
CHORD BEARING SOUTH 10 DEGREES 24 MINUTES 38 SECONDS EAST AT 156.77 FEET, AND AN ARC LENGTH OF 156.92 FEET TO A P
O
I
N
T
F
O
R
CORNER;THENCE SOUTH 83 DEGREES 52 MINUTES 15 SECONDS WEST, DEPARTING SAID CENTERLINE AND TRAVELING ACROSS THE R.O.W. OF W
I
N
D
S
O
N
G
PARKWAY SOUTH, A DISTANCE OF 44.97 TO A 5/8 INCH IRON ROD WITH A PLASTIC CAP STAMPED “THE WALLACE GROUP” (FURTHER REFERE
N
C
E
D
A
S
“TWG CAP”) SET FOR CORNER IN THE WEST R.O.W. LINE OF WINDSONG PARKWAY SOUTH;1) SOUTH 86 DEGREES 14 MINUTES 42 SECONDS WEST, A DISTANCE OF 285.61 FEET TO A POINT FOR CORNER TO THE BEGINNING OF A
T
A
N
G
E
N
T
CURVE CONCAVE NORTH HAVING A RADIUS OF 115.00 FEET;2)ALONG SAID CURVE UP THROUGH A CENTRAL ANGLE OF 02 DEGREES 57 MINUTES 12 SECONDS, AN ARC DISTANCE OF 5.93 FEET TO A P
O
I
N
T
F
O
R
CORNER;3)SOUTH 83 DEGREES 17 MINUTES 30 SECONDS WEST, A DISTANCE OF 71.34 FEET TO A POINT FOR CORNER;4)SOUTH 12 DEGREES 48 MINUTES 59 SECONDS EAST, A DISTANCE OF 98.37 FEET TO A POINT FOR CORNER TO THE BEGINNING OF A
T
A
N
G
E
N
T
CURVE CONCAVE EAST HAVING A RADIUS OF 130.00 FEET;5) ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 11 DEGREES 23 MINUTES 34 SECONDS, AN ARC DISTANCE OF 25.85 F
E
E
T
T
O
A
POINT FOR CORNER;6)SOUTH 01 DEGREES25 MINUTES 26 SECONDS EAST, A DISTANCE OF 189.25 FEET TO A POINT FOR CORNER; IN THE SOUTH LINE
O
F
S
A
I
D
NORTHEAST 423/380 TRACT, BEING COMMON WITH THE NORTH R.O.W. LINE OF U.S. HIGHWAY 380 (HAVING A VARIABLE WIDTH R.O.W.);THENCE DEPARTING SAID NORTH R.O.W. LINE AND TRAVELING ACROSS THE R.O.W. OF U.S. HIGHWAY 380, THE FOLLOWING THREE (3) COUR
S
E
S
A
N
D
DISTANCES:1)SOUTH 01 DEGREES 26 MINUTES 50 SECONDS EAST, A DISTANCE OF 84.00 FEET TO A POINT FOR CORNER;2)SOUTH 88 DEGREES 34 MINUTES 34 SECONDS WEST, A DISTANCE OF 30.00 FEET TO A POINT FOR CORNER;3)NORTH 01 DEGREES 26 MINUTES 50 SECONDS WEST, A DISTANCE OF 84.00 FEET TO POINT FOR CORNER IN THE SOUTH LINE OF SAID NO
R
T
H
E
A
S
T
423/380 TRACT, BEING COMMON WITH THE NORTH R.O.W. LINE OF U.S. HIGHWAY 380;THENCE DEPARTING SAID NORTH R.O.W. LINE OF U.S. HIGHWAY 380 AND TRAVELING ACROSS SAID NORTHEAST 423/380 TRACT, THE FO
L
L
O
W
I
N
G
THIRTEEN (13) COURSES AND DISTANCES:1)NORTH 01 DEGREES 25 MINUTES 26 SECONDS WEST, A DISTANCE OF 189.26 FEET TO POINT FOR CORNER TO THE BEGINNING OF A
T
A
N
G
E
N
T
CURVE CONCAVE EAST HAVING A RADIUS OF 100.00 FEET;2)ALONG SAID CURVE TO THE RIGHT, THROUGH A CENTRAL ANGLE OF 11 DEGREES 23 MINUTES 34 SECONDS, AN ARC DISTANCE OF 19.88 F
E
E
T
T
O
A
POINT FOR CORNER;3)NORTH 12 DEGREES 48 MINUTES 59 SECONDS WEST, A DISTANCE OF 101.57 FEET TO A POINT FOR CORNER;4)SOUTH 83 DEGREES 17 MINUTES 30 SECONDS WEST, A DISTANCE OF 140.95 FEET TO A POINT FOR CORNER TO THE BEGINNING OF A
T
A
N
G
E
N
T
CURVE CONCAVE NORTH HAVING A RADIUS OF 115.00 FEET;5) ALONG SAID CURVE UP, THROUGH A CENTRAL ANGLE OF 02 DEGREES 14 MINUTES 11 SECONDS, AN ARC DISTANCE OF 4.49 FEET TO A P
O
I
N
T
F
O
R
CORNER;6)SOUTH 81 DEGREES 03 MINUTES 19 SECONDS WEST, A DISTANCE OF 134.16 FEET TO A POINT FOR CORNER;7)NORTH 08 DEGREES 56 MINUTES 41 SECONDS WEST, A DISTANCE OF 15.00 FEET TO A POINT FOR CORNER;8)SOUTH 81 DEGREES 03 MINUTES 19 SECONDS WEST, A DISTANCE OF 15.34 FEET TO A POINT FOR CORNER;9)NORTH 12 DEGREES 47 MINUTES 39 SECONDS WEST, A DISTANCE OF 217.13 FEET TO A POINT FOR CORNER;10)NORTH 77 DEGREES 12 MINUTES 21 SECONDS WEST, A DISTANCE OF 15.11 FEET TO A POINT FOR CORNER;11)NORTH 12 DEGREES 47 MINUTES 39 SECONDS WEST, A DISTANCE OF 281.33 FEET TO A POINT FOR CORNER;12)NORTH 03 DEGREES 07 MINUTES 44 SECONDS WEST, A DISTANCE OF 71.55 FEET TO A POINT FOR CORNER;13)NORTH 17 DEGREES 13 MINUTES00 SECONDS WEST, A DISTANCE OF 29.28 FEET TO A POINT FOR CORNER IN THE NORTH LINE
O
F
S
A
I
D
NORTHEAST 423/380, BEING COMMON WITH A SOUTH LINE OF THE AFORESAID TVG TEXAS TRACT;THENCE ALONG SAID NORTH LINE OF THE NORTHEAST 423/380 TRACT AND A SOUTH LINE OF SAID TVG TEXAS TRACT, THE FOLLOWING
E
I
G
H
T
(
8
)
COURSES AND DISTANCES:1)NORTH 72 DEGREES 47 MINUTES 00 SECONDS EAST, A DISTANCE OF 122.04 FEET TO A 5/8 INCH IRON ROD SET WITH “TWG CAP” FOR CORNE
R
;
2)NORTH 73 DEGREES 50 MINUTES 45 SECONDS EAST, A DISTANCE OF 132.35 FEET TO A 1/2 INCH IRON ROD FOUND WITH “SPIARSENG
C
A
P
”
F
O
R
CORNER;3)SOUTH 84 DEGREES 05 MINUTES 32 SECONDS EAST, A DISTANCE OF 101.58 FEET TO A 5/8 INCH IRON ROD SET WITH “TWG CAP” FOR CORNE
R
;
4)NORTH 81 DEGREES 05 MINUTES 17 SECONDS EAST, A DISTANCE OF 97.62 FEET TO A 5/8 INCH IRON ROD SET WITH “TWG CAP” FOR CORNER
;
5)NORTH 57 DEGREES 35 MINUTES 24 SECONDS EAST, A DISTANCE OF 144.66 FEET TO A 1/2 INCH IRON ROD FOUND WITH “SPIARSENG
C
A
P
”
F
O
R
CORNER;6)NORTH 82 DEGREES 34 MINUTES 18 SECONDS EAST, A DISTANCE OF 78.09 FEET TO A 5/8 INCH IRON ROD SET WITH “TWG CAP” FOR CORNER;7)NORTH 69 DEGREES 27 MINUTES 06 SECONDS EAST, A DISTANCE OF 92.54 FEET TO A 1/2 INCH IRON ROD FOUND WITH “SPIARSENG
C
A
P
”
F
O
R
CORNER;8)NORTH 52 DEGREES 39 MINUTES 12 SECONDS EAST, A DISTANCE OF 48.91 FEET TO THE POINT OF BEGINNING.CONTAINING WITHIN THE METES AND BOUNDS RECITED 11.865 ACRES (516,863 SQUARE FEET) OF LAND, MORE OR LESS.ZONING NOTES
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Exhibit “B”
Statement of Intent and Purpose
Windsong Ranch Marketplace
(Home Depot Development)
11.026 acres of Lot 10 of Conveyance Plat No. D16-0022
NWC US Highway 380 & Windsong Parkway
Prosper, Texas
The purpose of the requested Amendment to Planned Develop #40 is to facilitate development of
the subject parcel in a manner consistent with current retail trends related to home improvements
stores. The merchandise purchased at retail home improvement stores are typically of bulk sizes
which necessitates improvement standards that will be in harmony with the Town of Prosper and
home improvement retail sales.
Z16-0016
Item 5g
Exhibit “C”
Planned Development Standards
Except as otherwise set forth in these development standards, the property, as described
in Exhibit A, shall develop under Ordinance 08-030, as adopted by the Town Council on
March 25, 2008.
Development Plans
a. Concept Plan: The tract shall be developed in general accordance with the
attached concept plan, set forth in Exhibit D.
b. Elevations: The tract shall be developed in general accordance with the attached
elevations, set forth in Exhibit F.
c. Landscape Plan: The tract shall be developed in general accordance with the
attached landscape plan, set forth in Exhibit G.
3. Mixed-Use Tract
d. Mixed-Use Development Standards (Traditional Retail). Retail development within
the Mixed Use Tract is intended predominately for heavy retail, service, light intensity
wholesale and commercial uses, but excluding warehousing uses. The nature of uses
in this District has operating characteristics and traffic service requirements generally
compatible with typical office, retail, and some residential environments. Uses in this
District may require open, but screened, storage areas for materials. In the event all
or a portion of the Mixed Use Tract is developed solely for retail uses (i.e. not a mixed
use development) then the development for retail uses shall conform to the following
standards:
a. Size of Yards
1. Minimum Front Yard: thirty (30) feet
2. Minimum Side Yard:
a. Fifteen (15) feet adjacent to a nonresidential district. The minimum side
yard setback may be eliminated for attached retail buildings on separate
lots as shown on an approved site plan.
b. Thirty (30) feet for a one (1) story building adjacent to a residential
district and sixty (60) feet for a two (2) story building adjacent to a
residential district.
c. Thirty (30) feet adjacent to a street.
3. Minimum Rear Yard:
a. Fifteen (15) feet adjacent to a nonresidential district. The minimum side
yard setback may be eliminated for attached retail buildings on separate
lots as shown on an approved site plan.
b. Thirty (30) feet for a one (1) story building adjacent to a residential
district and sixty (60) feet for a two (2) story building adjacent to a
residential district.
Z16-0016
Item 5g
b. Size of Lots:
1. Minimum Size of Lot Area: Ten thousand (10,000) square feet.
2. Minimum Lot Width: One hundred (100) feet.
3. Minimum Lot Depth: One hundred (100) feet.
c. Maximum Height: Two (2) stories, no greater than forty (40) feet in height,
excluding unoccupied architectural elements, such as towers, parapets, and
cornices, that may be allowed up to forty-five (45) feet in height for the anchor
only.
d. Lot Coverage: Fifty (50) percent.
e. Floor Area Ratio: Maximum 0.5:1.
f. Permitted Uses: Uses shall be permitted with the Retail District as it currently
exists or may be amended. The following uses shall also be permitted:
• Big box retail building including a home improvement store with a garden
center
• Outdoor Sales and Display as an accessory use and in accordance with
the Development Standards.
• Vehicles/Equipment Rental and/or Display, Incidental and in accordance
with the Development Standards.
g. Development Standards
1. Outdoor Sales and Display are subject to the following regulations:
a. Screening of outdoor sales and display areas are not required, if the
outdoor sales and display areas comply with the regulations below.
b. Merchandise displayed for outdoor sales and display shall be located
in accordance with the areas identified in Zoning Exhibit 'D', with the
following stipulations:
i. Merchandise cannot block sidewalks, doorways, accessible
route(s), driveways, and/or fire lanes;
ii. Merchandise may be displayed for seasonal sales in the parking
lot at the designated location on Exhibit ‘D’. Seasonal sales and
merchandise may include, but is not limited to; Christmas trees,
flowers, landscaping materials, and outdoor furniture. Seasonal
sales shall not require issuance of a building permit.
c. Screening of these areas from Windsong Parkway shall be required
by a combination of berming and landscaping, as shown on Exhibit
G.
2. Outdoor Storage is subject to the following regulations:
a. Screening for outdoor storage shall not be required, if the outdoor
storage areas comply with the regulations below.
b. Staging and storage of materials are permitted in the designated
areas on Exhibit ‘D’.
Item 5g
c. Screening of these areas from Windsong Parkway shall be required
by a combination of berming and landscaping, as shown on Exhibit
G, and along the rear of the store by the construction of an 8’ foot
masonry screening wall with landscaping, as shown on Exhibits D
and G.
3. Vehicle/Equipment Rental and/or Display, Incidental
a. Vehicle/equipment rental and/or display shall be permitted if the
areas comply with the regulations below.
b. Vehicle/equipment rental and/or display areas are permitted but shall
be located only in the designated areas on Exhibit ‘D.’
c. Vehicle/equipment rental and/or display areas include truck/trailer
parking and display, truck rental parking, and equipment rental
storage and display.
d. Vehicle/equipment rental and/or display areas shall require
screening as shown on Exhibits D and G, consisting of a masonry
wall and landscaping.
4. Architecture design and materials are subject to the following regulations:
a. Permitted primary exterior materials are clay fired brick, natural,
precast, and manufactured stone, granite, marble, architectural
concrete block, split face concrete masonry unit, architecturally
finished concrete tilt wall, “Quik Brik” (a four [4] inch manufactured
concrete masonry unit) and cultured stone (manufactured)
individually stacked, as provided in the conceptual building
elevations Exhibit ‘F’. The conceptual building elevations in Exhibit
‘F'’ are representative of the architectural style, color, and material
selections.
b. Secondary materials used on the façade of a building are those that
comprise a total of ten (10) percent or less of an elevation area.
Permitted secondary materials are all the primary materials,
aluminum or other metal, cedar or similarly decorative wood, stucco,
cementatious fiber board (Hardie board), and high impact exterior
insulation and finish systems (EIFS), as provided in the conceptual
building elevations Exhibit 'F'.
c. The following architectural design regulations of the Zoning
Ordinance shall not apply:
i. Recesses and/or projections for elevation lengths over 200’.
ii. Limitation of a single material to 80% of an elevation or less.
iii. Requirement for horizontal and/or vertical articulations every 30’
along an elevation.
5. Screening, Berming, and Landscaping
a. Screening for outdoor sales, display, and storage shall consist of a
three (3) foot to six (6) foot berm and landscaping along Windsong
Parkway, as shown on Exhibit G.
b. Vehicle/equipment rental and/or display areas shall be screened
with a four (4) foot masonry wall and landscaping along the
Item 5g
westerly side of the designated area, as shown on Exhibits D and
G.
c. Goods and materials stacked and/or stored in the garden center
shall not be permitted within 1 foot of the top of the garden center
walls.
d. Loading and service area screening shall be required.
6. Parking: The minimum parking ratio required shall be 1 parking space per
each 450 square feet of gross floor area. A reduction of the required
parking may be granted by the Director of Development Services upon
receipt of a parking study.
7. Lighting: On-site parking lot lighting shall include dimmers.
8. Seasonal Sales:
a. Shall be permitted only from March 1 to June 1, and November 15
to January 1;
b. Fencing shall require permanent sleeves in the pavement; and
c. Fencing shall be consistent with the attached exhibit and consistent
with manufacturing specifications as reflected in the seasonal
fencing presentation by Home Depot, as shown on Exhibit H.
9. Cart Returns:
a. Shall be constructed of heavy duty black metal
b. Shall require permanent sleeves in the pavement; and
c. Shall be consistent with manufacturing specifications and reflected
in the attached exhibit, as shown on Exhibit I.
Item 5g
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A
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F
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T
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S
PROPOSED THE HOME DEPOT.EXISTING ZONINGPD-
4
0
PROPOSED ZONINGPD-
4
0
PROPOSED USERET
A
I
L
HOME DEPOT LOT AREA 11.0
2
A
C
BUILDING AREA 106,
4
8
4
S
.
F
.
GARDEN CENTER AREA28,1
4
4
S
.
F
.
TOTAL BUILDING AREA134,
6
2
8
S
.
F
.
BUILDING HEIGHT28
F
T
LOT COVERAGE79.2
9
%
FLOOR AREA RATIO0.28
0
4
:
1
BUILDING WITH GARDEN CENTER PARKING RATIO1:45
0
TOTAL PARKING REQUIRED302
S
T
A
L
L
S
TOTAL PARKING PROVIDED328
S
T
A
L
L
S
ACCESSIBLE STALLS REQUIRED8 S
T
A
L
L
S
ACCESSIBLE STALLS PROVIDED9 S
T
A
L
L
S
LANDSCAPING REQUIRED15 S
.
F
.
P
E
R
1
R
E
Q
.
PA
R
K
I
N
G
S
T
A
L
L
LANDSCAPING PROVIDED73,7
2
4
S
.
F
.
IMPERVIOUS SURFACE AREA380,
6
0
7
S
.
F
.
OPEN SPACE REQUIRED33,6
2
0
S
.
F
.
OPEN SPACE PROVIDED35,4
2
6
S
.
F
.
SITE DATA SUMMARY TABLE
1
.
P
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RIGHT OF WAYWINDSONG MARKETPLACE PHASE LINE NOT A PARTPROPOSED EASEMENT LINE ADJACENT PROPERTY LINEEXISTING BUILDING SETBACK LINE PROPOSED FIRELANE
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Exhibit “E”
Development Schedule
Windsong Ranch Marketplace
(Home Depot Development)
11.026 acres of Lot 10 of Conveyance Plat No. D16-0022
NWC US Highway 380 & Windsong Parkway
Prosper, Texas
The anticipated schedule for the development is:
The Home Depot Development is a single phase development and is not intended to be phased.
The schedule is subject to change due to various factors behind the control of the developer.
Z16-0016
Item 5g
3,727
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Item 5g
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SYMBOTANICAL NAME COMMON NAMESIZE AT PLANTING ANDCOMMENTSDECIDUOUS OREVERGREENSIZE AT MATURITYIDILEX DECIDUA POSSUMHAW HOLLY 3" CAL MIN., STRAIGHTTRUNK FULL ANDMATCHING, NON-FRUITBEARING. EVERGREEN, MIN7' TALL AT TIME OFPLANTING DECIDUOUS15-20' T x 15' WJC JUNIPERUS C. 'BLUEPOINT'BLUE POINT JUNIPER 3" CAL MIN., MIN 7' MIN TALLAT PLANTING, FULL ANDMATCHING EVERGREEN12' T x 8' WJVJUNIPERUSVIRGINIANAEASTERN RED CEDAR 3" CALIPER MIN., SINGLESTRAIGHT TRUNK, MIN 12'TALL AT TIME OF PLANTING.NON-FRUIT BEARING.EVERGREEN40' T x 8'-20' WLILAGERSTROEMIAINDICA 'TUSCARORA'CRAPE MYRTLE3" CAL MIN., STANDARD,FULL AND MATCHING, MIN.12' TALL AT TIME OFPLANTING DECIDUOUS20'-25' T x 15'-25' TMC MORELLA CERIFERAWAX MYRTLE3" CALIPER MIN.,MULTI-TRUNK - 3 - 4 CANES,FULL AND MATCHING, MIN 7'TALL AT TIME OF PLANTING EVERGREEN20' T x 20' WQS QUERCUS SHUMARDII SHUMARD OAK3" CALIPER, MIN 7' TALL ATTIME OF PLANTING DECIDUOUS 30'-50' T & WQV QUERCUS VIRGINIANA SOUTHERN LIVE OAK STANDARD, 3" CAL. MIN.,MIN 7' TALL AT TIME OFPLANTING EVERGREEN 40'-80' T & WTDTAXODIUM DISTICHUM BALD CYPRESS3" CAL. MIN., 4' SPREAD,MIN 7' TALL AT TIME OFPLANTING DECIDUOUS50'-70' T x 20' WUPULMUS P. 'EMER II'ALLEE ELM3" CAL MIN., SINGLESTRAIGHT TRUNK, FULLAND MATCHING,NON-FRUITING, MIN 7' TALLAT TIME OF PLANTING DECIDUOUS60'-70' T x 35'-55' WUC ULMUS CRASSIFOLIA CEDAR ELM3" CAL MIN., MIN 7' TALL ATTIME OF PLANTING, MIN 4'SPREAD.EVERGREEN 80' T & W SYMBOTANICAL
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HD Prosper
Seasonal Sales Fencing Detail
Item 5g
HD Prosper
Cart Corral Detail
Item 5g
Page 1 of 1
To: Mayor and Town Council
From: Alex Glushko, AICP, Senior Planner
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeal on behalf of
the Town Council to the Development Services Department, pursuant to Chapter 4, Section
1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning
& Zoning Commission on any Site Plan or Preliminary Site Plan.
