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02.07.2017 P&Z Minutes1SPER OWN OOF Prosper is a place where everyone matters. 1. Call to Order / Roll Call. The meeting was called to order at 6:00 p.m. MINUTES Regular Meeting of the Prosper Planning & Zoning Commission 108 W. Broadway St., Prosper, Texas Town of Prosper Municipal Chambers Tuesday, February 7, 2017, 6:00 p.m. Commissioners present: Chairman John Alzner, Vice Chairman John Hema, Secretary David Snyder, Craig Andres, Brandon Daniel, Chad Robertson, and Bobby Atteberry Staff present: John Webb, Director of Development Services; Jonathan Hubbard, Planner; and Pamela Clark, Planning Technician 2. Recitation of the Pledge of Allegiance. 3. CONSENT AGENDA 3a. Consider and act upon minutes from the January 17, 2017, Regular Planning & Zoning Commission meeting. 3b. Consider and act upon the re -approval of a Preliminary Plat for Tanner's Mill, on 142.3± acres, located on the west side of Preston Road, 1,700± feet north of Prosper Trail. This property is zoned Planned Development-22 (PD-22). (D14- 0035). 3c. Consider and act upon a Site Plan for a bank in Saddle Creek Commercial (Chase Bank), on 1.2± acres, located on the northwest corner of Prosper Trail and Preston Road. This property is zoned Planned Development-31 (PD-31). (D16-0089). 3d. Consider and act upon a Conveyance Plat for Prosper Crossing, Block A, Lots 2 — 12, on 26.5± acres, located on the north side of US 380, 300± feet east of Coit Road. This property is zoned Planned Development-38 (PD-38). (D16-0094). 3e. Consider and act upon a Revised Conveyance Plat for Prosper Trails Office Center, Block A, Lots 1 — 7, on 4.2± acres, located on the southwest corner of Prosper Trail and Coit Road. This property is zoned Office (0). (1317-0001). 3f. Consider and act upon a Revised Conveyance Plat for Prosper Center, Block A, Lots 1 R, 5 and 6, on 49.1± acres, located on the northwest corner of Prairie Drive and Legacy Drive. This property is zoned Planned Development-65 (PD-65). (D17- 0002). 3g. Consider and act upon a Site Plan for La Cima Crossing, Block A, Lot 4, on 1.5± acres, located north of US 380, 1,050± feet west of La Cima Boulevard. This property is zoned Planned Development-2 (PD-2). (D17-0003). Motioned by Snyder, seconded by Daniel, to approve the Consent Agenda, subject to staff recommendations. Motion approved 7-0. Prosper Planning & Zoning Commission Minutes February 7, 2017 REGULAR AGENDA 4. Conduct a Public Hearing, and consider and act upon a request for a Specific Use Permit (SUP) for a Child Day Care Center (Alpha Montessori), on 2.3± acres, located on the west side of Legacy Drive, 500± feet north of Prairie Drive. This property is zoned Planned Development-65 (PD-65). (S16-0012). Hubbard: Summarized the request and presented exhibits provided by the applicant. Notified Commissioners that no Public Hearing Reply forms have been received. Recommended approval of the request. Discussed the screening requirements for non-residential development adjacent to residential. The Public Hearing was opened by Chairman Alzner. Kevin Patel (Applicant): Described fencing around the outdoor play area and screening from the adjacent residential property. Described proposed security measures for access to the facility and measures in place at their other existing facilities. Provided information on traffic study done on the property and projected traffic patterns. Clint Richardson (Developer): Described proposed adjacent development and described adjacent Town park property. Stated that consistent screening would be used throughout the development. There being no other speakers, the Public Hearing was closed. Commissioners expressed support for the request. Motioned by Snyder, seconded by Atteberry, to approve Item 4, subject to staff recommendations. Motion approved 7-0. 5. Consider and act upon a request for a Facade Exception for Westfork Crossing, Block A, Lot 1, (RaceTrac) located on the northwest corner of US 380 and Gee Road. (MD16-0018). Hubbard. Provided a brief history of the request, presented exhibits provided by the applicant and identified changes made since the last meeting. Dalton Kirk (Compact Wood Representative): Discussed the durability of the Compact Wood. Described testing done to ensure the durability and quality of the material. Presented examples of material installed and appearance after years of use. Stated the warranty for the proposed material is presently three years, but it would be increased with further testing. Stated the company plans to extend the warranty to all businesses that have previously installed the material. Commissioners requested information regarding the warranty provided and voiced support for the request. Suggested that RaceTrac notify the Town when the warranty is increased to ten years. Prosper Planning & Zoning Commission Minutes February 7, 2017 Motioned by Snyder, seconded by Andres, to approve Item 5 subject to staff recommendations. Motion approved 7-0. 6. Consider and act upon a request for a Fagade Exception for the Gates of Prosper, Block A, Lot 7, (Texas Roadhouse) located on the east side of Preston Road, 700± feet north of US 380. (MD16-0019). Hubbard: Provided a brief history on the request and presented exhibits provided by the applicant. Paula Hubert (Texas Roadhouse Representative): Provided additional information regarding the durability and maintenance of the proposed cedar material. Stated the proposed cedar material can be used for approximately 20 years with proper maintenance before needing replacement. Stated that Texas Roadhouse would also be agreeable to the use a Hardie -Board type material but that it only has a life span of approximately 15 years. Commissioners expressed concern regarding the durability and sustainability of the cedar material and expressed a preference to use a brick material. Commissioners noted that this was a key gateway into the Town and stated that since there are other Texas Roadhouse locations that utilize 100% masonry material, they prefer to uphold the masonry regulations outlined in the Zoning Ordinance. Paula Hubert (Texas Roadhouse Representative): Stated she would speak with the applicant regarding the request for brick and either make the requested changes or present additional options at a future meeting. Motioned by Snyder, seconded by Daniel, to table Item 6 with the understanding that the applicant may revise the facade plan to be in conformance with the masonry requirements and in that case, no further action by the Commission would be necessary. Motion approved 7-0. 7. Discussion on proposed amendments to the Zoning Ordinance regarding guest houses and accessory structures. Webb: Presented information regarding the current standards regulating attached and detached accessory structures and guest houses. Provided information on the proposed changes and the issues prompting those changes. He noted that no action from the Commission was required at this time but direction and feedback regarding possible amendments was being requested. Michael Bennet (Resident): Expressed opposition to the proposed amendments and stated it would be creating an undue hardship on property owners. George Dupont (Resident): Expressed support for additional guest house regulations and support for relief on covered porch regulations. Requested to limit the amount of structures allowed per lot due to concerns about the possibility of having multiple single family dwellings on a single residential lot. Suggested allowing applicants to submit for a Specific Use Permit for residential uses when secondary structures exceed a certain square footage. Prosper Planning & Zoning Commission Minutes February 7, 2017 Commissioners noted that additional time would be needed to research and review the proposed amendments. Requested staff to schedule a tour of Town to look at existing accessory structures and guest houses Webb: Requested Commissioners check their availability for a tour prior the Commission meeting on February 21 st 8. Review actions taken by the Town Council and possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. No items were discussed. 9. Adjourn. Motioned by Hema, seconded by Robertson, to adjourn. Motion approved 7-0 at 7:55 p.m. r 1 Pamela Clark, Planning Technician