Description of Agenda Item:
Attached is the Site Plan acted on by the Planning & Zoning Commission at their January 3,
2017, meeting. Per the Town’s Zoning Ordinance, the Town Council has the ability to direct
staff to submit a written notice of appeal on behalf of the Town Council to the Development
Services Department for any Preliminary Site Plan or Site Plan acted on by the Planning &
Zoning Commission.
Attached Documents:
1.Site Plan for the Saunders Addition
Attachment Summary:
Project
Name Type Location
Building
Size
Existing/
Proposed
Uses
Known
Tenant(s)
Saunders
Addition
Site Plan North side of First
Street, 200± feet
west of Craig Road
(704 First Street).
1,978
square feet
Downtown
Office
buildings
Unknown
Town Staff Recommendation:
Town staff recommends that the Town Council take no action on this item.
Prosper is a place where everyone matters.
PLANNING
Item 5h
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Pettis Under Construction, LLCDoc. No. 20140701000678970O.P.R.C.C.T.(
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DESCRIPTIONDATENO.
170 N. Preston Road Suite 10 Prosper, Texas 75078
Tel: 469.481.6747
(TX REG. F-1114)
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Page 1 of 3
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance rezoning 0.5± acre, from
Single Family-15 (SF-15) to Planned Development-Downtown Single Family (PD-DTSF),
located on the southwest corner of Third Street and Field Street. (Z16-0026).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use Future Land
Use Plan
Subject Property Single Family-15 Undeveloped Old Town Core District
– Single Family
North Single Family-15 Single Family Residence Old Town Core District
– Single Family
East Single Family-15 Single Family Residence Old Town Core District
– Single Family
South Single Family-15 Single Family Residence Old Town Core District
– Single Family
West Single Family-15 Undeveloped Old Town Core District
– Single Family
Requested Zoning – The purpose of this request is to adopt development standards to
accommodate two single family residences, in accordance with the DTSF District. The limited
size and dimensions of the tract necessitate a Planned Development District. In order to
accommodate the development, the applicant is proposing to reduce the required minimum lot
depth. As noted in the following table, the proposed development will exceed the DTSF
standards in regards to the minimum lot area and minimum lot width.
Prosper is a place where everyone matters.
PLANNING
Item 7
Page 2 of 3
Current DTSF Standards Proposed Development
Minimum Lot Area 6,000 square feet 9,000± square feet
Minimum Lot Width 50 feet 80± feet
Minimum Lot Depth 120 feet 110 feet
To accommodate the proposed development, the applicant is proposing to adopt a series of PD
exhibits, as described below:
• Exhibit A – Boundary survey of the property.
• Exhibit B – Statement of intent and purpose.
• Exhibit C – Development standards, which require development in accordance with the
Downtown Single Family District. However, to accommodate the development, and due to
the existing lot conditions, the applicant is requesting a reduction in the required minimum lot
depth to be able to subdivide the original lot into two (2) lots.
• Exhibit D – Conceptual lot layout, which depicts the subdivision of the original lot into two (2)
lots. Access will be provided from Third Street.
• Exhibit E – Development schedule.
• Exhibit F – Conceptual elevations, which depict the style and material of the proposed single
family residences. The residences will incorporate Craftsman style architecture into the
exterior design as recommended by the Downtown Single Family District.
The following is a picture of the site for reference:
Item 7
Page 3 of 3
Future Land Use Plan – The Future Land Use Plan recommends Old Town Core District –
Single Family. The proposed rezoning request is in conformance with the Future Land Use
Plan.
Thoroughfare Plan – The property has direct access to Third Street and Field Street. Third
Street and Field Street are local roadways and not depicted on the Thoroughfare Plan.
Water and Sanitary Sewer Services – Water and sanitary sewer services have been extended
to the property.
Access – Access to the property will be provided from Third Street.
Schools – This property is located within the Prosper Independent School District (PISD).
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – There is no 100-year floodplain located on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by State Law. To date,
Town staff has not received any Public Hearing Notice Reply Forms. Town Attorney, Terrence
Welch of Brown & Hofmeister, L.L.P., has approved the standard ordinance as to form and
legality.
Attached Documents:
1. Ordinance
2. Aerial and Zoning Maps
3. Proposed Exhibits A, B, C, D, E and F
4. Old Town Inset Map
Planning & Zoning Commission Recommendation:
At their December 6, 2016, meeting, the Planning & Zoning Commission recommended the
Town Council approve the request, by a vote of 6-0.
Town Staff Recommendation:
Town staff recommends the Town Council approve the request to approve an ordinance
rezoning 0.5± acre from Single Family-15 (SF-15) to Planned Development-Downtown Single
Family (PD-DTSF), located on the southwest corner of Third Street and Field Street.
Proposed Motion:
I move to approve an ordinance rezoning 0.5± acre from Single Family-15 (SF-15) to Planned
Development-Downtown Single Family (PD-DTSF), located on the southwest corner of Third
Street and Field Street.
Item 7
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING THE
TOWN’S ZONING ORDINANCE NO. 05-20, BY REZONING A TRACT OF
LAND CONSISTING OF 0.467 ACRE, MORE OR LESS, SITUATED IN THE
COLLIN COUNTY SCHOOL LAND SURVEY NO. 12, ABSTRACT NO. 147, IN
THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS, FROM SINGLE
FAMILY-15 (SF-15) TO PLANNED DEVELOPMENT-DOWNTOWN SINGLE
FAMILY (PD-DTSF); DESCRIBING THE TRACT TO BE REZONED;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”), has
investigated and determined that Zoning Ordinance No. 05-20 should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”), has received a request from Tudor
Custom Homes (“Applicant”), to rezone 0.467 acre of land, more or less, situated in the Collin
County School Land Survey No. 12, Abstract No. 147, in the Town of Prosper, Collin County,
Texas; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of
this Ordinance as if fully set forth herein.
SECTION 2
Amendments to the Town’s Zoning Ordinance. The Town’s Zoning Ordinance, adopted
by Ordinance No. 05-20, is amended as follows: The zoning designation of the below-described
property containing 0.467 acre of land, more or less, situated in the Collin County School Land
Survey No. 12, Abstract No. 147, in the Town of Prosper, Collin County, Texas (the “Property”),
and all streets, roads and alleyways contiguous and/or adjacent thereto is hereby rezoned as
Planned Development-Downtown Single Family (PD-DTSF). The property as a whole and the
boundaries for each zoning classification are more particularly described in Exhibit A, attached
hereto and incorporated herein for all purposes as if set forth verbatim.
Item 7
Ordinance No. 17-__, Page 2
The development plans, standards, and uses for the Property in this Planned Development
District shall conform to, and comply with 1) the statement of intent and purpose, attached
hereto as Exhibit B; 2) the planned development standards, attached hereto as Exhibit C; 3) the
concept lot layout, attached hereto as Exhibit D; 4) the development schedule, attached hereto
as Exhibit E, and 5) the conceptual elevations, attached hereto as Exhibit F, which are
incorporated herein for all purposes as if set forth verbatim.
All development plans, standards, and uses for the Property shall comply fully with the
requirements of all ordinances, rules, and regulations of the Town of Prosper, as they currently
exist or may be amended.
Two (2) original, official, and identical copies of the zoning exhibit map are hereby
adopted and shall be filed and maintained as follows:
a. One (1) copy shall be filed with the Town Secretary and retained as an original
record and shall not be changed in any manner.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy, and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance shall be
deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not
exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this
Ordinance shall constitute a separate offense. The penal provisions imposed under this
Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all
legal rights and remedies available to it pursuant to local, state and federal law.
Item 7
Ordinance No. 17-__, Page 3
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance shall remain in full force and
effect, save and except as amended by this or any other Ordinance. All provisions of any
ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict;
but such repeal shall not abate any pending prosecution for violation of the repealed ordinance,
nor shall the appeal prevent a prosecution from being commenced for any violation if occurring
prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain
in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF JANUARY, 2017.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 7
Z16-0026
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Item 7
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Item 7
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Exhibit A
Item 7
Exhibit B Statement of Intent Purpose
The purpose of the request is to rezone a single family lot from Single Family – 15 to Planned
Development – Downtown Single Family, to facilitate the development of two single family homes. The
developer plans to divide the lot into two 9,000± square foot lots. The homes will be developed to the
Downtown Single Family development standards, which are more suitable to the surrounding properties
than the present zoning. The developer will incorporate Craftsman style architecture into the exterior
design. Due to lot constraints the developer is requesting to decrease the lot depth from 120 feet to
110 feet.
Item 7
-Exhibit C-
Planned Development Standards
Conformance with the Town’s Zoning Ordinance and Subdivision Ordinance:
Except as otherwise set forth in these Development Standards, the regulations of the Town’s
Zoning Ordinance (Ordinance No. 05-20 as it exists or may be amended) and the Subdivision
Ordinance (as it exists or may be amended) shall apply.
A.1 Except as noted below, the Tract shall develop in accordance with the Downtown Single
Family (DTSF) District, as it exists or may be amended.
A.2 Development Plans
1. Conceptual Lot Layout: Development shall be in conformance with the attached
conceptual lot layout, set forth in Exhibit D.
2. Conceptual Elevations: Development shall be in conformance with the attached
elevations, set forth in Exhibit F.
A.3 Regulations
B. Size of Lots:
1. Minimum Lot Depth – One hundred and ten (110) feet.
Item 7
Note: 1/2 of remaining ultimate Right-Of-W
a
y
t
o
b
e
dedicated at time of Final Plat.The thoroughfare alignment and proposed
R
i
g
h
t
-
Of-Way alignment shown on this exhibit is f
o
r
illistration purposes and does not set the alig
n
m
e
n
t
.
The alignment is determined at time of Final
P
l
a
t
.
I
t
e
m
7
Exhibit E – Development Schedule
November 2016 – Submit for Planned Development-Downtown Single Family Zoning
December 2016 – Planning & Zoning Commission Approval
January 2017 – Town Council Approval and Ordinance Adoption
February 2017 – Final Plat Submittal
March 2017 – Planning & Zoning Approval of Final Plat
April 2017- Submit Building Permits
May 2017- July 2017 - 90± days to complete construction
Item 7
Exhibit F – Elevations
Britstache
Item 7
Old Town Transportation Plan
Section A: Four lane divided roadway with a landscaped median
and a landscaped parkway separating pedestrians from traffic.
This section serves as a major entrance into Old Town from the
east. No on-street parking.
Section B: Two lane divided boulevard with a large center median
containing landscaping. Wide travel lanes allow for bicycle
accommodation and a landscaped parkway separates pedestrians
from traffic. No on-street parking.
Section C: Two lane divided boulevard with a large center median
containing landscaping. On-street parallel parking is permitted and
a landscaped parkway separates pedestrians from traffic.
Section D: Two lane undivided urban roadway. Wide 20’ sidewalks
accommodate patio seating, pedestrian traffic and street trees.
On-street angled parking is permitted and bulb-outs are located at
intersections to enhance pedestrian visibility at crosswalks.
Section E: Two lane undivided roadway with on-street parallel
parking and an immediately adjacent 8’ sidewalk. A large private
setback of 25’ is included.
Section F: Two lane undivided roadway with on-street parallel
parking and a 15’ sidewalk. 10’ of the sidewalk will be located
within the right-of-way and the additional 5 feet will be a 5’
setback to building face.
Section G: Two lane divided roadway with a center median
containing landscaping. On-street parallel parking and a 10’
sidewalk are included.
Land Use
The predominant land use within Old Town will be single-family
residential. All infill development within such areas should conform to the
architectural guidelines established for the Old Town district. Such
guidelines are created to protect the continuity of look and feel within Old
Town.
Along Broadway and First Street, single-family uses will gradually
transition to boutique, cottage-style office and/or specialty retail uses.
Broadway west of Coleman, will be the retail core of the downtown.
Shops, restaurants, and small office uses may be located within the main
street retail area. This area is intended to be the heart and main activity
center of the Old Town Area. As redevelopment occurs, building
frontages should be brought to the property line to be consistent with
ultimate streetscape improvements.
Adjacent to the retail core, a mixed-use district incorporating mixed use
lofts/apartments will serve as a buffer between the Business Park and the
core of Old Town. This area will also provide rooftops that service
adjacent retail establishments.
The Green space area will serve as a community park and its location
adjacent to the retail core of Old Town and the mixed-use district will
make it an opportunistic and useable open space area.
Niche retail is recommended along Preston Road and at the northern end
of Coleman. Retail development within these areas should fit within the
architectural framework of the Old Town area. Setbacks should be
reduced, when possible, along Coleman and Broadway to frame the
roadways.
MSR
O
Item 7
Page 1 of 5
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon an ordinance amending Planned
Development-38 (PD-38), on 83.6± acres, located on the northeast corner of US 380 and Coit
Road. (Z16-0027).
History:
At the December 13, 2016, Town Council meeting, the Council tabled this item to January 10,
2017, per request of the applicant. The Council had expressed concerns regarding the potential
number of drive-thru restaurants along US 380 and Coit Road. Please refer to the “Update”
section on page 3 of this report regarding changes proposed by the applicant.
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use
Future Land
Use Plan
Subject
Property
Planned Development-38-
Retail
CVS Pharmacy and
Undeveloped US 380 District
North
Planned Development-25-
Single Family
Prosper Independent
School District (Rogers
Middle School) and
Undeveloped
US 380 District
East
Planned Development-25-
Mixed Use Undeveloped US 380 District
South City of McKinney City of McKinney City of McKinney
West
Planned Development-2
Corridor District Undeveloped US 380 District
Prosper is a place where everyone matters.
PLANNING
Item 8
Page 2 of 5
Requested Zoning/Background – PD-38 was most recently amended by the Town Council in
2015 in response to a request to develop a CVS Pharmacy at the northeast corner of US 380
and Coit Road. The original PD-38 was adopted in 2007 to accommodate a unified
development for the entire 83.6-acre tract in accordance with a specific plan. The tract was
subsequently subdivided by metes and bounds transactions into multiple parcels, thus negating
the original vision of the parent tract.
The applicant for the western-most tract (Tract A, as shown on Exhibit A) desires to deviate
from the development plan and standards as established by current PD-38 in order to develop a
Market Street big box grocery store with drive-thru pharmacy and a convenience store with a
drive-thru and fuel pumps. The request requires approval of a PD amendment due to the
following deviations to the current PD-38:
• Exhibit C – The proposed amendments to the Development Standards are as follows:
o Convenience Store with Fuel Pumps – Conditional Development Standards of the
Zoning Ordinance require convenience stores with fuel pumps to locate within two
hundred feet (200’) of the right-of-way lines of intersecting major thoroughfares. As
depicted on Exhibit D, the applicant is proposing to locate the convenience store and
fuel pumps along the mid-block, approximately 800± feet east of the intersection.
The initial application identified eight (8) fuel pump islands in conjunction with the
convenience store on Lot 6. The applicant recently revised Exhibit D to include ten
(10) fuel pump islands. In order to accommodate the additional pump islands, Lot 6
increased in size, resulting in a decrease in the size of Lot 7. The decrease in the
size of Lot 7 precludes it from accommodating a sit-down restaurant. Additionally, Lot
5 to the east of the fuel center is not large enough to accommodate a sit-down
restaurant.
It is important to note that none of the proposed lots fronting on Coit Road, Lots 9-12,
are large enough to accommodate a sit-down restaurant. These lots will range in size
from 0.9837 acre to 1.3157 acres. Sit-down restaurants typically require at least 1.6
acres of land area to accommodate the facility and parking.
o Outdoor Merchandise Display, Incidental – Per the Zoning Ordinance, Outdoor
Merchandise Display, Incidental is permitted by the approval of a Specific Use Permit
in the Retail District. The display of outdoor merchandise is a critical component of
Item 8
Page 3 of 5
the proposed use; therefore, the proposed PD allows for the display of merchandise
in conjunction with the big box retail building and the convenience store with fuel
pumps subject to the regulations noted in subsection A.4.12 of Exhibit C.
o Detention – The current PD requires all above ground detention ponds to be treated
as open space amenities, including landscaping and being constructed to maintain a
constant water elevation. The applicant originally requested this provision be
eliminated from the PD, but based on the Planning & Zoning Commission’s
recommendation that it remain, the applicant has revised the request to leave the
provision in the PD.
o Drive-Thru Restaurants
US 380 – The current PD prohibits adjacent drive-thru restaurants along US
380. Exhibit D proposed at the December 13, 2016, meeting included a
limitation of one drive-thru restaurant along US 380 within Tract A, provided it
is not adjacent to a drive-thru restaurant within Tract B. However, as noted
above, Lots 5 and 7 appear to be designed to accommodate drive-thru
restaurants.
Coit Road –Exhibit D of the current PD only depicts one pad site along Coit
Road (Lot 5), which is limited to a sit-down restaurant. Exhibit D proposed at
the December 13, 2016, meeting, proposed four pad sites and limiting the
number of drive-thru restaurants to a maximum of two, provided they are not
adjacent to one another.
o Cart Corrals – If cart corrals are installed in the parking lot, the applicant is proposing
that the cart collection areas shall be curbed and shall be enclosed with a minimum
three foot (3’) high ornamental metal fence.
• Exhibit D – The current PD shows Tract A as anchored by a large, retail development and
separated from US 380 by an open space lot and four (4) pad sites. As depicted on Exhibit
D, the applicant is proposing a convenience store with drive-thru and fuel pumps on Lot 3
fronting US 380. Additional pad sites are proposed along Coit Road.
Update:
Exhibit C – Planned Development Standards, contained within the proposed ordinance, has
been amended as follows:
Tract A Retail District
A.4 Regulations
10. A maximum of three (3) restaurants with drive-thru service are permitted on
Lots, 5, 7, 10, and 12. In addition, a restaurant with drive-thru service shall
also be permitted on Lot 9 with the condition that the minimum size of the
interior tenant space of a restaurant with drive-thru service shall be 3,500
square feet on Lot 9. A restaurant with drive-thru service shall not be permitted
on Lot 11.
14. SIte Plans, including façade plans and landscape plans shall be required to be
approved by the Town Council for Lots 3, 4, 5, 7, 9, 10, 11, and 12.
Item 8
Page 4 of 5
Exhibit D – Conceptual Layout, contained within the proposed ordinance, has been amended to
reflect “Retail / Restaurant” on Lot 9.
Future Land Use Plan – The Future Land Use Plan recommends US 380 District for the
property. The proposed rezoning request conforms to the Future Land Use Plan.
Thoroughfare Plan – The property is adjacent to US 380, an existing TxDOT thoroughfare, and
Coit Road, an existing major thoroughfare. The zoning exhibit complies with the Thoroughfare
Plan.
Water and Sanitary Sewer Services – Water service has been extended to the property.
Sanitary sewer service will need to be extended to the site prior to or in conjunction with
development.
Access – Access to the property will be provided from US 380, Coit Road, and Richland
Boulevard.
Schools – This property is served by the Prosper Independent School District (PISD). It is not
anticipated that a school site will be needed on this property.
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – There is no 100-year floodplain located on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. To date,
Town staff has received one Public Hearing Notice Reply form, not in opposition to the request.
Town Attorney, Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard
ordinance as to form and legality.
Attached Documents:
1. Ordinance (including Exhibits)
2. Aerial and Zoning maps
3. Current PD-38
4. Public Hearing Notice Reply Form
Planning & Zoning Commission Recommendation:
At their December 6, 2016, meeting, the Planning & Zoning Commission recommended the
Town Council approve the request, by a vote of 6-0, subject to:
1. Maintaining the PD provision requiring all above ground detention ponds to include a
constant water level;
2. Replacing the current PD Tract A Concept Elevations with the Market Street Concept
Elevations;
3. Consideration of limiting drive-thru restaurants on Coit Road to a maximum of one.
Subsequent to the Planning & Zoning Commission’s recommendation, the applicant has revised
Exhibit C to maintain the PD provision requiring all above ground detention ponds to include a
constant water level. In addition, staff is in agreement with Commission recommendations #2
and #3, and recommends the same.
Item 8
Page 5 of 5
Town Staff Recommendation:
Town staff recommends the Town Council approve an amendment to Planned Development-38
(PD-38), being 83.6± acres, located on the northeast corner of Coit Road and US 380 subject
to:
1. Replacing the current PD Tract A Concept Elevations with the Market Street Concept
Elevations;
2. Consideration of limiting drive-thru restaurants on Coit Road to a maximum of one.
Proposed Motion:
I move to approve an amendment to Planned Development-38 (PD-38), being 83.6± acres,
located on the northeast corner of Coit Road and US 380 subject to:
1. Replacing the current PD Tract A Concept Elevations with the Market Street Concept
Elevations;
2. Consideration of limiting drive-thru restaurants on Coit Road to a maximum of one.
Item 8
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING THE
TOWN’S ZONING ORDINANCE, ORDINANCE NO. 07-088 AND ORDINANCE
NO. 15-65, BY REZONING A TRACT OF LAND CONSISTING OF 83.608
ACRES, MORE OR LESS, SITUATED IN THE I.C. WILLIAMSON SURVEY,
ABSTRACT NO. 948, IN THE TOWN OF PROSPER, COLLIN COUNTY,
TEXAS, FROM PLANNED DEVELOPMENT-38 (PD-38) TO PLAN NED
DEVELOPMENT-38 (PD-38); DESCRIBING THE TRACT TO BE REZONED;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”), has
investigated and determined that the Town’s Zoning Ordinance should be amended; and
WHEREAS, the Town of Prosper, Texas (“Prosper”), initiated an amendment to Planned
Development-38 (PD-38), in conjunction with a request from Cothran Malibu, L.P. (“Applicant”),
to rezone 83.608 acres of land, more or less, situated in the I.C. Williamson Survey, Abstract
No. 948, in the Town of Prosper, Collin County, Texas; and
WHEREAS, the Town Council has investigated into and determined that the facts
contained in the request are true and correct; and
WHEREAS, all legal notices required for rezoning have been given in the manner and
form set forth by law, and public hearings have been held on the proposed rezoning and all
other requirements of notice and completion of such zoning procedures have been fulfilled; and
WHEREAS, the Town Council has further investigated into and determined that it will be
advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth
below.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of
this Ordinance as if fully set forth herein.
SECTION 2
Amendments to the Town’s Zoning Ordinance, Ordinance No. 07-088, and Ordinance
No. 05-65. The Town’s Zoning Ordinance, adopted by Ordinance No. 05-20, Ordinance No.
07-088, and Ordinance No. 15-65 are amended as follows: The zoning designation of the
below-described property containing 83.608 acres of land, more or less, situated in the I.C.
Williamson Survey, Abstract No. 948, in the Town of Prosper, Collin County, Texas, (the
“Property”) and all streets, roads and alleyways contiguous and/or adjacent thereto is hereby
rezoned as Planned Development-38 (PD-38). The property as a whole and the boundaries for
Item 8
Ordinance No. 17-__, Page 2
each zoning classification are more particularly described in Exhibit A and attached hereto and
incorporated herein for all purposes as if set forth verbatim.
The development plans, standards, and uses for the Property in this Planned Development
District shall conform to, and comply with 1) the statement of intent and purpose, attached
hereto as Exhibit B; 2) the planned development standards, attached hereto as Exhibit C; 3) the
concept plan, attached hereto as Exhibit D; 4) the development schedule, attached hereto as
Exhibit E; 5) the conceptual elevations, attached hereto as Exhibits F and F-1, and 6) the
conceptual landscape plan, attached hereto as Exhibits G, G-1, and G-2, which are
incorporated herein for all purposes as if set forth verbatim.
Except as amended by this Ordinance, the development of the Property within this Planned
Development District must comply with the requirements of all ordinances, rules, and
regulations of Prosper, as they currently exist or may be amended.
Three original, official and identical copies of the zoning exhibit map are hereby adopted
and shall be filed and maintained as follows:
a. Two (2) copies shall be filed with the Town Secretary and retained as original
records and shall not be changed in any matter.
b. One (1) copy shall be filed with the Building Official and shall be maintained up-to-
date by posting thereon all changes and subsequent amendments for observation,
issuing building permits, certificates of compliance and occupancy and enforcing the
zoning ordinance. Reproduction for information purposes may from time-to-time be
made of the official zoning district map.
Written notice of any amendment to this District shall be sent to all owners of properties
within the District as well as all properties within two hundred feet (200’) of the District to be
amended.
SECTION 3
No Vested Interest/Repeal. No developer or property owner shall acquire any vested
interest in this Ordinance or in any other specific regulations contained herein. Any portion of
this Ordinance may be repealed by the Town Council in the manner provided for by law.
SECTION 4
Unlawful Use of Premises. It shall be unlawful for any person, firm or corporation to
make use of said premises in some manner other than as authorized by this Ordinance, and
shall be unlawful for any person, firm or corporation to construct on said premises any building
that is not in conformity with the permissible uses under this Zoning Ordinance.
SECTION 5
Penalty. Any person, firm, corporation or business entity violating this Ordinance shall
be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not
exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this
Ordinance shall constitute a separate offense. The penal provisions imposed under this
Item 8
Ordinance No. 17-__, Page 3
Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all
legal rights and remedies available to it pursuant to local, state and federal law.
SECTION 6
Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each
section, subsection, clause or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 7
Savings/Repealing Clause. Prosper’s Zoning Ordinance shall remain in full force and
effect, save and except as amended by this or any other Ordinance. All provisions of any
ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict;
but such repeal shall not abate any pending prosecution for violation of the repealed ordinance,
nor shall the appeal prevent a prosecution from being commenced for any violation if occurring
prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain
in full force and effect.
SECTION 8
Effective Date. This Ordinance shall become effective from and after its adoption and
publications as required by law.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF JANUARY, 2017.
______________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 8
Ordinance No. 16-78, Page 4
Item 8
Ordinance No. 16-78, Page 5
Item 8
EXHIBIT ‘B’
CVS Pharmacy intends to develop the hard corner of US 380 & Coit road with a 14,600 SF building with drive-thru
service. The remainder of Tract A is designed as a shopping center to accommodate an approximate 115,000 square
foot anchor retail building along with complimentary retail establishments containing restaurant and typical service
tenants. Other than CVS, there are four (4) planned outparcels which may contain a combination of national and
regional retailers including banks, casual dining restaurants as well as established quick-service restaurants.
Tracts B, C & D are under separate ownership, but governed by the same zoning, Planned Development-38 (PD-38).
This Planned Development request is intended to resolve the discrepancy between the zoning and ownership
circumstances and allow for the development of a CVS Pharmacy in the near term and future retail and service of
the remaining property in the future.
Ordinance No. 16-78, Page 6
Item 8
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Exhibit C
Planned Development Standards
Conformance with the Town’s Zoning Ordinance and Subdivision Ordinance:
Except as otherwise set forth in these Development Standards, the regulations of the Town’s
Zoning Ordinance (Ordinance No. 05-20 as it exists or may be amended) and the Subdivision
Ordinance (as it exists or may be amended) shall apply.
Tract A Retail District
A.1 Except as noted below, Tract A shall develop in accordance with the Retail District, as it
exists or may be amended.
A.2 Development Plans
1. Conceptual Development Plan: Development shall be in conformance with the
attached concept plan, set forth in Exhibit D.
2. Elevations: Development shall be in conformance with the attached elevations, set
forth in Exhibit F.
3. Landscape Plan: Development shall be in conformance with the attached
landscape plan, set forth in Exhibit G.
4. Minor amendments to the approved Conceptual Development shall be considered at
time of the submittal of a Preliminary Site Plan. The Preliminary Site Plan shall
clearly note any deviations from the approved Conceptual Development Plan. To be
classified as a minor amendment, the proposed changes shall not:
1. alter the basic relationship of the proposed development to adjacent property,
2. alter the uses permitted,
3. increase the density,
4. increase the building height,
5. increase the coverage of the site,
6. reduce the off-street parking ratio,
7. reduce the building lines provided at the boundary of the site, or
8. significantly alter any open space plans
Where the proposed changes do not meet the criteria of a minor amendment, a
formal amendment of the Planned Development District, including Public Hearings
conducted by the Planning & Zoning Commission and Town Council shall be
required in accordance with Chapter 1, Section 8 of the Zoning Ordinance as it exists
or may be amended.
A.3 Uses. Uses shall be permitted in accordance with the Retail District and as shown on
Exhibit D. A big box retail building with a drive-thru pharmacy and a convenience store
with drive-thru and fuel pumps are permitted uses as depicted on Exhibit D. With the
exception of the location requirements, the convenience store with fuel pumps shall be in
conformance with the Conditional Development Standards of the Zoning Ordinance No.
05-20 as it exists or may be amended. Outdoor Merchandise Display, Incidental is
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permitted only in conjunction with the big box retail building and the convenience store
with fuel pumps and subject to the regulations noted in subsection A.4.12 below.
The following uses shall be prohibited:
1. Athletic Stadium or Field, Private
2. Athletic Stadium or Field, Public
3. Cemetery/Mausoleum
4. Commercial Amusement, Outdoor
5. Recycling Collection Point
6. School District Bus Yard
7. Sewage Treatment Plant/Pumping Station
8. Trailer Rental
9. Utility Distribution/Transmission Facility
10. Water Treatment Plant
A.4 Regulations
1. US 380 - Tree plantings shall be provided at minimum rate of a four (4) inch Caliper
trees (at the time of planting) per twenty-five (25) lineal feet. Shrub plantings shall be
provided at a lineal rate of 40 five (5) gallon shrubs (at the time of planting) per a
minimum thirty (30) lineal feet.
2. Coit Road - Tree plantings shall be provided at minimum rate of a four (4) inch
Caliper tree (at the time of planting) per twenty-five (25) lineal feet. Shrub plantings
shall be provided at a lineal rate of 40 five (5) gallon shrubs (at the time of planting)
per a minimum thirty (30) lineal feet.
3. Richland Blvd. – Tree plantings shall be provided at a minimum rate of a four (4) inch
caliper tree per twenty (20) linear feet. Shrub plantings shall be provided at a
minimum rate of 20 ten (10) gallon shrubs per thirty (30) linear feet. A berm of a
minimum height of four (4) feet shall be provided within the landscape buffer along
Richland Boulevard in areas which are not encumbered by the gas line easement.
4. Parking abutting perimeter landscape areas shall be screened from the adjacent
roadway by 3’ minimum tall shrubs and 3’ minimum tall berms.
5. Loading Areas – Where loading areas are adjacent to Richland Boulevard evergreen
trees with a minimum height of ten (10) feet shall be provided at a minimum rate of
one (1) tree per twenty (20) linear feet within the landscape buffer adjacent to the
loading areas.
6. Utility Power Lines: New utility distribution and service lines for individual business
establishments, buildings, signs and for any other site development features shall be
placed underground. Existing overhead facilities may remain overhead.
7. All required trees that conflict with the existing 50’ gas easement must be located in
an alternate location outside of the 50’ gas easement on the subject property for the
parking islands as designated on Exhibit ‘D’. All other islands shall be designed in a
manner to meet Town’s landscape requirements.
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8. All above ground detention ponds shall be treated as open space amenities and
landscaped as such. These ponds shall be placed in a manner as to be designed
and constructed to maintain a constant normal pool elevation. The Town’s
engineering department shall review and confirm any design constraints that would
preclude the pond from maintaining a constant pool elevation.
9. Building Height – Maximum Building Height shall not exceed forty-five (45) feet.
10. A maximum of three (3) restaurants with drive-thru service are permitted on Lots, 5,
7, 10, and 12. In addition, a restaurant with drive-thru service shall also be permitted
on Lot 9 with the condition that the minimum size of the interior tenant space of a
restaurant with drive-thru service shall be 3,500 square feet on Lot 9. A restaurant
with drive-thru service shall not be permitted on Lot 11.
11. The open space tract/lot shall be depicted as a component of Phase 1 and
developed and constructed in conjunction with the proposed CVS Pharmacy. The
open space tract shall be landscaped and subject to Town staff approval.
12. Outdoor Merchandise Display, Incidental is subject to,
a. Limited to the areas in front of the big box retail building and in front of the
convenience store with fuel pumps building
b. Limited to within 25 feet of the front of the big box retail building and to within
(ten) 10 feet of the front of the convenience store with fuel pumps building
c. Materials shall not be located adjacent to the fuel pumps or under the fuel pump
canopy
d. Materials cannot impair ADA access, nor block doorways, driveways or fire
lanes.
13. If cart corrals are installed in the parking lot, the cart collection areas shall be curbed
and shall be enclosed with a minimum three foot (3’) high ornamental metal fence.
14. Site Plans, including façade plans and landscape plans shall be required to be
approved by the Town Council for Lots 3, 4, 5, 7, 9, 10, 11, and 12.
Tract B, C, & D Retail District
B.1 Except as noted below, the Tracts B, C, & D shall develop in accordance with the Retail
District, as it exists or may be amended.
B.2 Development Plans
1. Conceptual Development Plan: Prior to application for a Preliminary Site Plan and/or
Site Plan on Tract B, C, & D, a Conceptual Development Plan shall be submitted for
each Tract, and receive a recommendation from the Planning & Zoning Commission
and be approved by the Town Council.
A Conceptual Development Plan shall be prepared and contain the same information
as required for “Exhibits D and F” associated with the application for a Planned
Development District. The required information of Exhibits D and F associated with a
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Planned Development District are denoted in the Town’s Development Manual as it
exists or may be amended.
This Conceptual Development Plan shall be required for the general area within
which development is to occur. This general area shall be bounded by
thoroughfares, ownership lines, creekways or other physical barriers that define a
geographic boundary that separates the area of interest from other parcels.
Minor amendments to the approved Conceptual Development shall be considered at
time of the submittal of a Preliminary Site Plan. The Preliminary Site Plan shall
clearly note any deviations from the approved Conceptual Development Plan. To be
classified as a minor amendment, the proposed changes shall not:
1. alter the basic relationship of the proposed development to adjacent property,
2. alter the uses permitted,
3. increase the density,
4. increase the building height,
5. increase the coverage of the site,
6. reduce the off-street parking ratio,
7. reduce the building lines provided at the boundary of the site, or
8. significantly alter any open space plans
Where the proposed changes do not meet the criteria of a minor amendment, a
formal amendment of the Planned Development District, including Public Hearings
conducted by the Planning & Zoning Commission and Town Council shall be
required in accordance with Chapter 1, Section 8 of the Zoning Ordinance as it exists
or may be amended.
B.3 Uses. Uses shall be permitted in accordance with the Retail District with the exception
of the following uses which shall be prohibited:
1. Athletic Stadium or Field, Private
2. Athletic Stadium or Field, Public
3. Cemetery/Mausoleum
4. Commercial Amusement, Outdoor
5. Recycling Collection Point
6. School District Bus Yard
7. Sewage Treatment Plant/Pumping Station
8. Trailer Rental
9. Utility Distribution/Transmission Facility
10. Water Treatment Plant
B.4 Regulations
1. US 380 – On Tracts B, C, & D tree plantings shall be provided at minimum rate of a
four (4) inch Caliper trees (at the time of planting) per twenty-five (25) lineal feet.
Shrub plantings shall be provided at a lineal rate of 40 five (5) gallon shrubs (at the
time of planting) per a minimum thirty (30) lineal feet.
2. Richland Blvd. – On Tracts B, C, & D tree plantings shall be provided at a minimum
rate of a four (4) inch caliper tree per twenty (20) linear feet. Shrub plantings shall be
provided at a minimum rate of 20 ten (10) gallon shrubs per thirty (30) linear feet. A
berm of a minimum height of four (4) feet shall be provided within the landscape
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buffer along Richland Boulevard in areas which are not encumbered by the gas line
easement.
3. East Property Line - On Tracts B, C, & D the landscape buffer shall be twenty five
(25) in width. Tree plantings shall be provided at a minimum rate of a four (4) inch
caliper tree per twenty (20) linear feet. Shrub plantings shall be provided at a lineal
rate of 40 five (5) gallon shrubs (at the time of planting) per a minimum thirty (30)
lineal feet.
4. Parking abutting perimeter landscape areas shall be screened from the adjacent
roadway by 3’ minimum tall shrubs and 3’ minimum tall berms.
5. Loading Areas – Where loading areas are adjacent to Richland Boulevard and the
east property line, evergreen trees with a minimum height of ten (10) feet shall be
provided at a minimum rate of one (1) tree per twenty (20) linear feet within the
landscape buffer adjacent to the loading areas.
6. Utility Power Lines: New utility distribution and service lines for individual business
establishments, buildings, signs and for any other site development features shall be
placed underground. Existing overhead facilities may remain overhead.
7. All required trees that conflict with the existing 50’ gas easement must be located in
an alternate location outside of the 50’ gas easement on the subject property for the
parking islands as designated on Exhibit ‘D’. All other islands shall be designed in a
manner to meet Town’s landscape requirements.
8. All above ground detention ponds shall be treated as open space amenities and
landscaped as such. These ponds shall be placed in a manner as to be designed
and constructed to maintain a constant normal pool elevation. The Town’s
engineering department shall review and confirm any design constraints that would
preclude the pond from maintaining a constant pool elevation.
9. Building Height – Maximum Building Height shall not exceed forty-five (45) feet.
10. Restaurants with drive-thru service are not allowed on consecutive lots.
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EXHIBIT ‘E’
PROJECTED DEVELOPMENT SCHEDULE
PROSPER CROSSING
June 12, 2015
TRACT A:
Phase 1 (CVS Pharmacy)
a. Construction Start 02/01/16
b. Construction Completion 07/16/16
c. Store Opening 08/07/16
Phase 2 (Anchored Shopping Center
a. Construction Start TBD
b. Construction Completion TBD
c. Store Opening TBD
TRACTS B, C, & D
a. Construction Start TBD
b. Construction Completion TBD
c. Store Opening TBD
Ordinance No. 16-78, Page 13
Item 8
MANCHESTER CHAMPAGNE AUTUMN WHEAT
STOSTOSTO
STO STO
ROOF
BERRIDGE
ZINC GREY
ACME
SANTA MARIA WOOD PANEL
ALUMINUM TUBE
BLACK
AWNING
BERRIDGE
COLONIAL REDSPECTRALSTO - HEMP GOLD
18’
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28’
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STUCCO STUCCO
STUCCO
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METAL STUCCO STUCCO
STUCCO WOOD
WOOD
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AWNING
STONE
STONE
METAL AWNING
METAL AWNING
Ordinance No. 16-78, Page 14
Item 8
Ordinance No. 16-78, Page 15
Item 8
L-1
LANDSCAPE
PLAN
EXHIBIT G
Z15-0008
Ordinance No. 16-78, Page 16
Item 8
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LANDSCAPE
PLAN
EXHIBIT G
Z15-0008EXHIBIT G-1
Ordinance No. 16-78, Page 17
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Item 8
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Page 1 of 1
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request to rezone 14.1± acres from
Planned Development-43 (PD-43) to Planned Development-Commercial (PD-C), located on the
north side of US 380, 700± feet west of Mahard Parkway, to facilitate the development of an
automobile sales and/or leasing facility (Ford). (Z16-0025).
History:
At the December 13, 2016, meeting, the applicant requested this item be tabled and the Public
Hearing continued to the January 10, 2017, Town Council meeting.
Description of Agenda Item:
The applicant has requested this item be tabled and the Public Hearing continued to the
February 14, 2017, Town Council meeting, as outlined in the attached letter.
Attachments:
1.Tabling Request Letter
Town Staff Recommendation:
Town staff recommends this item be tabled and the Public Hearing continued to the February
14, 2017, Town Council meeting.
Proposed Motion:
I move to table this item and continue the Public Hearing to the February 14, 2017, Town
Council meeting.
Prosper is a place where everyone matters.
PLANNING
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Page 1 of 5
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Conduct a Public Hearing, and consider and act upon a request for a Specific Use Permit (SUP)
for mini-warehouses or public storage buildings, on 5.0± acres, located on the east side of Cook
Lane, 830± feet south of Prosper Trail. This property is zoned Planned Development-26 (PD-
26). (S16-0011).
Description of Agenda Item:
The zoning and land use of the surrounding properties are as follows:
Zoning Current Land Use
Future Land
Use Plan
Subject
Property Planned Development-26 Undeveloped Business Park
North Planned Development-26 Undeveloped Business Park
East Planned Development-
52-Commerical Corridor
Landscape Company
(Precision Landscape) Business Park
South Planned Development-26
Office/Warehouse
Development (Prosper
Business Park)
Business Park
West Planned Development-
33-Office
Church (Prestonwood
Baptist Church) Business Park
Requested Zoning – PD-26 permits mini-warehouse/public storage buildings with approval of a
Specific Use Permit (SUP). The attached Exhibit B shows the anticipated, ultimate build out of
the property, which consists of two, three-story mini-warehouse buildings, parking and vehicular
access through the development. Building A, located on the western side of the site, is 49 feet
in height and 108,726 square feet. Building B, located on the eastern side of the site is 41 feet
in height and 93,174 square feet. The development is proposed to be completed in a single
phase.
Prosper is a place where everyone matters.
PLANNING
Item 10
Page 2 of 5
The attached Exhibit C is a conceptual landscape plan and shows a 15-foot landscape setback
along Cook Lane consisting of one (1) large tree and 15 shrubs every 30 linear feet. In addition,
in accordance with the Planning & Zoning Commission’s recommendation the applicant has
proposed a solid living screen consisting of one large 3-inch caliper evergreen tree, planted on
25-foot centers, and 45-gallon evergreen shrubs, planted on 15-foot centers, 8 to 10-feet in
height at time of planting along the northern, eastern and southern property boundaries.
The attached Exhibit D shows the conceptual architectural style and materials of the proposed
buildings. The development will be required to meet the masonry standards of PD-26 and the
non-residential design and development standards of the Zoning Ordinance.
The Zoning Ordinance contains four criteria to be considered in determining the validity of a
SUP request. These criteria, as well as staff’s responses for each, are below:
1.Is the use harmonious and compatible with its surrounding existing uses or proposed uses?
The proposed mini-warehouse is a compatible use with the existing and proposed uses of
the area; however, staff has concerns the proposed height of the buildings is not appropriate
for the surrounding area. It is important to note that the PD permits buildings up to eight (8)
stories, not to exceed 110 feet. But the Town Council can impose other conditions. The
northern adjacent property is currently undeveloped. The eastern adjacent property is
currently a landscape company (Precision Landscape) with a one-story building along
Prosper Trail. The western property, across from Cook Lane, is the 41-foot tall, two-story
Prestonwood Baptist Church. The property south of the subject tract consists of several
single-story, office/warehouse buildings, approximately 26 feet in height. Staff has informed
the applicant that any proposed buildings over two stories or 40 feet in height,
corresponding to the Town’s standard zoning height regulations, would not receive staff
support.
2.Are the activities requested by the applicant normally associated with the requested use?
The activities requested, as shown on the attached exhibits, are normally associated with
the requested use.
3.Is the nature of the use reasonable?
As previously noted, the nature of the use is reasonable given the intent of PD-26 is to
develop an area that supports a mixture of office and industrial uses. However, staff has
concerns the height of the structure is not keeping with the scale and character of the
surrounding area.
4.Has any impact on the surrounding area been mitigated?
The proposed mini-warehouse development is adjacent to property zoned for office and
industrial uses. As depicted in Exhibit C, the applicant has proposed a solid living screen
along the northern, eastern and southern property boundaries; however, the impact of the
building height has not been mitigated.
Item 10
Page 3 of 5
The following are pictures of the site for reference:
View from the northwest with one-story/26’ tall office/warehouse buildings in background
View from the northeast with one-story/26’ tall office/warehouse buildings in background
Item 10
Page 4 of 5
View from the southwest
Future Land Use Plan – The Future Land Use Plan recommends Business Park. The proposed
use is in conformance with the Future Land Use Plan.
Conformance to the Thoroughfare Plan – The property has access to Cook Lane, a future two-
lane commercial collector. The SUP exhibits comply with the recently adopted Thoroughfare
Plan.
Water and Sanitary Sewer Services – W ater service has been extended to the property.
Sanitary sewer service will need to be extended to the site prior to or in conjunction with
development.
Access – Access to the property will be provided from Cook Lane.
Schools – This property is located within the Prosper Independent School District (PISD). It is
not anticipated that a school site will be needed on this property.
Parks – It is not anticipated that this property will be needed for the development of a park.
Environmental Considerations – There is no 100-year floodplain on the property.
Legal Obligations and Review:
Notification was provided to neighboring property owners as required by state law. To date,
Town staff has received one (1) Public Hearing Notice Reply form in opposition to the request.
The property owner in opposition to the request is within two hundred feet (200’) of the subject
property and represents an area greater than twenty percent (20%) of the land area. Therefore,
an affirmative vote of three-fourths (3/4) of all members of the Town Council is required to
approve the SUP request.
Item 10
Page 5 of 5
In addition, the Town received an email from a representative of the Villages of Prosper Trail
Homeowners Association (HOA), indicating general opposition to the request on behalf of the
167 property owner within the subdivision, which is attached for reference.
Attached Documents:
1. Aerial and Zoning Maps
2. Proposed SUP Exhibits A, B, C and D
3. Public Hearing Notice Reply Form
4. Villages of Prosper Trail HOA Email
Planning & Zoning Commission Recommendation:
At their December 6, 2016, meeting, the Planning & Zoning Commission recommended the
Town Council approve the request, by a vote of 6-0, subject to:
1. Replacing the red stucco on both buildings with neutral colored materials that are complimentary
to the rest of the buildings;
2. Adding windows to the east side of Building B;
3. Requiring a living screen 10-12 feet in height on the north, south, and east side of the property;
and
4. Requiring the lighting to be dimmed at the close of business.
Since the meeting the applicant has revised the request per the recommendations of the
Planning & Zoning Commission, as follows:
1. The applicant has replaced the red stucco on the buildings with gray stucco;
2. The applicant has added 8 windows to the east side of Building B;
3. The applicant has provided a living screen around the north, south, and east sides of the
property; and
4. The applicant has agreed to require lighting to be dimmed at the close of business in conjunction
with the adoption of the SUP Ordinance.
Town Staff Recommendation:
Staff recommends the Town Council deny the request for a SUP for a mini-warehouse or public
storage buildings, on 5.0± acres, located on the east side of Cook Lane, 830± feet south of
Prosper Trail.
Proposed Motion:
I move to deny the request for a SUP for a mini-warehouse or public storage buildings, on 5.0±
acres, located on the east side of Cook Lane, 830± feet south of Prosper Trail.
Item 10
S16-0011
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SITE SUMMARY TABLE
ZONING: "O/I - PD 26"
PROPOSED USE:MINI-WAREHOUSE
LOT AREA (SF/ACRES):207,602 / 4.765
BUILDING (SF)201,900 SF
BUILDING HEIGHT (FT)49'-2"
LOT COVERAGE %33 %
FLOOR AREA RATIO .97:1
STORAGE PARKING REQUIRED :4 PER COMPLEX
PARKING PROVIDED :22
OFFICE PARKING REQUIRED @ 1 PER 300 SF :1,265 SF OFFICE - 5 SPACES
OFFICE SPACES PROVIDED :5
HANDICAP PARKING REQUIRED :1
HANDICAP SPACES PROVIDED :4
LANDSCAPING REQUIRED (SF / %)
LANDSCAPING PROVIDED (SF / %)68,881 SF
SF IMPERVIOUS SURFACE 71,063 SF
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SURVEYOR:
Harris Kocher Smith
101 Summit Ave. Ste. 1014
Fort Worth, TX 76102
Phone: 817-769-6279
APPLICANT:
Quine and Associates, Inc.
301 S. Sherman Street
Richardson, TX 75081
Phone: 972-669-8440
18'
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Any revision to this plan will require town approval and will require revisions to any corresponding plans to avoid
conflicts between plans.
1. Dumpsters and trash compactors shall be screened in accordance with the Zoning Ordinance.
2. Open storage, where permitted, shall be screened in accordance with the Zoning Ordinance.
3. Outdoor lighting shall comply with the lighting and glare standards contained with in the
Zoning Ordinance and Subdivision Ordinance.
4.Landscaping shall conform to landscape plans approved by the Town.
5. All elevations shall comply with the standards contained within the Zoning Ordinance.
6. Buildings of 5,000 square feet or greater shall be 100% fire sprinkled. Alternative fire protection
measures may be approved by the Fire Department.
7.Fire lanes shall be designed and constructed per town standards or as directed by the Fire Department.
8. Two points of access shall be maintained for the property at all times.
9. Speed bumps/humps are not permitted within a fire lane.
10.Handicapped parking areas and building accessibility shall conform to the Americans with Disabilities Act
(ADA) and with the requirements of the current, adopted Building Code.
SITE PLAN NOTES
11. All signage is subject to Building Official approval.
12. All fences and retaining walls shall be shown on the Site Plan and are subject to Building
Official approval.
13. All exterior building materials are subject to the Building Official approval and shall conform
to the approved facade plan.
14.Sidewalks of not less than six (6') feet in width along thoroughfares and collectors and five (5')
in width along residential streets, and barrier free ramps at all curb crossings shall be provided
per Town standards.
15. Approval of the site plan is not final until all engineering plans are approved by the
Engineering Department.
16. Site plan approval is required prior to grading release.
17. All new electrical lines shall be installed and/or relocated underground.
18. All mechanical equipment shall be screened from public view in accordance with the Zoning
Ordinance.
19.Impact fees will be assessed in accordance with the land use classification(s) identified on
the Site Data Summary Table; however, changes to the proposed land use at the time CO and/or
finish-out permit may result in additional impact fees and /or parking requirements.
OWNER:
Prosper Industrial 102
Joint Venture
4265 Kellway Circle
Addison, TX 75225
Phone: 214-793-5790
30' BUILDING SETBACK
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ALL STORAGE PROSPER
TOWN OF PROSPER CASE #: S16-0011
COLLIN COUNTY SCHOOL LAND,
NUMBER 12 SURVEY, ABSTRACT NUMBER 147
5.000 AC. GROSS / 4.77 AC. NET
TOWN OF PROSPER, COLLIN COUNTY, TEXAS
SEPT. 16, 2016
Rev. 1 - 11.18.16
Rev. 2 - 11.29.16
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DIMENSIONS SHOWN FOR DRIVES ARE
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Building Height - 49'-2"Building Height - 41'-10"
Item 10
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B A N N I S T E R E N G I N E E R I N G240 N. Mitchell RoadMansfield, TX 76063 817.842.2094 817.842.2095 faxREGISTRATION # F-10599 (TEXAS)PREPARED BY:PROJECT NO. 152-16-06CONTACT: DREW J. DUBOCQ, RLA
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Item 10
Item 10
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Alex Glushko
Subject:FW: Specific use permit for Storage Area Case S16-0011
From: John Tarlton [mailto:]
Sent: Tuesday, December 27, 2016 1:47 PM
To: Pamela Clark
Subject: Specific use permit for Storage Area Case S16‐0011
Pamela:
I represent the Village at Prosper Trail HOA. We received notice about the storage area zoning change request. We
wanted the Town to know that the Association, the Board of Directors, and the 167 owners at the Village at Prosper Trail
subdivision are not in favor of the Town approving this zoning change. The owners do not feel this is in the best interest
of their neighborhood, the Town, nor this area of town as a whole.
If you have any questions, please feel free to contact me. Thanks.
John C. Tarlton, CMCA, AMS, TCLS, TCLPM
President
Junction Realty, Inc.
dba Junction Property Management
P.O. Box 810552
Dallas, TX 75381-0552
"Now it is required that those who have been given a trust must prove faithful. 1 Cor 4:2"
Item 10
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr, P.E., Executive Director of Development and Community
Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Update on Roadway Projects.
Description of Agenda Item:
At the November 16, 2016, North Texas Tollway Authority (NTTA) Board of Directors meeting, the
Five-Year Capital Plans were approved and included the extension of the Dallas North Tollway
main lanes and bridge over US 380. Included in this staff report is a schematic design of the
proposed work that is anticipated to be complete in 2022. However, the anticipated schedule of
completion for these improvements is dependent on Collin County’s completion of the southbound
frontage road north of US 380 and the Texas Department of Transportation (TxDOT) finishing the
work on US 380 between the Collin County/Denton County Line and Lovers Lane.
At this time Collin County anticipates beginning the construction of the southbound frontage road
north of US 380 in late 2017 with an estimated completion in 2018. Included in the project are the
two southbound lanes along with cross connections to the existing northbound frontage road where
appropriate. Within the limits of the Town of Prosper, traffic signals are anticipated to be
constructed at Prosper Trail and at Frontier Parkway. There is already a traffic signal at First
Street. The limits of construction are from US 380 to FM 428 and the current estimated
construction cost for the project is $18 million.
As for the improvements along US 380, TxDOT’s contractor, Mario Sinacola & Sons, Inc., started
construction in January 2016, and is anticipated to be complete by the end of 2018. The scope of
this project includes the widening of the exiting four-lane undivided rural highway into a six-lane
suburban freeway with frontage roads in each direction. At the Dallas North Tollway, an overpass
will be constructed, which will be the second level below the future Dallas North Tollway overpass,
which will be the third level. This will provide an increased level of service for thru traffic traveling
along US 380. The project also includes a third level overpass at Preston Road that will allow the
main lanes of US 380 to travel over Preston Road unobstructed. The construction cost for this
project is over $52 million.
While not a part of the US 380 widening project discussed above, TxDOT recently approved the
traffic signal construction plans for the intersection of Windsong Parkway/Hollyhock Road at US
380. Terra Verde Group (TVG) will be bidding out the project this month and expects construction
to begin in February 2017, with completion by the end of March 2017. The estimated construction
cost for the signal is $307,000 and is being funded by the adjacent developments.
Prosper is a place where everyone matters.
ENGINEERING
Item 11
Page 2 of 2
Budget Impact:
The NTTA’s anticipated budget for the extension of the Dallas North Tollway main lanes and bridge
over US 380 is $100 million. Around 2010, the Town of Prosper requested that braided ramps
north of US 380 be included in the schematic design of the overpass and the Town committed to
paying for the additional costs associated with the braided ramps. The ramps being constructed
with this project are the ramps the Town agreed to pay for and in 2010 dollars, the estimate was $8
million. As the project progresses, this estimate will be refined.
Attached Documents:
1. Dallas North Tollway Phasing Plan
2. NTTA Schematic Design at US 380 Overpass
3. US 380 Construction
Town Staff Recommendation:
Town staff recommends that the Town Council provide feedback on the Roadway Projects.
Item 11
Item 11
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CONTRACT NO.
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SCALENOTESFILE
--HALFF
DRAWN
HALFF
DESIGNED
EXHIBIT:
NORTH TEXAS TOLLWAY AUTHORITY
prepared by, or under the supervision of:
for Construction, Bidding, or Permit Purposes. They were
These documents are for Interim Review and not intended
ENGINEERS SURVEYORS SCIENTISTS
PRELIMINARY - FOR INTERIM REVIEW ONLY
HALFF ASSOCIATES, INC.
NELSON L. UNDERWOOD
91203 MARCH, 2008
PE# Date
2008
MARCH
N
END BRIDGE
DNT.STA.1649+62.25
EXHIBIT
DALLAS NORTH TOLLWAY EXTENSION
LEGEND:
65
PROPOSED RAMP / DIRECT CONNECTOR
PROPOSED DNT 4A MAIN LANES
PROPOSED BRIDGE
PROPOSED PROJECT (BY OTHERS)
CONTROL OF ACCESS LINE
FUTURE BRAIDED RAMP PAVEMENT
FUTURE BRAIDED RAMP BRIDGE
ADDITIONAL RIGHT-OF-WAY REQUIREMENTS
PROPOSED TOLL GANTRY
POTENTIAL DISPLACEMENTS
EXISTING CROSS & LOCAL STREET
EXISTING FRONTAGE ROAD
AND CROSS STREETS
PROPOSED FRONTAGE ROAD
PROPOSED ONE WAY TRAFFIC BARRIER
PROPOSED TWO WAY TRAFFIC BARRIER
PROPOSED NOISE WALL
PROPOSED RETAINING WALL
PROPOSED DNT 4A CENTERLINE
PAVEMENT TO BE REMOVED
PAVEMENT EDGE
EXISTING CONTOURS
T GANTRY SYMBOL
EXISTING POWER POLE
DIRECTION OF TRAFFIC
STORM INLET
PROPOSED STORM DRAINAGE
EXISTING STORM DRAINAGE
100 YEAR FLOODPLAIN
PROPERTY PARCEL #
PROPOSED DRAINAGE EASEMENT
PROPERTY LINE
PROPOSED R.O.W.
EXIST.ROW
Item 11
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Page 1 of 2
To: Mayor and Town Council
From: Dudley Raymond, RLA., Director of Parks and Recreation
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon approving a Guaranteed Maximum Price (GMP) Amendment and
Second Addendum to the Standard Form of Agreement AIA Document A133-2009 between
Dean Electric, Inc., dba Dean Construction, and the Town of Prosper, related to Construction
Manager-At-Risk services for the Town of Prosper Frontier Park North Field Improvements
Project; and authorizing the Town Manager to execute same.
Description of Agenda Item:
On April 26, 2016, the Town Council approved the Standard Form of Agreement and related
documents with Dean Construction, for the Construction Manager-At-Risk for the Town of
Prosper Frontier Park North Field Improvements Project.
At the December 13, 2016 Town Council Meeting, Town staff summarized with Town Council
the initially submitted GMP for the project coming in at $8,141,037.56, which is $1,113,312.56,
over the current project budget, and recommended the following deductions to bring the project
closer to budget:
Prosper is a place where everyone matters.
PARKS &
RECREATION
Item 12
Page 2 of 2
The current approved CIP budget for the Frontier Park North Field Improvements Project is
$10,451,225.00. $496,000.00 was allocated for the design contract, $10,500.00 for geotechnical
work, and $3,292,550.00 awarded to Hellas Construction for the artificial turf. The current CIP
budget does not include the recently approved $375,000.00 from Collin County, which is to be
used towards the playground, pedestrian bridge, and hike and bike trail. With the addition of the
funds from Collin County, the available budget for the project is $10,826,225.00. Of that budget
amount, $7,027,175.00 was anticipated for the GMP. The proposed GMP is $7,413,764.86,
$386,589.86 over the available budget. Recommended funding is discussed in greater detail in
the Budget Impact section below.
The contractor estimated date of substantial completion is December 30, 2017. This means the
fields will not be ready until Spring 2018 for use and reservations. Town staff is coordinating
with the Prosper Youth Sports Commission (PYSC) to ensure there are minimal issues with field
usage.
Budget Impact:
With the addition of funds from Collin County and costs of previously allocated scope of works,
the remaining funds for the GMP are $7,027,175.00. The $386,590, is to be funded from the
Park Dedication Fee Fund which is included in a proposed CIP amendment. In addition, staff is
recommending that an additional project budget amount of 2% ($148,000.00) be included in the
CIP Amendment to cover any unforeseen expenses related to the project. This is similar to what
was done with Town Hall/Multi-Purpose Facility. Since the additional project budget amount is
outside the approved GMP, Town Council will have the authority over approving any future
GMP Amendments for use of these funds. The total additional funds needed meet the funding
requests, which will be from Park Dedication Fees (Fund Account # 610-4045-60-00), is
$534,590.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.P., has approved the amendments as to form and
legality.
Attached Documents:
1. GMP Amendment
2. Second Addendum to the Standard Form of Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council approve a Guaranteed Maximum Price (GMP)
Amendment and Second Addendum to the Standard Form of Agreement between Dean
Electric, Inc., dba Dean Construction, and the Town of Prosper, related to Construction
Manager-At-Risk services for the Town of Prosper Frontier Park North Field Improvements
Project; and authorizing the Town Manager to execute same.
Proposed Motion:
I move to approve a Guaranteed Maximum Price (GMP) Amendment and the Second
Addendum to the Standard Form of Agreement between Dean Electric, Inc., dba Dean
Construction, and the Town of Prosper, related to Construction Manager-At-Risk services for
the Town of Prosper Frontier Park North Field Improvements Project; and authorize the Town
Manager to execute same.
Item 12
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Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon an ordinance amending the FY 2016-2017 Budget and Capital
Improvement Plan.
Description of Agenda Item:
The proposed amendment to the ordinance for FY 2016-2017 Budget Authority and Capital
Improvement Plan includes the following project:
Frontier Park North Field Improvements:
On December 13, 2016, staff discussed with the Town Council the latest status update on the
project and funding. The Guaranteed Maximum Price (GMP) came in over budget and staff
recommended deductions to decrease the proposed GMP to $7,413,764.86. Council will be
considering at the January 10, 2017 meeting, awarding the GMP to Dean Construction and
Finance is recommending the additional funding needed to support this project.
The current CIP budget for Frontier Park North Field Improvements of $10,026,225 includes
$496,000 for the design services provided by Dunaway and Associates, $10,500 for geotechnical
work performed by Fugro Consultants, and $3,292,550 awarded to Hellas Construction for the
artificial turf. The GMP to Dean Construction in the amount of $7,413,764.86 results in an overall
budget of $11,212,815, which is $1,186,590, more than the current approved budget of
$10,026,225. Included in the CIP Amendment is the $375,000 grant recently approved from
Collin County. Park Dedication Fees will be appropriated to the project of $425,000, which will
decrease the construction cost shortfall to $386,590.
In addition to the increase in funding for the GMP, additional funding for the 2% project
contingency of $148,000, which results in a total increase of $534,590, to the project budget which
will be funded from the Park Dedication Fee Fund Account # 610-4045-60-00-1603-PK, for a total
project budget of $11,360,815.
FINANCE
Prosper is a place where everyone matters.
Item 13
Page 2 of 2
Budget Impact:
Staff proposes to increase funding allocations for the project as follows:
Project Funding Description Current Proposed Difference
Debt Issuance 2016 GO Bonds 1,150,000 1,150,000 +0
Debt Issuance 2016 CO Bonds 7,676,225 7,676,225 +0
Future Debt Issuance 2017 CO Bonds 700,000 700,000 +0
Grant Revenue Texas Parks and Wildlife Grant 500,000 500,000 +0
Grant Revenue Collin County Grant 0 375,000 +375,000
Park Improvement Fees Rolling forward FY2016 budget 0 425,000 +425,000
Park Dedication Fees Revenue to be allocated to Project 0 534,590 +534,590
10,026 Total Funding Sources 10,026,225 11,360,815 +1,334,590
Attached Documents:
1. Ordinance
2. CIP Amendment
Town Staff Recommendation:
Town staff recommends that the Town Council approve an ordinance amending the FY 2016-
2017 Budget and Capital Improvement Plan.
Proposed Motion:
I move to approve an ordinance amending the FY 2016-2017 Budget and Capital Improvement
Plan.
Item 13
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
ORDINANCE NO. 16-55 (FY 2016-2017 BUDGET) AND ALLOCATING FUNDS
TO FUND INCREASED EXPENDITURE OF $1,334,590 IN THE SPECIAL
REVENUE FUND BUDGET; PROVIDING FOR REPEALING, SAVINGS AND
SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF
THIS ORDINANCE.
WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has
investigated and determined that it will be beneficial and advantageous to the residents of the
Town of Prosper, Texas (“Prosper”), to amend Ordinance No. 16-55 (FY 2016-2017 Budget) for
the purposes listed in Exhibit “A,” attached hereto and incorporated herein by reference; and
WHEREAS, the changes will result in budgeted funds being reallocated within the
General Fund and an overall net increase in the budget for funding from fund balance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS. THAT:
SECTION 1
Findings Incorporated. The findings set forth above are incorporated into the body of
this Ordinance as if fully set forth herein.
SECTION 2
Ordinance No. 16-55 (FY 2016-2017 Budget) is hereby amended to allow for increases
to appropriations as shown in Exhibit “A,” attached hereto and incorporated herein by reference.
SECTION 3
Savings/Repealing Clause. All provisions of any ordinance in conflict with this
Ordinance are hereby repealed, but such repeal shall not abate any pending prosecution for
violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being
commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining
portions of conflicting ordinances shall remain in full force and effect.
SECTION 4
Severability. Should any section, subsection, sentence, clause, or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force
and effect. Prosper hereby declares that it would have passed this Ordinance, and each section,
subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more
sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.
SECTION 5
Effective Date. This Ordinance shall become effective immediately upon its passage.
Item 13
Ordinance No. 17-__, Page 2
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 10TH DAY OF JANUARY, 2017.
TOWN OF PROSPER, TEXAS
___________________________________
Ray Smith, Mayor
ATTEST TO:
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
________________________________
Terrence S. Welch, Town Attorney
Item 13
Ordinance No. 16-91, Page 3
Special Revenue Fund(s)Original
Budget
Current
Budget
Amended
Budget
Increase
(Decrease)
Park Dedication Fund
Expenditures:
Parks Dept
Frontier Park Field Improvements CIP Project
Grant Revenue $ 10,026,225 $ 10,026,225 $ 10,401,225 $ 375,000
GMP Award $ 10,026,225 $ 10,026,225 $ 10,935,815 $ 909,590
Park Improvement Fund
Expenditures:
Parks Dept
Dedication Fees $ - $ - $ 425,000 $ 425,000
Total $ 10,026,225 $ 10,026,225 $ 11,360,815 $ 1,334,590
Total Expenditures 1,334,590
Net Effect All Funds 959,590$
EXHIBIT "A"
BUDGET AMENDMENT
FISCAL YEAR 2016-2017
January 10, 2017
Item 13
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Item 13
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon an ordinance amending the Town’s Code of Ordinances, Appendix A,
“Fee Schedule,” Section XI, “Rates for Collection of Solid Waste and Recyclables.”
Description of Agenda Item:
On October 25, 2016, Town Council approved a new exclusive franchise agreement with
Progressive Waste Solutions of TX, Inc., d/b/a Waste Connections. This franchise agreement
did not increase the collection fees and/or charges associated with these services for the next
two years. The exclusive franchise agreement will go into effect February 1, 2017, with four
optional two-year renewal periods.
Included in the new agreement is a change for the commercial, industrial, and/or multi-family
residents to be billed directly by Waste Connections, on a monthly basis.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed and approved the amended
ordinance as to form and legality.
Attached Documents:
1. Ordinance
Town Staff Recommendation:
Town staff recommends amending the Town’s Code of Ordinances, Appendix A, “Fee
Schedule,” Section XI, “Rates for Collection of Solid Waste and Recyclables.”
Recommended Motion:
I move to approve an ordinance amending the Town’s Code of Ordinances, Appendix A, “Fee
Schedule,” Section XI, “Rates for Collection of Solid Waste and Recyclables.”
Prosper is a place where everyone matters.
FINANCE
Item 14
TOWN OF PROSPER, TEXAS ORDINANCE NO. 17-__
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AMENDING APPENDIX A, “FEE SCHEDULE,” TO THE TOWN’S
CODE OF ORDINANCES BY REPEALING EXISTING SECTION XI THEREOF,
ENTITLED “RATES FOR COLLECTION OF SOLID WASTE AND
RECYCLABLES,” AND REPLACING IT WITH A NEW SECTION XI, “RATES
FOR COLLECTION OF SOLID WASTE AND RECYCLABLES”; PROVIDING
FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR
THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, on or about October 25, 2016, the Town of Prosper, Texas (“Town”),
entered into an Exclusive Franchise Agreement for the Collection, Hauling, Recycling and
Disposal of Municipal Solid Waste, Construction and Demolition Waste, and Recyclable
Materials (“Exclusive Franchise Agreement”) with Progressive Waste Solutions of TX, Inc.,
d/b/a WC of Texas; and
WHEREAS, the Town Council ("Town Council") has determined that its fees for the
collection of solid waste and recyclables, contained in Section XI of Appendix A to the Town’s
Code of Ordinances, should be revised to reflect the current fees to be collected pursuant to the
recently adopted Exclusive Franchise Agreement; and
WHEREAS, the Town Council has previously approved the rates contained in the
Exclusive Franchise Agreement; and
WHEREAS, the Town Council finds and determines that it will be advantageous,
beneficial and in the best interests of the citizens of Prosper to repeal existing Section XI,
“Rates for Collection of Solid Waste and Recyclables,” of Appendix A, “Fee Schedule,” of the
Code of Ordinances of the Town and adopt a new Section XI, “Rates for Collection of Solid
Waste and Recyclables.”
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT :
SECTION 1
All of the above premises are hereby found to be true and correct factual and legislative
determinations of the Town of Prosper and are hereby approved and incorporated into the body
of this Ordinance as if copied in their entirety.
SECTION 2
From and after the effective date of this Ordinance, existing Section XI, “Rates for
Collection of Solid Waste and Recyclables,” of Appendix A, “Fee Schedule,” of the Code of
Ordinances of the Town is hereby repealed in its entirety and replaced with a new Section XI,
“Rates for Collection of Solid Waste and Recyclables,” to read as follows:
Item 14
“Sec. XI Rates for Collection of Solid Waste and Recyclables
(a) Single-Family Residential Unit Services. For the Services provided to Single-Family
Residential, the Town’s Service Provider shall charge the following fees for all Single-Family
Residential Units that are located within the corporate limits of the Town, and billed by the Town
for utility services:
(1) $7.95 per month for each Single-Family Residential Unit utilizing one (1) Solid
Waste Poly-Cart;
(2) $2.61 per month for each Single-Family Residential Unit utilizing one (1)
Recycling Container;
(3) $4.41 per month for each additional Solid Waste Poly-Cart utilized by such
Single-Family Residential Unit; and
(4) $1.12 per month for each additional Recycling Container utilized by such Single-
Family Unit.
(b) Commercial Cart Collect Unit Services. For the Services provided to Commercial Cart
Collect Units, the Town’s Service Provider shall charge the following fees for all Commercial
Cart Collect Units that are located within the corporate limits of the Town and billed by the Town
for utility services:
(1) $17.50 per month for each Commercial Cart Collect Unit utilizing one (1) Solid
Waste Poly-Cart;
(2) $23.28 per month for each Commercial Cart Collect Unit utilizing two (2) Solid
Waste Poly-Carts;
(3) $2.61 per month for each Commercial Cart Collect Unit utilizing one (1)
Recycling Container;
(4) $11.67 per month for each additional Solid Waste Poly-Cart utilized by such
Commercial Collect Unit; and
(5) $1.12 per month for each additional Recycling Container utilized by such
Commercial Cart Collect Unit.
(c) Commercial. Industrial, and Multi-Family Residential Unit Municipal Solid Waste
Services.
(1) For the Services provided to Commercial, Industrial, and Multi-Family Residential
Units, the Town’s Service Provider shall charge per month for each
Non-Compacted Container utilized for the collection of Municipal Solid Waste the
following rates:
Container
Size
One
Collection
per Week
Two
Collections
per Week
Three
Collections
per Week
Four
Collections
per Week
Five
Collections
per Week
Six
Collections
per Week
3 Yards $60.67 $106.18 N/A N/A N/A N/A
4 Yards $72.35 $112.01 N/A N/A N/A N/A
6 Yards $89.84 $157.53 $225.05 $379.31 $474.14 $568.96
8 Yards $115.53 $192.54 $308.06 $505.74 $632.18 $758.62
10 Yards $144.41 $232.21 $389.70 $632.18 $790.23 $948.27
Item 14
For any collection that the Town’s Service Provider is required to make in excess of the
above weekly figures, the Town’s Service Provider shall charge the following additional
rates per additional collection, per Container:
Size of
Container
Each Additional
Collection
3 Yards $30.00
4 Yards $35.00
6 Yards $40.00
8 Yards $45.00
(1) For the Services provided to Commercial, Industrial, and Multi-Family Residential
Units, the Town’s Service Provider shall charge per month for each Compactor
Container utilized for the collection of Municipal Solid Waste the following rates:
Size Rate/Pick-Up
2 Yard $82.20 Equates to 8 yd 1x wk
4 Yard $119.40 Equates to 8 yd 2 x wk
6 Yard $156.60 Equates to 8 yd 3 x wk
8 Yard $193.80 Equates to 8yd 4 x wk
20 Yard $360.00 Haul Rate Includes 4 Tons - Each Additional = $33/ Ton
30 Yard $360.00 Haul Rate Includes 4 Tons - Each Additional = $33/ Ton
32 Yard $360.00 Haul Rate Includes 4 Tons - Each Additional= $33/ Ton
42 Yard $360.00 Haul Rate Includes 4 Tons - Each Additional= $33/ Ton
The foregoing rates apply to all Commercial, Industrial, and Multi-Family Residential
Units that are located within the Town’s corporate limits, and billed by the Town’s
Service Provider.
(d) Commercial, Industrial and Multi-Family Residential Unit Recycling Services. For the
Recycling Services provided to Commercial, Industrial, and Multi-Family Residential Units that
are located within the Town’s corporate limits, the Town shall bill for utility services the following
fees:
(1) $2.61 per month for each Commercial, Industrial, or Multi-Family Residential Unit
utilizing one (1) Recycling Container;
(2) $1.12 per month for each additional Recycling Container utilized by such
Commercial, Industrial, or Multi-Family Residential Unit.
Rates shall only apply to such Commercial, Industrial, and Multi-Family Residential Units
who have chosen to participate in the Town’s recycling program.
(e) Additional Bulky Item/Bundle Services. For the additional Bulky Item and/or Bundles
Services provided to Single-Family Residential Units, the Town’s Service Provider shall charge
the following fees:
(1) For each collection of excess Bulky Items and/or Bundles from a Single-Family
Residential Unit on the Town’s Service Provider’s regularly scheduled Bulky
Item/Bundle collection day, the Town’s Service Provider shall charge $25.00 per
Item 14
cubic yard for each cubic yard of Bulky Items and/or Bundles collected, in excess
of two (2) cubic yards from such Single-Family Residential Unit.
(2) For each collection of excess Bulky Items and/or Bundles from a Single-Family
Residential Unit not on the Town’s Service Provider’s regularly scheduled Bulky
Item/Bundle collection day, the Town’s Service Provider shall charge $95.00,
plus $100.00 per cubic yard for each cubic yard of Bulky Items and/or Bundles
collected from such Single-Family Residential Unit.
*The cubic yardage calculation will be based on an estimate provided by a supervisor
employed by the Town’s Service Provider.
(f) Roll-Off Services. Subject to adjustment by the Town’s Service Provider in its sole
discretion, the Town’s Service Provider shall charge for each Roll-Off utilized the following fees:
(1) $65.00 Delivery Fee
(2) $3.00 per day Rental Fee
(3) $345.00 Haul Fee (includes up to 4 tons)
(4) $ 33.00 per each additional ton in excess of 4 tons
The Town’s Service Provider will enter into agreements with each Commercial, Industrial, or
Residential Unit, on an individual basis, regarding the Roll-Off Services to be provided. The
Roll-Off Services will be billed directly to such Commercial, Industrial, or Residential Unit, and
will be collected by the Town’s Service Provider. The Roll-Offs provided must be located within
the Town in accordance with Town ordinances and policies.
(g) Subject to Town approval, the Town’s franchise fee, the Town’s administrative fee,
governmental fees, and a fuel surcharge fee may be added to the foregoing rates.”
SECTION 3
Any person, firm, corporation or business entity violating this Ordinance shall be
deemed guilty of a misdemeanor, and upon conviction thereof shall be fined a sum not
exceeding Five Hundred Dollars ($500.00). Each occurrence in violation of this Ordinance shall
constitute a separate and distinct offense. The penal provisions imposed under this Ordinance
shall not preclude the Town from filing suit to enjoin the violation nor shall it preclude the Town
from taking such other lawful action as is necessary to prevent or remedy any violation. The
Town retains all legal rights and remedies available to it pursuant to local, state and federal law.
SECTION 4
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation
of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced
for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said
ordinances shall remain in full force and effect.
SECTION 5
Should any section, subsection, sentence, clause or phrase of this Ordinance be
declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided
Item 14
that any and all remaining portions of this Ordinance shall remain in full force and effect. The
Town hereby declares that it would have passed this Ordinance, and each section, subsection,
clause or phrase thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses and phrases be declared unconstitutional or invalid.
SECTION 6
This Ordinance shall become effective and be in full force from and after its passage
and publication, as provided by the Revised Civil Statues of the State of Texas and the Home
Rule Charter of the Town of Prosper, Texas.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS ON THIS 10th DAY OF JANUARY, 2017.
___________________________________
Ray Smith, Mayor
ATTEST:
_____________________________________
Robyn Battle, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Item 14
Page 1 of 1
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Presentation on Waste Connections “3rd Eye Cam” features to the Solid Waste vehicles.
Description of Agenda Item:
The purpose of this item is to present the new features of the GPS system and 3rd Eye
cameras/recording devices that will enhance safety and driver behavior, reduce accident costs, and
include analytic software that provides scoring categories.
At tached Documents:
1.3rd Eye Cam Brochure
Town Staff Recommendation:
No recommendation is needed at this time as this item is for presentation purposes only.
Prosper is a place where everyone matters.
FINANCE
Item 15
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VEHICLE DAMAGE
XXVehicle damage and potential damage is-
sues are identified in this categor
XXInfractions in this category are sent to your
management team directly
FUNDAMENTALS
XXThis category is intended for basic safety
procedures including company policies, driving
skills and defensive driving skills.
XXInfractions in this category should be
coached immediately
DISTRACTIONS
XXThis category includes all driver distractions
while in the vehicle
XXInfractions include cell phone use and other
electronic communication devices
TRAFFIC VIOLATIONS
XXThese items are common traffic violations a
defined by State Laws
XXScoring is customized by company policies.
DRIVER BEHAVIOR:
XXItems in this category represent the state and
attitude of the driver.
EQUIPMENT:
XXItems in this category notify the supervisor of
camera and/or recording issues
Scoring Categories
Item 15
Outcomes...
XXCollision The vehicle has come in contact with any object.
XXNear Collision - Avoidable Near collision that could have been avoided by driver.
XXNear Collision - Unavoidable Near collision that is unavoidable by the driver while practicing safe driving.
XXOverturn (Rollover) The vehicle has rolled over due to unsafe driving behavior.
XXPossible Collision A potential collision that could not be confirmed by the review eam
Fundamentals...
XXBacking Up Unsafe Driver reverses and is not using proper safety procedures for backing.
XXBlank Stare Driver appears to be oblivious to his/her surroundings (i.e. daydreaming)
XXDriver Seat belt Unfastened (<15MPH) Driver is not wearing seat belt in approved areas and situations
(i.e. parking lots, company premises, service yard, etc.)
XXDriver Seat belt Unfastened (>15MPH) Vehicle is in motion with speed greater than 15MPH and does not have seat belt fastened.
XXFailed to Keep an Out Driver must allow for ample room to escape potential hazards and avoid accidents
(i.e. sudden stop, busy crosswalks, changing lanes, etc.)
XXFollowing Too Closely Following too close can result in a rear end collision. Maintaining a safe distance between
vehicles will help avoid potential collisions. The closer the driver is to the vehicle, the
higher the score. (1 sec. or less, 1.25-1.75 seconds , 2-2.75 seconds or 3-3.75 seconds)
XXLane Change Unsafe Drivers who do not observe safety procedures when changing lanes.
XXMirrors Not Checked Driver does not check mirrors to identify potential blind spots.
XXNO PPE Driver is not wearing proper PPE as described by company policies.
XXNo Turn Signal Driver turns the vehicle without properly initiated his/her turn signal.
XXNot Scanning Ahead Driver is not focusing on the road conditions ahead. Often caused by in cab distractions.
XXNot Scanning Intersection Driver enters an intersection without looking at either side of the intersection.
QUICK REFERENCE: SCORING
Item 15
QUICK REFERENCE: SCORING (CONT’D)
XXNot Scanning Roadway Driver is not aware of their surrounds from the front, side and behind. (i.e. not paying
attention to pedestrians, bicyclists, oncoming traffic etc.)
XXPassenger Seat belt Unfastened Passenger is not wearing a safety belt while vehicle is in motion greater than 15MPH.
XXPassing Unsafe Driver does not practice safety procedures when passing another vehicle.
XXToo Fast for Conditions Driver is driving too fast given the situation (i.e. parking lots, weather conditions, etc.)
XXUnsafe Railroad Crossing Driver does not practice safety procedures while crossing railroad.
XXWrong Driving Position Driver is in the wrong driving position as identifie by company policies.
Distractions...
XXAlcohol / Illegal Substance The use of illegal or policy-based substances while in the vehicle. Vehicle can be
stationary or moving.
XXCell Phone - Handheld (Risky) Driver is using handheld cell phone in a risky manner (i.e. not paying attention)
XXCell Phone - Hands free (Risky) Driver is using a hands free device is a risky manner.
XXCell Phone - Texting / Phone Use Driver is texting, emailing, surfin the web, etc. while driving.
XXElectronic Device Any other electronic device (laptop, tablet, etc.) being used while driving
XXFood / Drink (Risky) Driver is eating or drinking in a risky manner while driving
XXGrooming Driver is concentrated on grooming and not paying attention to the roadway.
XXLoud Music Driver is listening to music too loud which may result in not yielding to emergency services.
XXOther (Risky) Any other form of distraction has compromised the driver from safe driving.
XXOther Communication Device Any other type of communication device used whiled driving (i.e. radio)
XXPassenger (Risky) Passenger is distracting the driver.
XXSmoking (Risky) Driver is smoking in the vehicle. Will be scored based on company policies.
Item 15
QUICK REFERENCE: SCORING (CONT’D)
Traffic Violations...
XXNot on Designated Roadway Driver has taken the vehicle off road or in a restricted area.
XXOther Unsafe / Risky Violation Any other form of a traffic violatio
XXRed Light Driver runs through a red light. Defined as light has turned re at or prior to the vehicle
entering an intersection
XXRolling Stop Driver does not come to a complete stop
XXRunning Stop Driver runs through a stop sign
XXSpeeding Driver is exceeding the speed limit and/or company requirements.
XXWrong Direction in Traffi Driver is going the wrong way in traffic
Driver Behavior...
XXCompetitive / Aggressive Driving Driver is expressing unsafe behavior towards others (i.e. Road Rage) or driving
aggressively through traffi
XXDrowsy Driver is driving sporadically, seems to be in a daze.
XXFalling Asleep Driver is closing his/her eyes and is temporarily falling asleep by the wheel.
XXJudgement Error Driver makes a bad decision that has puts them and/or the vehicle at risk.
XXPositive Recognition Driver practices safe driving procedures during a potentially risky situation
XXReckless Driving Driver is intentionally driving dangerously putting others at risk.
Equipment...
XXCamera Issue Potential camera issues / concerns.
XXCamera Obstruction / Abuse Driver has blocked the camera lens.
XXTampering Driver has altered the 3rd Eye Cam Unit in an attempt to harm the hardware.
Item 15
Collision 0 Backing
Up
Unsafe 5 Alcohol/Illegal
substance 10
Near
Collision
-‐
Avoidable 5 Blank
Stare 4 Cell
Phone
-‐
Handheld
(Risky)3
Near
Collision
-‐
Unavoidable 0 Driver
Seatbelt
Unfastened
(<
15
mph)0 Cell
Phone
-‐
Hands
Free
(Risky)3
Overturn
(Rollover)0 Driver
Seatbelt
Unfastened
(>
15
mph)3 Cell
Phone
-‐
Texting
/
Phone
Use 3
Possible
Page 1 of 2
To: Mayor and Town Council
From: Kelly Neal, Finance Director
Through: Harlan Jefferson, Town Manager
Date: Town Council Meeting - January 10, 2017
Agenda Item:
Consider and act upon a resolution approving the Town of Prosper and Prosper EDC
Investment Policy and Investment Strategy and Addendum B of the Investment Policy:
Banks/Broker Dealer Questionnaire.
Description of Agenda Item:
In March 2006, the Prosper Town Council adopted an Investment Policy for the Town and
PEDC. This policy was last reviewed, revised, and adopted with changes in April 2015.
Recommended revisions to the policy resulted from a thorough review of recommended best
practices checklists to evaluate the requirements of the Public Fund Investment Act (PFIA)
along with the passage of HB 870 and HB 1148 in the 2015 legislative session, which are
attached. The Finance Subcommittee as well as the PEDC Board reviewed the proposed draft
in December 2016. Both groups recommend approval.
Under Section 2256.05(e) of the Texas Public Funds Investments Act, contained in Chapter
2256 of the Texas Government Code, the governing body of the investing entity shall review its
investment policy and investment strategies and shall adopt by rule, order, ordinance, or
resolution stating that it has reviewed the investment policy and investment strategies annually
and that the written instrument so adopted shall record any changes made to either the
investment policy or investment strategies.
Attached is the current policy redline with changes. The proposed Town of Prosper Investment
Policy is included as an attachment to the proposed resolution.
As noted above, the primary changes proposed to the Investment Policy are to reflect the
recommended best practices, PFIA checklist requirements, legislative changes, and the
designation of investment officers for PEDC. Under the Public Funds Investment Act,
investment officers must attend at least eight hours of instruction relating to the treasurer's or
officer's responsibilities not less than once in a two-year period. Currently, the Finance Director
and Accounting Manager are designated for the Town.
Additionally, the PEDC Investment Policy currently calls for the PEDC Treasurer and the
Accounting Manager to serve as investment officers. The proposed policy incorporates the
results of PEDC discussions on its designated officers between the Finance Director and PEDC
Treasurer.
Prosper is a place where everyone matters.
FINANCE
Item 16
Page 2 of 2
Vetting of Banks/Brokers:
Section 2256.005(k) of the Texas Public Funds Investment Act, contained in Chapter 2256 of
the Texas Government Code, requires broker/dealers to acknowledge receipt of the entity’s
investment policy, and the Town will require additional information in order for a bank/broker
dealer to qualify to be on the approved list.
The investment policy states the governing body or the Investment Officers acting as the
“Investment Committee” shall, at least annually, review, revise and adopt a list of qualified
broker/dealers and financial institutions that are authorized to engage in investment transactions
with the Town and PEDC. The Broker/Dealer Certification and Questionnaire is included as
Addendum B to the proposed Investment Policy.
The investment policy has identified the qualifying items to be on the approved list as follows:
• Eligibility
• Documentation Requirements
• Competitive Bids
The Finance Subcommittee and PEDC Board approved Addendum B in December 2016. Once
the list has been vetted, staff will submit to Council for formal approval of qualified banks and
brokers.
Legal Obligations and Review:
Terrance Welch of Brown & Hofmeister, L.L.P., has reviewed the resolution as to form and
legality.
Attached Documents:
1. Redline version of the current policy
2. Proposed Resolution for Investment Policy and Investment Strategy, and Addendum B:
Banks/Broker Dealers Questionnaire
3. 2015 PFIA Legislative changes
4. Best Practices and PFIA checklist
Town Staff Recommendation:
Town staff recommends approval of a resolution approving the Town of Prosper and Prosper
EDC Investment Policy and Investment Strategy and Addendum B of the Investment Policy:
Banks/Broker Dealers Questionnaire.
Proposed Motion:
I move to approve a resolution approving the Town of Prosper and Prosper EDC Investment
Policy and Investment Strategy and Addendum B of the Investment Policy: Banks/Broker
Dealer Questionnaire.
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TOWN OF PROSPER, TEXAS RESOLUTION NO. 17-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, REVIEWING, UPDATING AND ADOPTING THE TOWN OF PROSPER
AND PROSPER ECONOMIC DEVELOPMENT CORPORATION INVESTMENT
POLICY AND INVESTMENT STRATEGY; MAKING FINDINGS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Texas Public Funds Investment Act (“the Act”), contained in Chapter
2256 of the Texas Government Code, as amended, provides in Section 2256.005(e) thereof that
the governing body of an investing entity shall review its investment policy and investment
strategies not less than annually; and
WHEREAS, said section of the Act further provides that the governing body shall adopt
a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the
investment policy and investment strategies; and
WHEREAS, the Act requires the written instrument so adopted shall record any changes
made to either the investment policy or the investment strategies.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The Prosper Town Council hereby confirms that it has reviewed the Town of Prosper
and Prosper Economic Development Corporation Investment Policy and Investment Strategy
and adopts the Investment Policy dated January 10, 2017, with changes incorporated and
recorded for compliance, attached hereto as Exhibit “A”.
SECTION 2
This Resolution shall take effect from and after the date of its passage.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF JANUARY, 2017.
APPROVED:
___________________________________
Ray Smith, Mayor
ATTEST:
_________________________________
Robyn Battle, Town Secretary
Item 16
Resolution No. 17-__, Page 2
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Item 16
Exhibit "A"
PROSPER IS A PLACE WHERE EVERYONE MATTERS
TOWN OF PROSPER, TEXAS
and
PROSPER ECONOMIC DEVELOPMENT CORPORATION
INVESTMENT POLICY
JANUARY 10, 2017
Item 16
Revised 01/2017 Investment Policy Page 2 of 26
INVESTMENT POLICY
Table of Contents
PREFACE 4
I.PURPOSE 4
A.FORMAL ADOPTION 4
B.SCOPE 4
C.REVIEW AND AMENDMENT 5
D.INVESTMENT STRATEGY 5
II.INVESTMENT OBJECTIVES 6
A.SAFETY OF PRINCIPAL 6
B.MAINTENANCE OF ADEQUATE LIQUIDITY 6
C.RISK OF LOSS 6
D. YIELD 6
III.INVESTMENT POLICIES 7
A.AUTHORIZED INVESTMENTS 7
B.PROTECTION OF PRINCIPAL 12
C.INVESTMENT ADVISERS AND SECURITIES DEALERS 15
D. RESPONSIBILITY AND CONTROL 16
IV.INVESTMENT STRATEGY 1921
B.OPERATING FUNDS 21
C. CONSTRUCTION AND CAPITAL IMPROVEMENT FUNDS 2021
D.DEBT SERVICE FUNDS 2021
APPENDIX “A” – GLOSSARY OF TERMS 2121
APPENDIX “B” – BANKS/BROKER DEALER QUESTIONAIRE
Item 16
Revised 01/2017 Investment Policy Page 3 of 26
APPENDIX “C” – RESOLUTION FOR ADOPTION OF INVESTMENT POLICY
APPENDIX “D” –PUBLIC FUNDS INVESTMENT ACT
Item 16
Revised 01/2017 Investment Policy Page 4 of 26
PREFACE
The Town of Prosper and the Prosper Economic Development Corporation are separately
chartered, governed, and operated entities. Each ENTITY adheres to its own governing documents
and the Public Funds Investment Act. Each ENTITY additionally seeks to safely and effectively
manage the funds under its control. To achieve those requirements, the governing body of each
ENTITY has legally adopted this Investment Policy.
Throughout this Investment Policy, the two entities shall be singularly referred to as “ENTITY”
and collectively referred to as “PROSPER.”
It is the policy of PROSPER that, giving due regard to the safety and risk of investment, all
available funds shall be invested in conformance with State and Federal Regulations, applicable
Bond Resolution requirements, adopted Investment Policy and adopted Investment Strategy.
Effective cash management is recognized as essential to good fiscal management. A
comprehensive and effective cash management system will be pursued to optimize investment
interest earnings as viable and material revenue to all PROSPER funds. PROSPER’s portfolio
shall be designed and managed in a manner responsive to the public trust and consistent with all
Federal regulations, State of Texas statutes and other legal requirements, including the Town
Charter, Town Ordinances, Articles of Incorporation, and this Policy.
I.PURPOSE
A.Formal Adoption
This Investment Policy is authorized by PROSPER in accordance with Chapter 2256,
Texas Government Code, the Public Funds Investment Act, herein referred to as
“PFIA”.
B.Scope
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Revised 01/2017 Investment Policy Page 5 of 26
This Investment Policy applies to all of the investment activities of PROSPER. These
funds are accounted for in the Town’s Comprehensive Annual Financial Report
(CAFR) and include:
•General Fund
•Debt Service Funds
•Special Revenue Funds
•Capital Project Funds
•Enterprise Funds
•Internal Service Funds
•Economic Development Corporation Funds
•Any new fund created by the Town
The Town of Prosper may consolidate cash balances from multiple funds to maximize
investment earnings. Investment income will be allocated to the various funds based
on their respective participation and in accordance with generally accepted accounting
principles.
This Policy establishes guidelines for:
1.Who can invest PROSPER funds,
2.How PROSPER funds will be invested, and
3.When and how a periodic review of investments will be made.
In addition to this Policy, bond funds (as defined by the Internal Revenue Service) shall
be managed in accordance with their issuing documentation and all applicable State
and Federal Law.
All investments made with PROSPER funds prior to the adoption of this Investment
Policy shall be held or liquidated as determined to be in the best interest of the financial
well being of PROSPER. PROSPER will also monitor changes in the credit ratings of
its investments quarterly using a number of resources including rating agencies,
broker/dealers or financial publications. PROSPER shall take all prudent measures that
are consistent with its investment policy to liquidate an investment that does not have
the minimum rating.
C.Review and Amendment
This Policy shall be reviewed annually by the ENTITY’s governing body. The
ENTITY’s governing body shall adopt a written document stating that it has reviewed
the Investment Policy.
D.Investment Strategy
In conjunction with the annual Policy review, the ENTITY’s governing body shall
review the separate written Investment Strategy for each of PROSPER’s funds. The
Item 16
Revised 01/2017 Investment Policy Page 6 of 26
Investment Strategy must describe the investment objectives for each particular fund
according to the following priorities:
1.Investment suitability,
2.Preservation and safety of principal,
3.Liquidity,
4.Marketability prior to maturity of each investment,
5.Diversification, and
6.Yield.
II.INVESTMENT OBJECTIVES
A.Safety of Principal
The primary objective of all investment activity is the preservation of capital and the
safety of principal in the overall portfolio. Each investment transaction shall seek to
ensure first that capital losses are avoided, whether they are from securities defaults or
erosion of the market value.
B.Maintenance of Adequate Liquidity
C.The investment portfolio will remain sufficiently liquid to meet the cash flow
requirements that might be reasonably anticipated. Liquidity shall be achieved
by matching investment maturities with forecasted cash flow requirements;
investing in securities with active secondary markets; and maintaining
appropriate portfolio diversification.Risk of Loss
All participants in the investment process will seek to act responsibly as custodians of
the public trust. Investment officials will avoid any transactions that might impair public
confidence in the Town’s ability to govern effectively. The governing body recognizes that in
a diversified portfolio, occasional measured losses due to market volatility are inevitable, and
must be considered within the context of the overall portfolio’s investment return, provided
that the adequate diversification has been implemented and the terms of this policy have
been followed.D. Yield
The investment portfolio shall be designed with the objective of attaining a market rate
of return throughout budgetary and economic cycles, taking into account the
investment risk constraints and liquidity needs. Return on investment is of secondary
importance compared to the safety and liquidity objectives described above. Core
Item 16
Revised 01/2017 Investment Policy Page 7 of 26
investments are limited to relatively low risk securities in anticipation of earning a fair
return relative to the risk being assumed.
III.INVESTMENT POLICIES
A.Authorized Investments
Investments described below are authorized by PFIA as eligible securities for
PROSPER. In the event an authorized investment loses its required minimum credit
rating, all prudent measures will be taken to liquidate said investment. Additionally,
PROSPER is not required to liquidate investments that were authorized at the time of
purchase in the event that subsequent legislation renders certain securities as no longer
authorized for purchase by the Town. PROSPER’s funds governed by this Policy may
be invested in:
1.Obligations of Governmental Entities (Section 2256.009). Except for the items
listed in 1.e. below, the following are authorized investments for obligations of
governmental agencies:
a.Obligations, including letters of credit, of the United States or its agencies and
instrumentalities;
b.Direct obligations of the State of Texas or its agencies and instrumentalities;
c.Other obligations, the principal and interest on which are unconditionally
guaranteed or insured by, or backed by the full faith and credit of, the State of
Texas or the United States or their respective agencies and instrumentalities,
including obligations that are fully guaranteed or insured by the Federal Deposit
Insurance Corporation or by the explicit full faith and credit of the United
States;
d.Obligations of states, agencies, counties, cities, and other political subdivisions
of any State having been rated as to investment quality by a nationally
recognized investment rating firm and having received a rating of not less than
“A” or its equivalent;
Item 16
Revised 01/2017 Investment Policy Page 8 of 26
e.The following are not authorized investments for PROSPER:
1.Obligations whose payments represent the coupon payments on the
outstanding principal balance of the underlying mortgage-backed security
collateral and pays no principal (Interest Only);
2. Obligations whose payments represent the principal stream of cash flow
from the underlying mortgage-backed security collateral and bear no
interest (Principal Only);
3.Collateralized mortgage obligations that have a stated final maturity date of
greater than 10 years; and
4.Collateralized mortgage obligations the interest rate of which is
determined by an index that adjusts opposite to the changes in the market
index (Inverse Floater).
2.Financial Institution Deposits (Section 2256.010). Certificates of deposit or
share certificates provided the certificate is
a.Issued by a depository institution that has its main office or a branch office in
Texas that is:
1.Guaranteed or insured by the Federal Deposit Insurance Corporation or its
successor or the National Credit Union Share Insurance Fund or its
successor; or
2.Secured by obligations that are described by 1. (Obligations of
Governmental Entities) above, which are intended to include all direct
Federal agency or instrumentality issued mortgage backed securities, but
excluding those mortgage-backed securities of the nature described in
1.e. above, that have a market value of not less than the uninsured amount
of the deposit; or
3.Secured in any other manner and amount provided by the law for deposits
of PROSPER.
b.In addition to the authority to invest funds in certificates of deposit under
Subsection “a”, an investment in certificates of deposit made in accordance
with the following conditions is an authorized investment:
Item 16
Revised 01/2017 Investment Policy Page 9 of 26
1. The funds are invested through:
(a)a broker that has its main office or a branch office in this state and is
selected from a list adopted by the investing entity as required by
Section 2256.025; or
(b)a depository institution that has its main office or a branch office in this
state and that is selected by the investing entity;
2. The broker or the depository institution selected by the investing entity
under Subdivision (1) arranges for the deposit of the funds in certificates of
deposit in one or more federally insured depository institutions, wherever
located, for the account of the investing entity;
3. The full amount of the principal and accrued interest of each of the
certificates of deposit is insured by the United States or an instrumentality
of the United States; and
4. The investing entity appoints the depository institution selected by the
investing entity under Subdivision (1), an entity described by Section
2257.041(d), or a clearing broker-dealer registered with the Securities and
Exchange Commission and operating pursuant to Securities and Exchange
Commission Rule 15c3-3 (17 C.F.R. Section 240.15c3-3) as custodian for
the investing entity with respect to the certificates of deposit issued for the
account of the investing entity.
3.Mutual Funds (2256.014).
a.A no-load money market mutual fund is an authorized investment under this
subchapter if the mutual fund:
1. Is registered with and regulated by the Securities and Exchange Commission;
2. Provides the investing entity with a prospectus and other information
required by the Securities Exchange Act of 1934 (15 U.S.C. Section 78a et
seq.) or the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et
seq.);
3. Has a dollar-weighted average stated maturity of 90 days or fewer; and
4. Includes in its investment objectives the maintenance of a stable net asset
value of $1 for each share.
b.In addition to a no-load money market mutual fund permitted as an authorized
investment in Subsection (a), a no-load mutual fund is an authorized investment
under this subchapter if the mutual fund:
Item 16
Revised 01/2017 Investment Policy Page 10 of 26
1. Is registered with the Securities and Exchange Commission;
2. Has an average weighted maturity of less than two years;
3. Is invested exclusively in obligations approved by this subchapter;
4. Is continuously rated as to investment quality by at least one nationally
recognized investment rating firm of not less than AAA or its equivalent;
and
5. Conforms to the requirements set forth in Sections 2256.016(b) and (c)
relating to the eligibility of investment pools to receive and invest funds of
investing entities.
c.An Entity is not authorized by this section to:
1. Invest in the aggregate more than 15 percent of its monthly average fund
balance, excluding bond proceeds and reserves and other funds held for debt
service, in mutual funds described in Subsection (b);
2. Invest any portion of bond proceeds, reserves and funds held for debt service,
in mutual funds described in Subsection (b); or
3. Invest its funds or funds under its control, including bond proceeds and
reserves and other funds held for debt service, in any one mutual fund
described in Subsection (a) or (b) in an amount that exceeds 10 percent of
the total assets of the mutual fund.
4.Local Government Investment Pools (2256.016). Eligible investment pools
organized and operating in compliance with PFIA described in section 2256.016
and 2256.019 have been authorized by the Town’s governing body; and whose
investment philosophy and strategy include seeking to maintain a stable net asset
value of $1 per share, and are consistent with this Policy and PROSPER’s ongoing
investment strategy.
5.Commercial Paper (2256.013). Commercial paper is an authorized investment
under this policy if the commercial paper:
a.Has a stated maturity of 270 days or fewer from the date of its issuance; and
b.Is rated not less than A-1 or P-1 or an equivalent rating by at least:
1.two nationally recognized credit rating agencies; or
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2.one nationally recognized credit rating agency and is fully secured by an
irrevocable letter of credit issued by a bank organized and existing under
the laws of the United States or any state.
6.Repurchase Agreements (2256.011).
a.A fully collateralized repurchase agreement is an authorized investment under
PFIA, Subchapter A, if the repurchase agreement:
1.has a defined termination date;
2.is secured by a combination of cash and obligations described by PFIA,
section 2256.009(a)(1); and
3.requires the securities being purchased by the Town to be pledged to the
Town, held in the Town’s name, and deposited at the time the investment is
made with the Town or with the third-party selected and approved by the
Town; and
4. is placed through a primary government securities dealer, as defined by the
Federal Reserve, or a financial institution doing business in this state.
b.In this section, “repurchase agreement” means a simultaneous agreement to
buy, hold for a specific time, and sell back at a future date obligations
described by Section 2256.009(a)(1), at market value at the time the funds are
disbursed of not less than the principal amount of the funds disbursed.
The term includes a direct security repurchase agreement and a reverse
Security repurchase agreement.
c.Notwithstanding any other law, the term of any reverse security repurchase a
agreement may not exceed 90 days after the date the reverse security
repurchase agreement is delivered.
d.Money received by an entity under the terms of a reverse security repurchase
agreement shall be used to acquire additional authorized investments, but the
term of the authorized investments acquired must mature not later than the
expiration date stated in the reverse security repurchase agreement.
7.Guaranteed Investment Contracts (2256.015).
a.A guaranteed investment contract is an authorized investment for bond proceeds
under this subchapter if the guaranteed investment contract:
1. Has a defined termination date;
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2.Is secured by obligations described by Section 2256.009(a)(1), excluding
those obligations described by Section 2256.009(b), in an amount at least
equal to the amount of bond proceeds invested under the contract; and
3. Is pledged to the entity and deposited with the Town or with a third party
selected and approved by the Town.
b.Bond proceeds, other than bond proceeds representing reserves and funds
maintained for debt service purposes, may not be invested under this subchapter
in a guaranteed investment contract with a term of longer than five years from
the date of issuance of the bonds.
c.To be eligible as an authorized investment:
1.The governing body of the Town must specifically authorize guaranteed
investment contracts as an eligible investment in the order, ordinance, or
resolution authorizing the issuance of bonds;
2.The Town must receive bids from at least three separate providers with no
material financial interest in the bonds from which proceeds were received;
3.The Town must purchase the highest yielding guaranteed investment
contract for which a qualifying bid is received;
4.The price of the guaranteed investment contract must take into account the
reasonably expected drawdown schedule for the bond proceeds to be
invested; and
5.The provider must certify the administrative costs reasonably expected to
be paid to third parties in connection with the guaranteed investment
contract.
B.Protection of Principal
PROSPER shall seek to control the risk of loss due to failure of a security issuer or
grantor. Such risk shall be controlled by investing only in the safest types of securities
as defined in the Policy; by collateralization as required by law; and through portfolio
diversification by maturity and type.
The purchase of individual securities shall be executed “Delivery versus Payment”
(DVP) through PROSPER’s Safekeeping Agent. By so doing, PROSPER’s funds are
not released until PROSPER has received, through the Safekeeping Agent, the
securities purchased.
1. Diversification by Investment Type
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Diversification by investment type shall be maintained by ensuring an active and
efficient secondary market in portfolio investments and by controlling the market
and opportunity risks associated with specific investment types.
Bond proceeds may be invested in a single security or investment if PROSPER
determines that such an investment is necessary to comply with Federal arbitrage
restrictions or to facilitate arbitrage record keeping and calculation.
2.Diversification by Investment Maturity
In order to minimize risk of loss due to interest rate fluctuations, investment
maturities will not exceed the anticipated cash flow requirements of the funds.
Generally, PROSPER will not directly invest in securities maturing more than five
years from the date of purchase.
Maturity guidelines by fund type are discussed in Section IV, Investment Strategy.
3.Ensuring Liquidity
Liquidity shall be achieved by anticipating cash flow requirements, by investing in
securities with active secondary markets and by investing in eligible money market
mutual funds and local government investment pools.
A security may be liquidated to meet unanticipated cash requirements, to redeploy
cash into other investments expected to outperform current holdings, or otherwise
to adjust the portfolio.
4.Depository Agreements
Consistent with the requirements of State Law, PROSPER requires all bank
deposits to be federally insured or collateralized with eligible securities. Financial
institutions serving as PROSPER’s Depositories will be required to sign a
Depository Agreement with PROSPER and PROSPER’s safekeeping agent. The
safekeeping portion of the Agreement shall define PROSPER’s rights to the
collateral in case of default, bankruptcy, or closing and shall establish a perfected
security interest in compliance with Federal and State regulations, including:
•The Agreement must be in writing;
•The Agreement has to be executed by the Depository and PROSPER
contemporaneously with the acquisition of the asset;
•The Agreement must be approved by the Board of Directors or the designated
committee of the Depository and a copy of the meeting minutes must be
delivered to PROSPER;
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•The Agreement must be part of the Depository’s “official record” continuously
since its execution.
a. Allowable Collateral
Eligible securities for collateralization of PROSPER deposits are defined by
Chapter 2257, Texas Government Code, the Public Funds Collateral Act, as
amended and meet the constraints of this Section III. A. 2.
b.Collateral Levels
The market value of pledged collateral must at all times be equal to or greater
than 105% of the principal and accrued interest for PROSPER balances, less
the applicable level of FDIC insurance.
c.Monitoring Collateral Adequacy
PROSPER shall require monthly reports of pledged securities marked to market
using quotes by a recognized market pricing service quoted on the valuation
date from all financial institutions with which PROSPER has collateralized
deposits. The Investment Officers will monitor adequacy of collateralization
levels to verify market values and total collateral positions.
d.Additional Collateral
If the collateral pledged for a deposit falls below adequate levels, as defined
above in Section 4.b. , the institution holding the deposit will be notified by the
Investment Officers and will be required to pledge additional securities no later
than the end of the next succeeding business day.
e.Security Substitution
Collateralized deposits often require substitution of securities. Any financial
institution requesting substitution must contact an Investment Officer for
approval and settlement. The substituted security’s value will be calculated and
substitution approved if the substitution maintains a pledged value equal to or
greater than the required security level. An Investment Officer must provide
written notification of the decision to the bank or the safekeeping agent holding
the security prior to any security release. Substitution is allowable for all
transactions, but should be limited, if possible, to minimize potential
administrative problems and transfer expense. The Investment Officers may
limit substitution and assess appropriate fees if substitution becomes excessive
or abusive.
5.Safekeeping
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a.Safekeeping Agreement
PROSPER shall contract with a bank or banks for the safekeeping of securities
either owned by PROSPER as a part of its investment portfolio or as a part of
its depository agreements.
b.Safekeeping of Deposit Collateral
All collateral securing bank deposits must be held by a third-party custodian
bank eligible under the Public Funds Collateral Act, and acceptable to and under
contract with PROSPER, or by a Federal Reserve Bank.
C.Investment Advisers and Securities Dealers
Investment Advisers shall adhere to the spirit, philosophy and specific terms of this
Policy and shall invest within the same “Standard of Care” as defined in Section E. 3.
below. Securities Dealers shall avoid recommending or suggesting transactions
outside that “Standard of Care.”
1.Selection of Investment Advisers
The selection of Investment Advisers will be performed by the Investment Officers.
The Investment Officers will establish criteria to evaluate Investment Advisers
including:
a.Adherence to PROSPER’s policies and strategies,
b.Investment performance and transaction pricing within accepted risk
constraints,
c.Responsiveness to PROSPER’s request for services, information and open
communication,
d.Understanding of the inherent fiduciary responsibility of investing public funds,
and
e.Similarity in philosophy and strategy with PROSPER’s objectives.
Selected Investment Advisers must be registered under the Investment Advisers
Act of 1940 or with the State Securities Board. A contract with an Investment
Adviser may not be for a term longer than two years and any contract, renewal or
extension must be approved by Town Council.
2.Selection of Authorized Securities Dealers
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The ENTITY’s governing body or its Investment Officers acting as the ENTITY’s
Investment Committee shall, at least annually, review, revise, and adopt a list of
qualified broker/dealers and financial institutions that are authorized to engage in
investment transactions with the ENTITY.
a.Eligibility
Authorized firms may include primary dealers or regional dealers that qualify
under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital
Rule), and qualified depositories.
b. Documentation Requirements
Brokers/dealers and financial institutions requesting to become qualified to
transact investment business with PROSPER shall be required to provide:
1. a completed Broker/Dealer Questionnaire (Appendix B) that provides
information regarding creditworthiness, experience and reputation; and
2. a Certification stating the firm has received, reviewed, understood and
agrees to comply with PROSPER’s investment policy. This Certification
also acknowledges that the business organization has implemented
reasonable procedures and controls in an effort to preclude investment
transactions conducted between PROSPER and the organization that are not
authorized by PROSPER’s investment policy, except to the extent that this
authorization is dependent on an analysis of the makeup of PROSPER’s
entire portfolio or requires an interpretation of subjective investment
standards; and
3.Provide an audited financial statement for the most recent period; and4.
Proof of certification by the National Association of Securities Dealers
(NASD); and
5. Proof of current registration with the State of Texas Securities
Commission.
PROSPER shall not enter into an investment transaction with a business
organization prior to receiving the written instruments described above.
c.Competitive Bids
It is the policy of PROSPER to require competitive bidding will be solicited in writing,
electronically, or any combo method for all individual security purchases and sales except
for:transactions with money market mutual funds and local government investment pools
D.Responsibility and Control
1. Authority to Invest
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The Town Manager, Finance Director, and the Accounting Manager are the
“Investment Officers” of the Town of Prosper. The PEDC Treasurer and the
Finance Director are the “Investment Officers” of the PEDC. The Investment
Officers are authorized to deposit, withdraw, invest, transfer, execute
documentation, and otherwise manage PROSPER’s funds according to this Policy.
The Investment Officers may authorize one or more Investment Officers to deposit,
withdraw or transfer funds out of or into an investment pool or money market
mutual fund in order to meet daily operating needs of PROSPER.
2.Prudent Investment Management
The designated Investment Officers shall perform their duties in accordance with
the adopted Investment Policy and internal procedures. In determining whether an
Investment Officer has exercised prudence with respect to an investment decision,
the investment of all funds over which the Investment Officer had responsibility,
rather than the prudence of a single investment shall be considered.
Investment Officers acting in good faith and in accordance with these policies and
procedures shall be relieved of personal liability.
3.Standard of Care
The standard of care used by PROSPER shall be that as defined in PFIA, Section
2256.006. It states:
“Investments shall be made with judgment and care, under circumstances then
prevailing, that a person of prudence, discretion and intelligence would exercise in
the management of the person’s own affairs, not for speculation, but for investment,
considering the probable safety of capital and the probable income to be derived.”
4.Standards of Ethics
The designated Investment Officers shall act as custodians of the public trust
avoiding any transactions which might involve a conflict of interest, the appearance
of a conflict of interest, or any activity which might otherwise discourage public
confidence. Investment Officers shall refrain from personal business activity that
could conflict with proper execution of the investment program, or which could
impair their ability to make impartial investment decisions. Additionally, all
Investment Officers shall file with the Texas Ethics Commission and the ENTITY’s
governing body a statement disclosing any
personal business relationship with a business organization seeking to sell
investments to PROSPER or any relationship within the second degree by affinity
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or consanguinity to an individual seeking to sell investments to PROSPER. For
purposes of this subsection, an Investment Officer has a personal business
relationship with business organization if:
a.The Investment Officer owns 10 percent or more of the voting stock or shares
of the business organization or owns $5,000 or more of the fair market value of
the business organization;
b.Funds received by the Investment Officer from the business organization
exceed 10 percent of the Investment Officer’s gross income for the previous
year; or
c.The Investment Officer has acquired from the business organization during the
previous year investments with a book value of $2,500 or more for the personal
account of the Investment Officer.
5.Establishment of Internal Controls
PROSPER’s Investment Officers will maintain a system of internal controls over
the investment activities of PROSPER.
6.Reporting
Investment performance will be monitored and evaluated by the Investment
Officers. The Investment Officers will provide a quarterly comprehensive report
signed by all Investment Officers to the ENTITY’s governing body. This
investment report shall:
a.Describe in detail the investment position of PROSPER,
b.Contain a summary statement, prepared in compliance with generally accepted
accounting principles, of each pooled fund group that states the:
1. beginning market value of the reporting period;
2. ending market value for the period;
3.fully accrued interest for the reporting period
c.State the book value and market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested;
d.State the maturity date of each separately invested asset that has a maturity date;
e.State the account or fund or pooled group fund in the state agency or local
government for which each individual investment was acquired; and
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f.State the compliance of the investment portfolio with PROSPER’s Investment
Policy, strategy, and PFIA.
In defining market value, sources independent of the investment provider will
determine valuations and consideration will be given to GASB Statement No. 31.
PROSPER, in conjunction with its annual financial audit, shall perform a
compliance audit of the management controls on investments and adherence to
PROSPER’s Investment Policy. If PROSPER invests in other than money market
mutual funds, investment pools or accounts offered by its depository bank in the
form of certificates of deposits, or money market accounts or similar accounts, the
reports prepared by the Investment Officers shall be formally reviewed at least
annually by an independent auditor, and the result of the review shall be reported
to the ENTITY’s governing body by that auditor.
7.Training
In order to insure the quality and capability of PROSPER’s investment personnel
making investment decisions, PROSPER shall provide periodic training in
investments for the investment personnel through courses and seminars offered by
GFOA, GFOAT, GTOT, TML, NCTCOG, ICMA, TSCPA, AICPA, or any
independent source or institute of higher learning approved by the Finance Director.
a.The Investment Officers shall:
1.attend at least 10 hours of training relating to the Investment Officers’
responsibilities within 12 months after taking office or assuming duties; and
2.attend an investment training session not less than once in a two-year period
that begins on the first day of the Town’s fiscal year and consists of the two
consecutive fiscal years after that date and receive not less than 8 hours of
instruction relating to investment responsibilities under this subchapter
from an independent source approved by the governing body of the local
government or a designated investment committee advising the investment
officer as provided for in the investment policy of the local government.
b.Training under this section must include education in investment controls,
security risks, strategy risks, market risks, diversification of investment
portfolio and compliance with PFIA.
IV.INVESTMENT STRATEGY STATEMENT
In order to minimize risk of loss due to interest rate fluctuations, investment maturities will
not exceed the aniticipated cash flow requirements of the fund. Investment guidelines by
fund-type are as follows:
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A.Active vs. Passive Strategy: Prosper intends to pursue an active vs. passive portfolio
management philosophy. Active management means that the financial markets will be
monitored by investment officials and investments will be purchased and sold based on the
Town’s parameters for liquidity and based on market conditions. All marketable securities
purchased shall have active secondary markets, unless a specific cash outflow is being
matched with an investment that will be held to maturity to meet that obligation. Securities
may be purchased as a new issue or in the secondary markets. Securities may be sold before
they mature if market conditions present an opportunity to benefit from the trade or if
changes in the market warrant the sale of securities to avoid future losses. Securities may
be purchased with the intent from the beginning to sell them prior to maturity or with the
expectation that the security would likely be called prior to maturity under the analyzed
market scenario. Market and credit risk shall be minimized by diversification.
Diversification by market sector and security types, as well as maturity, will be used to
protect Prosper from credit and market risk in order to meet liquidity requirements. The
portfolio will be structured to benefit from anticipated market conditions and to achieve a
reasonable return.
B. Operating Funds: Operating funds shall have their primary objective to assure that
anticipated cash outflows are matched with the adequate investment liquidity. The
secondary objective is to create a portfolio structure that will experience minimal volatility
during changing economic cycles. These objectives may be accomplished by purchasing
high quality, short to medium term securities in a laddered (maturities coming due regularly
and staggered to match cash outflows) or barbell (maturities that are placed very short term
and maturities that are longer term, such that the average achieves cash flows and income
similar to buying in the middle of those maturity spectrums) maturity structure and by
diversification among market sectors. The dollar-weighted average maturity of the
operating funds, based on the stated final maturity date of each security, will be calculated
and limited to one year or less.
C. Capital Project Funds and Special Purpose Funds: Capital project funds and special
purpose funds shall have as their primary objective to assure that anticipated cash outflows
are matched with adequate investment liquidity. These portfolios should have liquid
securities to allow for unanticipated project expenditures or accelerated project outlays due
to a better than expected or changed construction schedule. The portfolios shall be invested
based on cash flow estimates. The dollar-weighted average life of the portfolio should be
matched to that of the duration of the liabilities. Funds invested for capital projects may be
from bond proceeds that are subject to arbitrage rebate regulations.
D. Debt Service Funds: Debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the
required payment date. Securities purchased shall not have a stated final maturity date
which exceeds the debt service payment date.
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Appendix “A”
Glossary of Cash Management Terms
Accretion – Common investment accounting entry in which the book value of securities purchased
at a discount are gradually written up to the par value. The process has the effect of recording the
discount as income over time.
Accrued Interest – Interest earned, but not yet paid, on a bond.
Active Management – (also called active investing) refers to a portfolio management strategy
where the manager makes specific investments with the goal to time the investment based on
market conditions, monitor the voliatility (or risk), and allow for parameters for liquidity. This
will be performed by preparing 30 day cash flows to determine the liquidiy and actively bid out
types of investments the Town will invest in based on the market. Awarding the bid to the highest
yield while monitoring the risk.
Agency – See Federal Agency.
Amortization – Common investment accounting entry in which the book value of securities
purchased at a premium are gradually written down to the par value. The process has the effect of
recording the premium as a reduction to income over time.
Arbitrage – Dealing simultaneously in the same product in two markets to take advantage of
temporary price distortions at minimal risk
Basis Point – A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield; e.g., “1/4” of 1 percent is equal to 25 basis points.
Benchmark – Index used to compare risk and performance to a managed portfolio.
Bid – The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value – The original acquisition cost of an investment plus or minus the accrued
amortization or accretion.
Broker – A financial firm that brings securities buyers and sellers together in return for a fee. The
term “broker” is often used interchangeably with “dealer” to refer to a seller of investment
securities.
Callable Bond – A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Cash Settlement – A transaction which calls for delivery and payment of securities on the same
day that the transaction is initiated.
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Collateralization – Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Collateralized Mortgage Obligation (CMO) – A derivative mortgage-backed security (MBS)
created from pools of home mortgage loans. A single MBS is divided into multiple classes, each
class containing unique risk profile and security characteristics. A number of CMO classes are
expressly prohibited by Texas State law.
Commercial Paper – An unsecured short-term promissory note issued by corporations, with
maturities ranging from 1 to 270 days. Commercial paper must carry a minimum rating of A1/P1
in order to be eligible under the Texas Public Funds Investment Act.
Constant Maturity Treasury (CMT) – A calculated average released by the Federal Reserve of
all Treasury yields along a specific maturity point. This calculation is frequently used as a
benchmark for conservative government portfolios.
Coupon Rate – The annual rate of interest received by an investor from the issuer of certain types
of fixed-income securities. Also known as the “interest rate.”
Credit Risk – The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Derivative – Financial instruments whose value is derived from the movement of an underlying
index or security.
Dealer – A dealer, as opposed to a broker, sets as a principal in all securities transactions, buying
and selling for their own account. Often times, the terms “broker” and “dealer” are used
interchangeably to refer to a seller of investments securities.
Delivery Versus Payment (DVP) – A type of securities transaction in which the purchaser pays
for securities at the time of delivery either to the purchaser or his/her custodian.
Derivative Security – Financial instrument created from, or whose value depends upon, one or
more underlying assets or indices of asset values.
Discount – The amount by which the par value of a security exceeds the price paid for the security.
Diversification – A process of investing assets among a range of security types by sector, maturity,
and quality rating.
Dollar Weighted Average Maturity (WAM) – The average maturity of all the securities that
comprise a portfolio weighted by the dollar value of each security.
Fair Market Rate – A documented and verifiable rate of interest which approximates the average
rate which could have been earned on similar investments at the time of the transaction.
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Federal Agency – A debt instrument that carries a rating of AAA because it is government
sponsored.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank deposits,
currently up to $250,000 per account. Public deposits that exceed this amount must be properly
collateralized with investment securities or insured through a surety bond.
Financial Industry Regulatory Authority (FINRA) - the successor to the National Association
of Securities Dealers, Inc. (NASD). FINRA is a private corporation that focuses on regulatory
oversight of all securities firms that do business with the public; professional training, testing and
licensing of registered persons; arbitration and mediation; market regulation by contract for the
New York Stock Exchange, the NASDAQ Stock Market, Inc., the American Stock Exchange LLC,
and the International Securities Exchange.
Interest Rate – See “Coupon Rate.”
Internal Controls – An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met.
Interlocal Cooperation Act – Law permitting joint participation by local governments providing
one or more government functions within the State. This law [Section 891.001 et seq. of the Texas
Government Code (the “Act”)] has allowed for the creation of investment pools in Texas.
Investment Advisers Act of 1940 – Law which requires all Investment Advisers to be registered
with the SEC in order to protect the public from fraud.
Investment Policy – A concise and clear statement of the objectives and parameters formulated
by an investor or investment manager for a portfolio of investment securities. The Texas Public
Funds Investment Act requires that public entities have a written and approved investment policy.
Investment Pool – An entity created under the Interlocal Cooperation Act to invest public funds
jointly on behalf of the entities that participate in the pool.
Liquidity – A liquid investment is one that can be easily and quickly converted to cash without
substantial loss of value. Investment pools and money market funds, which allow for same day
withdrawal of cash, are considered extremely liquid.
Local Government Investment Pool (LGIP) – An investment by local governments in which
their money is pooled as a method for managing local funds.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value – A security’s par amount multiplied by its market price.
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Master Repurchase Agreement – A written contract covering all future transactions between the
two parties to a repurchase agreement.
Maturity – The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
“Weighted Average Maturity.”
Money Market Mutual Fund – Mutual funds that invest solely in money market instruments
(short term debt instruments, such as Treasury bills, commercial paper, bankers’ acceptance, repos
and federal funds).
Mortgage-Backed Security (MBS) – Security backed by pools of home loan mortgages.
Net Asset Value (NAV) – The value of a mutual fund or investment pool at the end of the business
day. NAV is calculated by adding the market value of all securities in a fund or pool, deducting
expenses, and dividing by the number of shares in the fund or pool.
Offer – An indicated price at which market participants are willing to sell a security. Also referred
to as the “Ask Price.”
Par – Face value or principal value of a bond, typically $1,000 per bond. A security’s par value
is multiplied by its coupon rate to determine coupon payment amount.
Passive Management – Involves the creation of a portfolio allocation that is the same as a specific
index to generate a return that is the same as the chosen index instead of outperforming it. Passive
investing involves leaving high cash balance in banks or pools and not taking advantage of spreads
in the market through other investment types.
Premium – The amount by which the price paid for a security exceeds the security’s par value.
Primary Government Securities Dealer (Primary Dealer) – One of 20 (as of 02/2011 ) large
government securities dealers who are required to submit daily reports of market activity and
monthly financial statements to the New York Federal Reserve Bank. Primary Dealers are
required to continually “make a market” in Treasury securities, buying or selling when asked,
thereby creating a liquid secondary market for US debt obligations.
Principal – The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prudent Investor Rule – Refers to an investment principle in the Public Funds Investment Act
outlining the fiduciary responsibilities of Investment Officers.
Regular Way Delivery – Securities settlement that calls for delivery and payment on the third
business day following the trade date (T + 3); payment on a T + 1 basis is currently under
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consideration. Mutual funds are settled on a same day basis; government securities are settled on
the next business day.
Repurchase Agreement (repo or RP) – An agreement of one party to sell securities at a specified
price to a second party and a simultaneous agreement of the first party to repurchase the securities
at a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) – An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first party
to resell the securities at a specified price to the second party on demand or at a specified date.
Safekeeping – Holding of assets (e.g., securities) by a financial institution.
Total Return – The sum of all investment income plus changes in the capital value of the portfolio.
For mutual funds, return on an investment is composed of share price appreciation plus any
realized dividends or capital gains. This is calculated by taking the following components during
a certain time period: (Price Appreciation) + (Dividends Paid) + (Capital Gains) = (Total Return).
Treasury Bills – Short term U.S. government non-interest bearing debt securities with maturities
of no longer than one year and issued with a minimum purchase of $100. Bills pay interest only
at maturity. The interest is equal to the face value minus the purchase price. Auctions of four
week, 13 week and 26 week bills are every week, while auctions of 52 week bills are done every
four weeks. The yields on these bills are monitored closely in the money markets for signs of
interest rate trends.
Treasury Notes – Intermediate U.S. government debt securities with maturities of one to 10
years and issued with a minimum purchase of $100. Treasury notes, or T-notes, are issued in
terms of 2, 3, 5, 7, and 10 years, and pay interest every six months until they mature.
Uniform Net Capital Rule – SEC Rule 15C3-1 outlining capital requirements for brokers/dealers.
Volatility – A degree of fluctuation in the price and valuation of securities.
Yield – The current rate of return on an investment security generally expressed as a percentage
of the security’s face value.
Yield-to-Call (YTC) – The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date.
Yield Curve – A graphic representation that depicts the relationship at a given point in time
between yields and maturity for bonds that are identical in every way except maturity. A normal
yield curve may be alternatively referred to as a positive yield curve.
Yield-to-Maturity – The rate of return yielded by a debt security held to maturity when both
interest payments and the investor’s potential capital gain or loss are included in the calculation of
return.
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Zero-coupon Securities – Security that is issued at a discount and makes no periodic interest
payments. The rate of return consist of a gradual accretion of the principal of the security and is
payable at par upon maturity.
Item 16
Addendum B
Prosper is a place where everyone matters.
BROKER/DEALER QUESTIONNAIRE
Name of Firm:
Address:
Phone: ( )
Fax: ( )
Account Representative:
Title:
Email:
Backup Representative:
Title:
Email:
Do you have a Texas office of the firm for brokerage or other services? Yes No
Address of Texas office
Nature of office
Has the representative been given clearance by the firm to be the sole representative for the
City’s account? Yes No
If yes, by whom?
How long has the direct representative been an institutional governmental securities broker at the
firm?
Does the firm have primary dealer status with the Federal Reserve? Yes No
Are you registered with the Financial Industry Regulatory Authority (FINRA)? Yes No
If so, please provide your last U-4 and any reportable events as well as your CRD #.
How long has the firm had primary dealer status?
Is the firm and the account representative registered with the Texas State Securities
Commission? Yes No How long?
Item 16
Addendum B
Prosper is a place where everyone matters.
THIS PAGE TO BE COMPLETED BY ANY FIRM THAT DOES NOT
CURRENTLY HOLD PRIMARY DEALER STATUS
In which market sectors does the local firm/desk specialize, if any?
Please identify your most directly comparable public sector clients.
How long has your firm been in business?
Is your firm a subsidiary of another firm? Yes No
If yes, which firm?
What was the firm’s total volume in U.S. Treasuries and Agencies for the last fiscal year?
Firm wide: $
Your office: $
Do you have full SIPC insurance coverage? Yes No
If yes, do you take a position in securities in which you sell or buy?
How much excess capital does your firm maintain?
Through which firm do you clear?
Do you clear on a fully disclosed basis, i.e., will the clearing firm be acting as principal on the
transaction? Yes No
Please describe your primary banking relationship(s) and your lines of credit.
Please attach a separate sheet with your full delivery instructions.
Item 16
Addendum B
Prosper is a place where everyone matters.
BROKER/DEALER
CERTIFICATION
I hereby certify that I have personally read and understand the investment policies of the Town of
Prosper, and have implemented reasonable procedures and controls designed to fulfill those
objectives and conditions in accordance with Section 2256.005(k) of the Texas Public Funds
Investment Act. Transactions between this firm and the Town of Prosper will be directed towards
precluding imprudent investment activities arising out of investment transactions conducted
between the entity and the Town of Prosper.
All the sales personnel of this firm dealing with the Town of Prosper’s account have been informed
and will be routinely informed of the Town’s investment horizons, limitations, strategy and risk
constraints, whenever we are so informed in writing.
This firm pledges due diligence in informing the Town of foreseeable risks associated with
financial transactions connected to this firm. In addition to this certification, this firm will supply
the following to the Town:
1) Audited Financial Statements
2) Proof of Registration with the Texas State Securities Board
3) Proof of National Association of Securities Dealers (NASD) Certification
4) Resumes of the Sales Personnel dealing with the Town of Prosper
Firm
Primary Representative: Registered Principal:
(Signature) (Signature)
(Name) (Name)
(Title) (Title)
(Date) (Date)
Item 16
Addendum B
Prosper is a place where everyone matters.
TEXAS PUBLIC FUNDS INVESTMENT ACT ACKNOWLEDGEMENTS
These Acknowledgements are executed on behalf of the Town of Prosper (“Investor”) and (“Business
Organization”) pursuant to the Public Funds Investment Act, Chapter 2256, Government Code, Texas
Codes Annotated (the “Act”) in connection with investment transactions conducted between the investor
and the Business Organization.
Acknowledgement by Investor
The undersigned investment officer of the Investor (“Investment Officer”) hereby acknowledges,
represents, and agrees on behalf of the Investor that:
(i) The Investment Officer (a) has been duly designated by official action of the governing body of the
Investor to act as its Investment Officer pursuant to the Act, (b) is vested with full power and
authority under the Act and other applicable law to engage in investment activities on behalf of the
Investor, and (c) is duly authorized to execute this Acknowledgement on behalf of the Investor.
(ii) Pursuant to the Act, the governing body of the Investor has duly adopted a written investment
policy which complies with the Act, including an investment strategy (as the same may be
amended, the “Investment Policy”), and the Investment Officer (a) has furnished a true and
correct copy of the Investment Policy to the Business Organization, and (b) will notify the
Business Organization of any reason of or amendment to the Investment Policy. The Business
Organization shall be entitled to rely upon the most recent version of the Investment Policy
furnished by the Investment Officer until provided with amended version.
(iii) The list of investments authorized by the Town of Prosper are detailed in Section III.A.,
Authorized Investments, in the Investment Policy. The Investment Officer understands that these
investments may be available from the Business Organization. The authorized investment list
may be amended from time to time by the Town and provided to the Business Organization.
(iv) In connection with any investment transaction between the Business Organization and the
Investor, the Business Organization is not responsible for assuring compliance with those aspects
of the Investment Policy over which the Business Organization has no control or knowledge, such
as restrictions as to the diversity and average maturity, or which require an interpretation of
subject investment standards.
INVESTMENT OFFICER
Signature:
Name:
Title:
Date:
Item 16
Addendum B
Prosper is a place where everyone matters.
TEXAS PUBLIC FUNDS INVESTMENT ACT ACKNOWLEDGEMENTS
(continued)
Acknowledgement by Business Organization
In reliance upon the foregoing “Acknowledgement by Investor”, the undersigned qualified representative
of the Business Organization (“Qualified Representative”) acknowledges, represents, and agrees on behalf
of the Business Organization that:
(i) The Qualified Representative (a) is registered under the rules of the National Association of
Securities Dealers or appropriate regulatory authority, (b) is the duly appointed and acting officer
of the Business Organization, holding the office set forth underneath its name below, and (c) is
duly authorized to execute this certification on behalf of the Business Organization.
(ii) The Qualified Representative has received and reviewed the Investment Policy furnished by the
Investment Officer.
(iii) The Business Organization will provide the Investment Officer with periodic account and other
reasonably requested information that will assist the Investment Officer in carrying out his or her
responsibility to make investment decisions consistent with the Investment Policy.
(iv) The Business Organization will not sell to the Investor Investment other than those in Section
III.A., Authorized Investments, of the Town of Prosper Investment Policy, which may be
amended from time to time by the Investor and provided to the Business Organization.
QUALIFIED REPRESENTATIVE QUALIIFIED REPRESENTATIVE
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Item 16
Addendum B
Prosper is a place where everyone matters.
TRADING AUTHORIZATION
The following designated officers of the Town of Prosper, Texas (“Customer”) are hereby authorized to
open an Account or Accounts with for the purpose of engaging in transactions to
purchase, sell, assign, transfer or otherwise enter into agreements, contracts, commitments or similar
arrangements, for cash or forward settlement either mandatory or optional or both for the following types
of securities: treasuries, agencies and instrumentalities, agency-issued collateralized mortgage obligations,
prime-rated commercial paper, prime-rated domestic bankers acceptances, certificates of deposit that are
collateralized or F.D.I.C insured, municipal bonds rate A or better by a national rating agency, SEC-
regulated money market transacted with firms with which the Town has signed a master purchase
agreement. See Town Investment Policy and Texas Public Funds Investment Act for complete description
of authorized securities.
Customer is expressly authorized to trade securities in the short term. Trading means that the customer
may purchase or sell securities with the intent to recognize gains or losses based upon short term movements
in market price, rather than to purchase securities to hold in its portfolio until maturity or for long term
investment. Customer stipulates that this account is not a discretionary account and that all decisions to
buy and sell are made by the Customer.
NAME SIGNATURE TITLE
Additionally, for all accounts authorized above, the designated officers are authorized to commit, bind and
obligate said Town of Prosper, Texas for transactions, to execute transactions and in connection therewith
to deliver securities and monies, to sign and deliver agreements, commitments and confirmations and other
necessary, desirable or customary document, and that is authorized to act upon any verbal or written orders
and instructions from the designated officers in connection with such accounts and transactions.
Item 16
Addendum B
Prosper is a place where everyone matters.
TRADING AUTHORIZATION
(continued)
I, , do hereby certify that I am the Town Manager of the Town of Prosper,
Texas and am duly authorized to execute this certificate on behalf of said Town of Prosper, Texas.
Town Manager Date
Town Secretary Date
(Seal)
Item 16
Exhibit C Item 16
Item 16
Item 16
Page 1 of 5
Government Treasurers’ Organization of Texas
Investment Policy Certification Checklist
Office Use Only
Entity: Town of Prosper Reviewer:
Date:
*Applicant must indicate in this column where item is located in the investment policy submitted for review. (Example:
Authorized and Suitable Investments, Section 6, page 10)
CRITERIA PLACEMENT
IN POLICY*
ACCEPTABLE
(RECOMMENDATIONS)**
UNACCEPTABLE
(RECOMMENDATIONS)
Policy Statement
Policy statement emphasizing the guiding principles
of the investment program and conformance to all
statutes, rules and regulations governing the
investment of public funds.
SECT 1, PG. 5
PREFACE, PG. 4
Scope
List of funds covered by the policy. Funds can either
be defined specifically as they are listed in the
CAFR, or more generally (i.e. short-term operating
funds). This section should also specify which funds,
if any, are combined for investing purposes as a
“pooled fund group”, and which funds are managed
as “separately invested assets”, as defined in PFIA
2256.002(9).
SECT 1.B,
PG. 5
General Objectives
Investment policy must primarily emphasize safety
of principal, liquidity [PFIA 2256.005 (b)(2)], and
yield [PFIA 2256.005 (b)(3)]. Policy includes
procedures to monitor rating changes and liquidation
of such investments consistent with [PFIA 2256.005
(b)(4)(F)].
SECT II,
PGS. 6-7
Prudent Person Rule
“Prudent Person” statement relating to the standard
of care that must be exercised when investing public
funds. PFIA 2256.006 (a-b)
SECT II D.1-4,
PGS. 18-19
Capability of Investment Management
Investment policy must address quality and
capability of investment management. PFIA
2256.005 (b)(3)
SECT III D.4,
PGS. 18-19
Ethics Disclosure and Conflicts of Interest
Investment Policy must require the investment
officer(s) to file a disclosure statement with the
Texas Ethics Commission and the governing body if:
a. the officer has a personal business relationship
with a business organization offering to engage in
an investment transaction with the City (as defined
in 2256.005 (i)(1-3)); or
b. the officer is related within the second degree by
affinity or consanguinity, as determined under
Chapter 573 of the Texas Government Code, to
an individual seeking to transact investment
business with the entity. PFIA 2256.005 (i)
SECT III, D.4,
PGS. 19-20
EXHIBIT D Item 16
Page 2 of 5
CRITERIA PLACEMENT
IN POLICY*
ACCEPTABLE
(RECOMMENDATIONS)**
UNACCEPTABLE
(RECOMMENDATIONS)
Delegation of Investment Authority
Investment Policy must designate one or more
officers of the entity as the investment officer(s)
responsible for the investment of its funds (does not
apply to a state agency, local government, or
investment pool for which an officer of the entity is
assigned by law the function of investing funds).
PFIA 2256.005 (f)
SECT III D.1,
PG. 18
Investment Training
Investment training is required for the treasurer,
CFO, and the investment officer(s) of a local
government (see 2256.007 for training requirements
for state agencies). Training must be received from
an independent source, approved by the entity’s
governing body or investment committee, and must
include education in investment controls, security
risks, strategy risks, market risks, diversification of
investment portfolio, and compliance with PFIA. Ten
hours of training must be completed within 12
months of taking office or assuming duties.
Thereafter, ten hours of training must be completed
every two years. (State Agencies, Higher Education,
and Community Colleges training cycles are
concurrent with the state fiscal biennium.) (Local
governments training cycles are concurrent with the
government s’ fiscal year.) PFIA 2256.008
SECT III D.7,
PG. 21
Signed Investment Policy Certification form
Investment Policy must require that investments
shall only be made with those business
organizations (including money market mutual funds
and local government investment pools) that have
provided the entity with a written instrument,
executed by a qualified representative of the firm,
acknowledging that the business organization has:
a. received and reviewed the entity’s Investment
Policy; and
b. implemented reasonable procedures and controls
in an effort to preclude investment transactions
conducted between the entity and the organization
that are not authorized by the entity’s Investment
Policy, except to the extent that this authorization
is dependent on an analysis of the makeup of the
entity’s entire portfolio or requires an interpretation
of subjective investment standards. PFIA
2256.005 (k-l)
SECT III C.2,
PGS. 17-18
Establishment and annual review of qualified
bidders list
Investment Policy must require either the entity’s
governing body, or its Investment Committee to, at
least annually, review, revise, and adopt a list of
qualified brokers that are authorized to engage in
investment transactions with the entity. PFIA
2256.025
SECT III C.2,
PGS. 17-18
Independent Third-Party Safekeeping
Securities and collateral will be held by a third party
custodian designated by the entity, and held in the
entity’s name as evidenced by safekeeping receipts
of the institution with which the securities are
deposited.
SECT III B.5,
PG. 16
Item 16
Page 3 of 5
CRITERIA PLACEMENT
IN POLICY*
ACCEPTABLE
(RECOMMENDATIONS)**
UNACCEPTABLE
(RECOMMENDATIONS)
Delivery vs. Payment
Investment Policy must require “delivery vs.
payment” (DVP) settlement of all transactions,
except local government investment pool and mutual
fund transactions. PFIA 2256.005 (b)(4)(E)
SECT III B,
PG. 14
Competitive Bidding
Investment Policy should require at least three
competitive offers or bids for all individual security
purchases and sales (excluding transactions with
money market mutual funds, local government
investment pools and when issued securities, which
are deemed to be made at prevailing market rates).
SECT III C.2.C,
PG. 18
Suitable and Authorized Investments
List the types of authorized investments in which the
investing entity’s funds may be invested.
Investments authorized by PFIA are listed in
Sections 2256.009 – 2256.016 and Section
2256.019 – 2256.0201. It is recommended that
investment descriptions be either directly quoted
from PFIA and/or referenced to PFIA. Be sure to
include minimum required ratings and maximum
allowable stated maturities, where applicable. If
Repurchase Agreements are an authorized
investment, the policy should require execution of a
“Master Repurchase Agreement”. Your policy may
be more restrictive than PFIA and need not include
every investment authorized by PFIA.
PFIA 2256.005 (b)(4)(A-B)
SECT III A 1-7,
PGS. 8-14
Prohibited Investments
An entity may choose to prohibit certain investments
that are authorized by PFIA. The Policy should
either:
a. list prohibited investments, including those
specifically prohibited in PFIA 2256.009 (b)(1-4);
or
b. state only those investments listed in this section
are authorized.
SECT III A 1-7,
PGS. 8-14
Effect of Loss of Required Rating
All prudent measures will be taken to liquidate an
investment that is downgraded to less than the
required minimum rating. PFIA 2256.021 (do we
need to state this twice, it was added to General
Objectives)
SECT III A 1-7,
PGS. 8-14
SECT II C PG. 7
Collateral Policy
The governing body must approve a written policy
relating to collateralization. It should be included in
the Investment Policy and require collateralization
for all uninsured collected balances, plus accrued
interest, if any. In addition, the policy should address
acceptance, substitution, release, and valuation of
collateral. Collateral for Public Funds, Chapter
2257, Texas Government Code
SECT III B.4.
A-E, PGS. 15-
16
Diversification and Maximum Maturities
Investment policy must address investment
diversification, yield, and maturity. (Yield is normally
addressed under General Objectives following
primary objectives of safety of principal and
liquidity.) PFIA 2256.005 (b)(3)
SECT II D,
PG. 8
Item 16
Page 4 of 5
CRITERIA PLACEMENT
IN POLICY*
ACCEPTABLE
(RECOMMENDATIONS)**
UNACCEPTABLE
(RECOMMENDATIONS)
Investment Strategies
The Investment Policy must require adoption by the
governing body of a separate investment strategy for
each of the funds, or group of funds, under its
control. Each investment strategy must describe the
investment objectives for the particular fund using
the following priorities in order of importance:
(1) understanding of the suitability of the
investment to the financial requirements of the
entity;
(2) preservation and safety of principal;
(3) liquidity;
(4) marketability of the investment if the need
arises to liquidate the investment before
maturity;
(5) diversification of the investment portfolio; and
(6) yield (assign performance benchmarks as
appropriate) PFIA 2256.005 (d)
SECT IV,
PGS. 22-23
Weighted Average Maturity for Pooled Fund
Groups
If your entity combines funds as a “pooled fund
group” for investing purposes, then the maximum
dollar-weighted average maturity of the portfolio,
based on the stated maturity date, must be included
in your Investment Policy. PFIA 2256.005 (b)(4)(C)
SECT IV B,
PG. 22
Quarterly Reporting
Investment Policy must require quarterly investment
reports, prepared by the investment officer(s) and
submitted to the governing body. Specific PFIA
reporting requirements should be either be included
in your policy or referenced to PFIA. PFIA 2256.023
SECT III D.6,
PG. 21
Review by Independent Auditor
Quarterly reports must be formally reviewed at least
annually by an independent auditor and reported to
the governing body. (An entity is exempt from this
review if it only invests in money market mutual
funds, investment pools or accounts offered by its
depository bank in the form of CDs or money market
accounts.) PFIA 2256.023 (d)
SECT III, D.6,
PG. 21
Marking to Market
The market value of the portfolio must be
determined at least quarterly and included in the
quarterly investment reports. The Investment Policy
must include methods to monitor the market price of
investments acquired with public funds (e.g. IDC,
Bloomberg, etc.) PFIA 2256.005 b)(4)(D)
SECT III, D.6,
PG. 20
Internal Controls
Investment Policy must require, in conjunction with
its annual financial audit, a compliance audit of
management controls on investments and
adherence to the entity’s established investment
policies (see 2256.005(n) for the requirement for
state agencies). PFIA 2256.005 (m)
SECT III D.5,
PG. 20
Exemption for Existing Investments
An entity is not required to liquidate investments that
were authorized investments at the time of
purchase. PFIA 2256.017
SECT I B, PG. 5
Item 16
Page 5 of 5
CRITERIA PLACEMENT
IN POLICY*
ACCEPTABLE
(RECOMMENDATIONS)**
UNACCEPTABLE
(RECOMMENDATIONS)
Annual Review and Adoption of Investment
Policy and Strategies
Investment Policy must require the governing body
to, not less than annually, adopt a written instrument
stating that it has reviewed the Investment Policy
and investment strategies and that the written
instrument so adopted shall record any changes
made to either the policy or strategies. PFIA
2256.005 (e)
SECT I C, PG. 6
**Reviewer may assign an “acceptable” grade to an item and, if desired, also indicate how the discussion of the item may
be improved in the policy.
Rev. 9/11
Item 16
Page 1 of 2
To: Mayor and Town Council
From: John Webb, AICP, Director of Development Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon a request for a variance to the Subdivision Ordinance regarding
thoroughfare screening, for the Villages at Legacy, located on the northwest and southwest
corners of Prairie Drive and Legacy Drive. (V16-0004).
Description of Agenda Item:
The applicant is seeking a variance regarding the Subdivision Ordinance requirements for
Thoroughfare Screening. A letter from the applicant detailing the basis for the request is
attached for reference. In 2011, the Thoroughfare Screening section of the Subdivision
Ordinance was amended in order to provide thoroughfare screening adjacent to all single family
attached and detached residential developments siding and backing to rights-of-way of 60 feet
or greater. Thoroughfare Screening is required to consist of ornamental metal fencing with
masonry columns, meandering sidewalks, berming, and landscaping, within a minimum 25-foot
landscape buffer/common area to be owned and maintained by a Homeowner’s Association
(HOA). The minimum 25-foot landscape buffer is required to be exclusive of all required streets
and right-turn rights-of-way, drainage easements, and utility easements, unless otherwise
approved by the Town Council.
The applicant is requesting a variance to reduce the required 25-foot landscape buffer to 15
feet, due to an existing 50-foot gas pipeline easement, along the south side of Prairie Drive and
along the west side of Legacy Drive. With the requested 15-landscape buffer, 50-foot pipeline
easement, and 11.5-foot parkway, there will be the appearance of approximately 76.5 feet of
landscape buffer between the roadway paving and the future residential homes. Because the
width of the landscape buffer, pipeline easement, and parkway will provide for a significant area,
all required landscaping will be provided in accordance with Town standards.
The proposed sidewalk/hike and bike trail will meander in and out of the public right-of-way and
into the gas pipeline easement. Because the hike and bike trail is public infrastructure, it will be
located in a public access easement, and any removal of the trail will require replacement by the
Town. Any removal of the landscaping will require replacement by the Homeowner’s
Association. The developer has established an agreement to allow the trail and landscaping
into the gas pipeline easement, as shown on the attached exhibit, in a manner that will have
minimal impact on the gas pipeline easement.
Prosper is a place where everyone matters.
PLANNING
Item 17
Page 2 of 2
Details of the location, extent, and the profile of the landscape buffer, pipeline easement, and
parkway, are depicted on the attached Variance Exhibit. Staff believes the nature of the request
is reasonable and recommends approval of the variance.
Attached Documents:
1. Variance Request Letter
2. Variance Request Exhibit
Planning & Zoning Commission Recommendation:
At their January 3, 2017, meeting, the Planning & Zoning Commission recommended the Town
Council approve the request, by a vote of 7-0.
Town Staff Recommendation:
Town staff recommends the Town Council approve the request for a variance to the Subdivision
Ordinance regarding thoroughfare screening, for the Villages at Legacy, located on the
northwest and southwest corners of Prairie Drive and Legacy Drive.
Proposed Motion:
I move to approve the request for a variance to the Subdivision Ordinance regarding
thoroughfare screening, for the Villages at Legacy, located on the northwest and southwest
corners of Prairie Drive and Legacy Drive.
Item 17
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Town of Prosper
DISCLAIMER. The Town of Prosper has prepared this map or information for internal use only. It is made available under the Public Information Act. Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability for any errors, omissions,or inaccuracies in the map or information regardless of the cause of such or for any decision made, action taken, or action not taken in reliance upon any maps or informationprovided herein. Prosper makes no warranty, representation, or guarantee of any kindregarding any maps or information provided herein or the sources of such maps or information and DISCLAIMS ALL REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of merchantability and fitness for a particular purpose.
V16-0004
Item 17
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Villages at Legacy
Master Plan September 12, 2016The information shown is based on the best information available and is subject to change without notice.
500’
SCALE 1”=250’-0”
250’125’0
RETAIL/COMMERCIAL
RETAIL/COMMERCIAL
RETAIL/COMMERCIAL RETAIL/COMMERCIAL
TEXAS HEALTH RESOURCES
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(+/-6.8 ACRES)
Item 17
The Villages at Legacy
ENCROACHMENTS SITE PLAN
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Page 1 of 2
To: Mayor and Town Council
From: Steve Glass P.E., Deputy Director of Engineering Services
Through: Harlan Jefferson, Town Manager
Re: Town Council Meeting – January 10, 2017
Agenda Item:
Consider and act upon authorizing the Town Manager to execute a Professional Engineering
Services Agreement between Teague Nall and Perkins, Inc., and the Town of Prosper, related to
the design of the Median Lighting - Coit Road (US 380 - First) project.
Description of Agenda Item:
As part of the FY 2017 Adopted Budget, Town Council approved the funding for the design and
construction of the median lighting on Coit Road from US 380 to First Street. Teague Nall and
Perkins Inc., (TNP) was selected to submit a proposal to provide design services, bidding
administration, construction administration assistance and preparation of record drawings for the
installation of LED street lights on Coit Road between US 380 and First Street. These lights will be
similar to those on Preston Road, however, since the width of Coit Road is less than Preston Road,
the wattage of the LED will be reduced to mitigate light spilling into the adjacent neighborhoods.
A list of qualified firms to provide professional engineering and related services to the Town of
Prosper was approved by the Town Council on September 27, 2016. TNP was included on that list
and were the designers of the median street lighting for Preston Road.
Budget Impact:
The cost for the design work is $35,300. Funding for the design and construction of the project, in
the amount of $450,000, has been budgeted in account #100-6110-50-01. The remaining
$414,700, will be used for the construction.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard Professional Services
Agreement as to form and legality.
Attached Documents:
1. Professional Engineering Services Agreement
Town Staff Recommendation:
Town staff recommends that the Town Council authorize the Town Manager to execute a
Professional Engineering Services Agreement between Teague Nall and Perkins Inc., and the
Town of Prosper, related to the design of the Median Lighting - Coit Road (US 380 - First) project.
Prosper is a place where everyone matters.
ENGINEERING
Item 18
Page 2 of 2
Proposed Motion:
I move to authorize the Town Manager to execute a Professional Engineering Services Agreement
between Teague Nall and Perkins Inc., and the Town of Prosper, related to the design of the
Median Lighting - Coit Road (US 380 - First) project.
Item 18
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